Introductions
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Introductions. Are you new to the game? Recently deputized with the state’s or branch’s archives. Feeling overwhelmed by the amount of paper in your custody. Concerned that your branch’s history will be lost. For legal reasons, you need to know what you are required by law to keep.

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Introductions

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Introductions

Are you new to the game?

  • Recently deputized with the state’s or branch’s archives.

  • Feeling overwhelmed by the amount of paper in your custody.

  • Concerned that your branch’s history will be lost.

  • For legal reasons, you need to know what you are required by law to keep.

    Or, are you a seasoned veteran?

  • Know what to keep but need advice on where and how to donate the collection.

  • Want to know what other states and branches are doing.

  • Minutes never seem to reflect what we really do as a branch. What effect does this have in the future?


Why preserve archives?

  • IMAGE HERE


Rachel Carson Letter


AAUW Traveling Art Exhibits


Mary Church Terrell


War Relief Fund and Esther Brunauer


Feeling Overwhelmed?


Where do you start?


What to Save?

Aim for historical significance!

Directories/Membership Lists

Photographs

Artifacts/Memorabilia

Correspondence (and emails) of a significant nature

Scrapbooks

Speeches

  • Founding documents

  • Clippings

  • Audits and Budgets

  • Minutes

  • Bylaws and revisions

  • Publications

  • Press Releases

  • Audio Visual Recordings


What to toss?

Aim for Informational value!

Old forms, receipts, requests orders

Notes, telephone messages, post its

State/National Records (with exceptions)

  • Drafts, working copies

  • Routine correspondence

  • Duplicates

  • Externally created publications


Let’s practice!


Minutes

Recording Minutes


Processing and Preservation


Storage and Handling


“Don’t let the perfect be the enemy of the good.”

Voltaire, The Secret of Adulthood


What do you do now?


What questions to ask?


Successful Branch Archives Projects

Harrisburg (PA) Branch


Handouts

  • Guidelines for Preserving AAUW State and Branch Archives

  • Records Management Guidelines for AAUW States and Branches

  • What Minutes Should Contain

  • State AAUW Archives Locations

  • Did You Knows…Historical Tidbits about AAUW

  • Sample Deeds of Gift


AAUW Archives Task Force with Marion Talbot

(from left to right)

Jacqueline D’ Alessio (NJ, FL)

[email protected]

Ann Terry (SC)

[email protected]

Dian Belanger (MD)

[email protected]

Jackie Littleton (TX)

[email protected]

Caroline Pickens (VA)

[email protected]

AAUW Archivist (not in photo) Suzanne Gould

202.785.7776

[email protected]


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