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Buildings

Buildings. Building. IP concerned with Sites Departmentmental Building Rented Building. Building. Site Protect Deal with litigation Action against encroachment Keep records of rights. Departmental Building. Any work assigned by Divisional Office

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Buildings

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  1. Buildings

  2. Building • IP concerned with • Sites • Departmentmental Building • Rented Building

  3. Building • Site • Protect • Deal with litigation • Action against encroachment • Keep records of rights

  4. Departmental Building • Any work assigned by Divisional Office • Miscellaneous cases like encroachment of compound wall etc to be enquired and report sent • Minor repairs like blockage of drainage etc to be got repaired

  5. Departmental Building • Assess details of work to be carried out during periodical maintenance and report • Annual repairs and minor civil works and periodical maintenance will be carried out by the CIVIL WING • IP will have close liaison with Civil Wing authorities

  6. Rented buildings • Revision of rent shall be allowed only once in five years • The date of receipt of a request from the landlord for revision of rent or the date from which such revision is due i.e after 5 years whichever is later, will be the date from which the revision is to be allowed. • Revision of rent is allowed only if necessary repairs, special repairs and maintenance of rented building have been carried out by the landlord to the satisfaction of the dept, and landlord agrees to execute a fresh lease agreement after revision of rent • Source: MOC letter no. 31-27/89-bldg dated 25/2/1992

  7. Rented building • Whenever new commercial/residential premises are to be acquired on lease/rent, an advt. in the local and national newspapers with maximum circulation must be given.

  8. Rented buildings • Registration of lease deed is compulsory • Exemption can be provided where the building is owned by a Trust, Society etc. with the approval of PMG • The cost to be borne for registration may also be considered while fixing rent. • If the rent proposed is within the financial powers of SSPo/SPO, there is no need to hold FRAC.

  9. Rented buildings contd • The increase of rent of central Govt./Central Public sector undertaking owned buildings should be covered by FR 45(B). Same logic should be applicable to the State govt./State public sector buildings. • Source: DG. Letter no. 28-36/78-bldg. Vol.II dated 18/3/1994.

  10. Constitution of FRAC1st Level FRAC Class of city Rent-slab 5000 to 15000 5000 to 10000 4000 to 10000 3000 to 8000 Divisional head, Asst. Engineer(civil), A.O for class-I dn, A.A.O for class-II dn • X • Y • Z • Composition of FRAC

  11. 2nd Level FRAC Class of city Rent slab 15,000 to 40,000 10,000 to 20,000 8,000 to 12,000 Divisional head A.E (Civil) Sr. A.O/A.O • X • Y • Z • Composition of FRAC

  12. 3rd Level FRAC Class of city Rent -slab 40,000 to 1,00,000 20,000 to 50,000 20,000 to 40,000 20,000 to 30,000 12,000 to 20,000 Director of Postal Services Dy. Director of A/cs(P) Executive engineer (Civil) • X • Y • Y • Y • Z • Composition of FRAC

  13. For Rent in excess of III FRAC • The constitution of committee will remain the same as that of III FRAC • Approval from the Directorate is required

  14. Rented Building-Office lay out • To be planned properly • Space to be used optimally • Work flow to be easy • Facilities in front office and back office to be taken care • Ventilation to public and at working place • Plan the counters

  15. Rented Building-Office lay out • Display of boards • Accessibility of Postmaster • Involve the staff in arrangement

  16. Rented Building- shortage of space • Think of in-built almirahs • Smaller table • Counters in place of tables • Common sorting case for SAC and despatch

  17. Rented Building- shortage of space • Wall shelves for keeping records • Periodical clearance of old records • Weed out unnecessary stores • Any other option

  18. Rented Building- excess accommodation • Convert one room for keeping stores of sub division • Examine need for inspection room • Examine merging of offices • Examine attaching or detaching BOs • Rearrangement of delivery area • Any other option

  19. SPM ASPM PA Delivery Group D including GDS 75 Sq ft 60 40 + 20 for SB/NSC No.beats (including GDS) x 25 20 Schedule of accommodation

  20. Space for opening of Mails Space for closing Mails Post box cabinets Treasury room Records room/Forms room No.of dely beats x 3 Max.No.of bags closed at a time x 3 No.of PB cabs x 18 200 Min 50 Max 75 Schedule of accommodation…

  21. Public space Urinals/Wash Basins SPM’s Quarters No.of counter x 50 Min 40 : Max 60 484 Sq ft Schedule of accommodation…

  22. Exercise 1Case studies 1 • Points for reference : • Go through the calculation sheet given for FR • Note down the parameters considered to arrive at the rent calculation

  23. Thank you

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