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Capitol Area Council Boy Scouts of America

Capitol Area Council Boy Scouts of America. Philmont 2008 Council Contingent Contingent Advisor: Sid Covington 380-9083, 925-1231 (cell) sid_c@swbell.ne t Scout Advisor: Rick Denison 617-8627 rdenison@bsacac.org. Tonight. Travel Information Schedule Uniform

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Capitol Area Council Boy Scouts of America

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  1. Capitol Area Council Boy Scouts of America Philmont 2008Council Contingent Contingent Advisor:Sid Covington380-9083, 925-1231 (cell) sid_c@swbell.net Scout Advisor:Rick Denison617-8627rdenison@bsacac.org

  2. Tonight • Travel Information • Schedule • Uniform • Packing • Financial • Paperwork • Registration • Youth Protection • Contact Information • Duty Roster • Duffle Bags & Maps 2008 Trek Final Meeting

  3. Westgate MallWhole Earth Provision Co.Parking Lot Beall’s Whole Earth Provision Co. CentralMarket CavenderBoots Travel Information • Austin to Philmont: • Departure Date: Monday, June 23, 6:00 am • Meet 5:00am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar) • FULL Class-A Uniform • Busses Depart at 6:00amREGARDLESS! • Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall • Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall) • Arrive at the Philmont Welcome Center ~9:30 pm (MDT) • Overnight in Tent City or trail tents • Philmont to Austin: • Return Date: Sunday, July 6, ~10:45 pm • Packlines at Welcome Center at 5:00 am — check out of tent city • FULL Class-A Uniform • Dining hall for “continental” breakfast at 5:45 am • Depart Philmont ~6:30 am (MDT) • Lunch in Amarillo, TX – gatti's Pizza • Dinner in Abilene – McMurry University, Mabee Dining Hall • Arrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00pm 6:00 ~5:30 Bus 1 Bus 2 Bus 3 Bus 4 Pack lines on store side 2008 Trek Final Meeting

  4. Facts of Contingent Bus Life ______ • VCRs • Air conditioners • Window shades • Cargo doors • Engine problems • It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat). • Everyone drinks/eats more snacks on way to Philmont than the way home! • Bathrooms fill up!! • Bus drivers take breaks — we don’t! • Busses break! break! 2008 Trek Final Meeting

  5. Bus Assignments Bus Leaders Bus Leaders meet to purchase drinks & snacks. May 17 2008 Trek Final Meeting

  6. General Information • Bring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp. • Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food. • Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting). • Everything must be in duffle bags & backpacks. • Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail. • Can leave “valuables” in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc.) 2008 Trek Final Meeting

  7. Uniform • Wear Class-A Uniform while traveling & for base camp activities (meals, chapel services, campfires). • Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus. • Applies to all participants — youth and adults. • Class-A Uniform: • Boy Scout: • Tan uniform shirt • Scout belt • Scout long pants -or-Scout Shorts with Scout socks • Venturing Crew: • Green uniform shirt • Crew’s “official” pant (long or short) • Crew’s “official” socks (with shorts) • Crew’s “official” belt • Will leave in duffle bag in locker while on trail. 2008 Trek Final Meeting

  8. Trek Schedule: • Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Monday, 6/2/3) • Day 1 — Camping HQ/Tent City — (6/24) • Financial Check-in • Medical Re-check • Equipment shakedown* • Museum tours (optional) • Day 2 — Depart CHQ/1st Day on trail(6/25) • Day 3 —2nd Day on trail, first full day (6/26) • Day 4 — 3rd Day on trail, Ranger Departs am(6/27) …… (hike between camps, participate in programs) • Day 11 — Last Full Day on trail(7/4) • Day 12 — Return to Camping HQ/Tent City(7/5) • Return equipment • SHOWERS! • Souvenirs • Day 13 — Travel — Philmont to Austin(7/6) Meet Your Ranger • Logistics (bring “overall” & V.V. map) • Services (food, equipment) • Crew Photo* • Opening Campfire “Arrival Day” * may do morning of Day 2 • Ranger Training: • Hiking techniques • Campsite setup • Cooking • Water purification • Navigation • … • Financial check-out • Trip to Cimarron • Closing Campfire 2008 Trek Final Meeting

  9. Financial Policies/Information • All crews are fully paid! Thank You! • We are within budget! • Participants need personal money for: • Snacks at Camping Headquarters (before/after). • Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.” • Backcountry (~$20, small bills): • Shotgun shooting — additional shots • Fishing license — $1.50 (youth), $9-$40 (adult) • Snacks (healthy) • Fuel • Trip to Cimarron — any meals there Root Beer in the Cantina’s!!! $20.00 $12.00 2008 Trek Final Meeting

  10. Paperwork Status (5/15/2008) 2008 Trek Final Meeting

  11. Outstanding Paperwork • Paperwork was due April 15. • Now to May 21: Drop off at Sid’s • After May 21: UPS to: Mail to: Sid Covington, Idlewild Sid Covington, LOGISTICS 21 Covington Rd 47 Caballo Rd Eagle Nest, NM 87718 Cimarron, NM 87714 • Paperwork MUST be complete or your crew can’t go. 2008 Trek Final Meeting

  12. Paperwork Checklist for Crews You keep the originals! I want copies only. Take your paperwork to Philmont with you in your Crew Advisor Binder. 2008 Trek Final Meeting

  13. Crew Advisor Responsibility: • Checking to be sure All participants are registered members of the Boy Scouts of America. • All adults (18 or older) with Boy Scout troop based crews — and — All adults (21 or older) with Venturing Crew based crews — must be: • Registered as adult leaders • Current (3 years) in Youth Protection This is your responsibility, nobody will ask to see the cards. Youth Protection can be taken on-line via Council website. 2008 Trek Final Meeting

  14. Contact Information • Parent/Family Information Letter • Each advisor make copies for participant families • Discusses Uniform while traveling/base camp • Includes telephone numbers for emergencies • Complete Travel information • Information about money, packing, and manners • Phone numbers: • Sid Covington: • Cell: (512) 925-1231 • Eagle Nest, New Mexico: (575) 377-6820 • Philmont: (575) 376-2281 — Logistics • Philmont Switchboard: (575) 376-2281 This information is on the Contingent website and in your Crew Advisor binder. 2008 Trek Final Meeting

  15. Duty Roster: • Prepare duty roster before leaving for Philmont. • Make copies for all participants (laminate). • Website has tool (Excel) & Philmont version. • Crew Decisions: • All participantsshare work equally? • Tentmates • Skill level • Crew Leader? • Adults? 2008 Trek Final Meeting

  16. Duffle Bags/Council Strips • Duffle Bags (count your bags tonight): • Have a few bags for sale, $25.00 each • Patches: • Have CSP’s for sale • Have Contingent patches for sale • Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail. • Bring two padlocks per crew for lockers(not really necessary). CSP’s: $5.00 each for participants$30.00 each for others Logo patches: $5.00 each for participants $10.00 each for others 2008 Trek Final Meeting

  17. Maps — one topo map set per person Advisors:bring the “Overall” (& Valle Vidal) map with you to Day 1 logistics check-in! Only need to take two or three sets of maps on the trail with you! Sister Crews 2008 Trek Final Meeting

  18. Questions? It will be 5:00 in the morning before you know it! Philmont! Here we come! 2008 Trek Final Meeting

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