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Accessing MyUCF & Tools of the Trade. University of Central Florida – Orlando, FL Academic Advising Council New Faculty Orientation 2008. Agenda. Welcome & Introduction Academic Advising Council Accessing your PID & NID Faculty/Advisor Self Service Class rosters Student records

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accessing myucf tools of the trade

Accessing MyUCF & Tools of the Trade

University of Central Florida – Orlando, FL

Academic Advising Council

New Faculty Orientation 2008

agenda
Agenda
  • Welcome & Introduction
  • Academic Advising Council
  • Accessing your PID & NID
  • Faculty/Advisor Self Service
    • Class rosters
    • Student records
  • eCommunity
  • FERPA
academic advising council
Academic Advising Council
  • The University of Central Florida’s academic advising programs link the university with its students by providing guidance, information, and assistance to encourage students to make the best possible use of the university\'s resources. Academic advising is… the process that assists students in the clarification of educational, career, and life goals and the translation of those goals into educational plans. an ongoing, developmental process of communication and information exchanges between an advisor and student, focused on helping each student make informed decisions. These exchanges center on a relationship of trust between the advisor and student, and although advisors provide assistance, each student must take responsibility for his or her decisions. an important component of teaching. All dimensions of advising provide quality service that support student academic progress, contribute to the quality of each student\'s overall university experience, and address specific individual student needs.
academic advising council1
Academic Advising Council
  • Provide advising leadership and direction for a continual program of academic advisor enhancement
  • Supports the professional development of faculty and professional advisors
how to get your pid nid
How to get your PID & NID

PID (EmplID)

1. Log in to the MyUCF portal at http://my.ucf.edu.

Follow the link

What is my PID & NID?

how to get your pid nid cont d
How to get your PID & NID (cont’d)

2. Follow on-screen

instructions to get your

PID/NID.

Once you have your

PID, write it down and

click on Return to Login.

how to get your pid nid cont d1
How to get your PID & NID (cont’d)

3. Use your PID and a default

password for your first log in. Your

default password is the capital

letter P followed by your date of

birth in yymmdd format.

Example: If your birth date is April

16, 1950, enter P500416

After log in, you need to change

your password; after doing so, you

will be forced out of the system.

Log in again using your PID and

newly designated password.

faculty advisor self service
Faculty/Advisor Self Service

Class Rosters

1. Once you log in, go to

Faculty/Advisor Self Service

located in the MyUCF Menu.

faculty advisor self service1
Faculty/Advisor Self Service

Class Rosters (cont’d)

2. To view students enrolled

in a course, you can view

View My Class Scheduleor

Any Class Roster.

Be aware that if your class is

listed in the Class Schedule

as instructor “TBA,” you

will need to use Any Class

Roster.

faculty advisor self service2
Faculty/Advisor Self Service

Any Class Rosters (cont’d)

3. You will be given a new

window so you can search

for the course.

4. Enter in the appropriate

criteria, then select the

desired section from the

results.

slide11

Faculty/Advisor Self Service

My Class Rosters (cont’d)

5. You will be given a new window from which you can choose the course or section for which you want a roster. Roster provides name, email, standing, PID, NID and Academic college/major.

faculty advisor self service3
Faculty/Advisor Self Service

Student Records

1. Once you log in, click on the

Faculty/Advisor Self Service

located in the upper left hand

corner under the MyUCF Menu.

2. Then, click on the Advisors link.

faculty advisor self service4
Faculty/Advisor Self Service

Student Records (cont’d)

3. For student information you

can pull your assigned advisees

by selecting View Your

Advisee Information. To select

other students not assigned to

you selectView Any Student’s

Information.

faculty advisor self service5
Faculty/Advisor Self Service

Student Records (cont’d)

Enter the student’s ID (or use the drop

down menu to locate the student).

Select the information you would like to

view from the drop down menu.

Demographic information

Available includes:

Address

Email Address

Emergency Contact

Telephone

You can access a student’s class schedule

(in the same format asYour class schedule

and Your weekly schedule grid).

faculty advisor self service6
Faculty/Advisor Self Service

Internal Advising Transcript

(under Student Records)

Demographics:

Name

Birthdate

Residency status

Local address*

Local phone number*

Preferred e-mail*

*students can update this

Information through MyUCF

faculty advisor self service7
Faculty/Advisor Self Service

Internal Advising Transcript

(under Student Records)

Course/Grade History:

(starts with transfer credit then first

term at UCF and works to the present)

Major/program

Test information

Catalog year by term

Appointment time

Degree awarded (only shows after awarded)

Intent to Graduate

Term/UCF/Career GPAs

Academic standing

Term Enrollment including:

Course prefix, number, & section

Course title

Grades

Forgiveness

Units taken (credit hours)

ecommunity
eCommunity

http://ecommunity.ucf.edu/ecommunity/login_form.jsp

ecommunity1
eCommunity

Student…

  • Pictures
  • Current emails
  • Biographical sketches

August 19, 1:30-2:15

Online Course Tools

CL1 - 205

ferpa
FERPA

FERPA is the United States federal law that

protects student records privacy review and

disclosure rights. The law guarantees these

rights for both current and former UCF students.

  • Student educational records are considered confidential
  • As a UCF faculty or staff member you have a responsibility to protect and keep confidential educational records in your possession
    • Posting of grades in public
    • Leaving assignments for pick up
myucf grades
myUCF Grades
  • Optional program to post grades to students electronically and securely using the myUCF portal.
  • Scantron results from Test Scoring will be automatically uploaded to your courses in myUCF Grades.

August 19 or 20 10:15-11:10 CL1, 120

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