Accessing MyUCF & Tools of the Trade

1. Accessing MyUCF & Tools of the Trade University of Central Florida – Orlando, FL Academic Advising Council New Faculty Orientation 2008

2. Agenda • Welcome & Introduction • Academic Advising Council • Accessing your PID & NID • Faculty/Advisor Self Service • Class rosters • Student records • eCommunity • FERPA

3. Academic Advising Council • The University of Central Florida’s academic advising programs link the university with its students by providing guidance, information, and assistance to encourage students to make the best possible use of the university's resources. Academic advising is… the process that assists students in the clarification of educational, career, and life goals and the translation of those goals into educational plans. an ongoing, developmental process of communication and information exchanges between an advisor and student, focused on helping each student make informed decisions. These exchanges center on a relationship of trust between the advisor and student, and although advisors provide assistance, each student must take responsibility for his or her decisions. an important component of teaching. All dimensions of advising provide quality service that support student academic progress, contribute to the quality of each student's overall university experience, and address specific individual student needs.

4. Academic Advising Council • Provide advising leadership and direction for a continual program of academic advisor enhancement • Supports the professional development of faculty and professional advisors

5. How to get your PID & NID PID (EmplID) 1. Log in to the MyUCF portal at http://my.ucf.edu. Follow the link What is my PID & NID?

6. How to get your PID & NID (cont’d) 2. Follow on-screen instructions to get your PID/NID. Once you have your PID, write it down and click on Return to Login.

7. How to get your PID & NID (cont’d) 3. Use your PID and a default password for your first log in. Your default password is the capital letter P followed by your date of birth in yymmdd format. Example: If your birth date is April 16, 1950, enter P500416 After log in, you need to change your password; after doing so, you will be forced out of the system. Log in again using your PID and newly designated password.

8. Faculty/Advisor Self Service Class Rosters 1. Once you log in, go to Faculty/Advisor Self Service located in the MyUCF Menu.

9. Faculty/Advisor Self Service Class Rosters (cont’d) 2. To view students enrolled in a course, you can view View My Class Scheduleor Any Class Roster. Be aware that if your class is listed in the Class Schedule as instructor “TBA,” you will need to use Any Class Roster.

10. Faculty/Advisor Self Service Any Class Rosters (cont’d) 3. You will be given a new window so you can search for the course. 4. Enter in the appropriate criteria, then select the desired section from the results.

11. Faculty/Advisor Self Service My Class Rosters (cont’d) 5. You will be given a new window from which you can choose the course or section for which you want a roster. Roster provides name, email, standing, PID, NID and Academic college/major.

12. Faculty/Advisor Self Service Student Records 1. Once you log in, click on the Faculty/Advisor Self Service located in the upper left hand corner under the MyUCF Menu. 2. Then, click on the Advisors link.

13. Faculty/Advisor Self Service Student Records (cont’d) 3. For student information you can pull your assigned advisees by selecting View Your Advisee Information. To select other students not assigned to you selectView Any Student’s Information.

14. Faculty/Advisor Self Service Student Records (cont’d) Enter the student’s ID (or use the drop down menu to locate the student). Select the information you would like to view from the drop down menu. Demographic information Available includes: Address Email Address Emergency Contact Telephone You can access a student’s class schedule (in the same format asYour class schedule and Your weekly schedule grid).

15. Faculty/Advisor Self Service Internal Advising Transcript (under Student Records) Demographics: Name Birthdate Residency status Local address* Local phone number* Preferred e-mail* *students can update this Information through MyUCF

16. Faculty/Advisor Self Service Internal Advising Transcript (under Student Records) Course/Grade History: (starts with transfer credit then first term at UCF and works to the present) Major/program Test information Catalog year by term Appointment time Degree awarded (only shows after awarded) Intent to Graduate Term/UCF/Career GPAs Academic standing Term Enrollment including: Course prefix, number, & section Course title Grades Forgiveness Units taken (credit hours)

17. eCommunity http://ecommunity.ucf.edu/ecommunity/login_form.jsp

18. eCommunity Student… • Pictures • Current emails • Biographical sketches August 19, 1:30-2:15 Online Course Tools CL1 - 205

19. FERPA FERPA is the United States federal law that protects student records privacy review and disclosure rights. The law guarantees these rights for both current and former UCF students. • Student educational records are considered confidential • As a UCF faculty or staff member you have a responsibility to protect and keep confidential educational records in your possession • Posting of grades in public • Leaving assignments for pick up

20. myUCF Grades • Optional program to post grades to students electronically and securely using the myUCF portal. • Scantron results from Test Scoring will be automatically uploaded to your courses in myUCF Grades. August 19 or 20 10:15-11:10 CL1, 120

21. Questions?