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EUUG 2000 Acquisitions sharing session. Anne Freeman Electronic Services Librarian, The Natural History Museum [email protected] http://www.nhm.ac.uk/library/. Programme. About me About the Museum The Department of Library & Information Services Acquisitions processes Facts and figures

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euug 2000 acquisitions sharing session

EUUG 2000Acquisitions sharing session

Anne Freeman

Electronic Services Librarian, The Natural History Museum

[email protected]

http://www.nhm.ac.uk/library/

programme
Programme
  • About me
  • About the Museum
  • The Department of Library & Information Services
  • Acquisitions processes
  • Facts and figures
  • Issues / problems
  • Open forum
my background
My background
  • Natural History Museum since 1991
  • 7 years in (serial) acquisitions
    • serial orders; ‘routine’ serials accessioning
    • successive serial conversion projects
    • shadowing systems
  • Systems librarian since 1998
  • Not an acquisitions expert
  • Not regularly involved in acquisitions
the museum library
The Museum library
  • Large collection
    • ~ 1 million volumes; 10,000 current serials
  • Small immediate audience
    • ~ 300 research scientists on site
  • Not a lending library
  • 1 title, 1 copy
  • Comprehensive subject coverage
    • many vendors, currencies; obscure, ‘difficult’ titles
the department of library information services
The Department of Library & Information Services
  • 50 staff
    • 12 involved in monograph acquisitions
  • Multi-library site
    • 10 Unicorn libraries = 8 collections + Archives and Exchanges
    • 5 administrative/staffing units
    • 5 reading rooms on 2 sites: London and Tring
  • Unicorn since April 1998 (ex URICA)
    • Acquisitions 1 month later
departmental organisation
Departmental organisation
  • Decentralised monograph acquisitions except for exchanges
    • funds, vendors, orders associated with local library
  • Large Gifts & Exchanges programme
    • ~ 650 partners
  • Mixed centralised/distributed cataloguing
  • Serial orders centralised (accessioning distributed)
  • Tiered support
    • local  support team  sys. admin. & shadows
standard acquisitions processes
Standard acquisitions processes
  • Books ordered in libraries
    • brief record, not shadowed
  • Orders sent weekly
    • most e-mail, some post, no EDI
  • Books received in libraries
    • full catalogue record added: from OCLC (SmartPort), locally or  central cataloguers
  • Claims at two levels
    • first + ‘higher’
    • monthly or bimonthly according to local preference
facts and figures
Facts and figures
  • Budget
    • £150,000 p.a. for monographs in 6 funds
  • Annual receipts
    • 2768
      • 2064 purchased
      • 188 on exchange
      • 516+ donations
  • Active vendor numbers
    • ~ 200 book suppliers
    • ~ 750 donors
  • 27 currencies
issues problems
Issues/problems
  • Variant procedure for donations
  • ‘One-off’ vendor
  • Too many steps! Problems unpicking
  • Duplication of vendors across libraries
  • Splitting of funds between libraries
  • Restrictions on ‘load order’
  • Problems with central support
  • Problems with central reporting
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