Separation sheets using a mail merge
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Separation Sheets Using A Mail Merge. Alison Starkey Alaska Regional Curatorial Center (ARCC) Annual Meeting 2013. Separation Anxiety. themodernl.blogspot.com. Archival Separation Solution. Word Template. Excel Spreadsheet. +. =. Merged Separation Sheet. Processing Goals.

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Separation sheets using a mail merge

Separation SheetsUsing A Mail Merge

Alison Starkey

Alaska Regional Curatorial Center (ARCC)

Annual Meeting 2013


Separation anxiety
Separation Anxiety

themodernl.blogspot.com


Archival separation solution
Archival Separation Solution

Word Template

Excel Spreadsheet

+

=

Merged Separation Sheet


Processing goals
Processing Goals

Reduce Unnecessary Steps

Handwritten separations sheets are a waste of time.


Processing goals1
Processing Goals

Eliminate Mistakes

Handwritten separation sheets are prone to errors.


Processing goals2
Processing Goals

Provide Legible Information

Not everyone has neat handwriting.


Processing goals3
Processing Goals

Keep Information Together

The elements for each separation sheet reside on one row of the spreadsheet, right next to the

original folder information.


How to do the merge
How to Do the Merge

Perfect the Template


How to do the merge1
How to Do the Merge

Insert the Merge Fields


How to do the merge2
How to Do the Merge

Completed Template


How to do the merge3
How to Do the Merge

Selecting the Table


How to do the merge4
How to Do the Merge

Selecting Recipients



How to do the merge6
How to Do the Merge

Complete the Merge and Print


Consideratons
Consideratons

  • Print out and place with each processed series or subseries or wait until the end of the project?

  • Provide box and folder numbers in ink or leave them blank?

  • Advantages for electronically generated separation sheets?


Consideratons1
Consideratons

  • Print out and place with each processed series or subseries or wait until the end of the project?

  • Provide box and folder numbers in ink or leave them blank?

  • Advantages for electronically generated separation sheets?


Separation anxiety no more
Separation Anxiety No More!

http://roleofparent.blogspot.com


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