Satisfactory Academic Progress Standards. Claire “Micki” Roemer School Services and Training Federal Student Aid Dan Klock Federal Student Aid. Our Agenda. Statutory and Regulatory Requirements Tools Q’s & A’s Discussion. Statutory and Regulatory Requirements.
Satisfactory Academic Progress Standards
Claire “Micki” Roemer
School Services and Training
Federal Student Aid
Federal Student Aid
A Tool to Assist:
Q: Some schools have academic amnesty procedures where the student can have credits attempted and grades earned in previous semesters excluded from the GPA calculation. Is this permissible for the purposes of SAP?
A: Our rules do not allow for the exclusion of of credits attempted and/or earned in the determination of SAP within the student’s program of study at the school.
Q: May a school exclude courses that a student has earned a grade of “W” (withdrawn)?
A: Many schools have an “Add/Drop” period in the beginning of the term during which students can add or delete courses which will not adversely impact SAP. However, after the Add/Drop period closes, all grades and credits attempted must be considered in the SAP determination.
Q: How does the 150% rule work for students who transfer in credits earned previously at other schools?
A: We have told schools to subtract the number of previously earned credits accepted into the current program from the total required for program completion and then apply the 150%. For example, Student A has earned 100 credits at other schools. When A enrolls at Fed Tech 24 of the 100 credits are accepted toward the 120 credits required to complete the program. Therefore, 76 X 150% = the student has a maximum of 114 credits to earn the remaining 76 credits.
Q: When a student is denied TIV aid due to not making SAP is the student required to appeal?
A: 668.16(e)(5) states that an institution must “provide specific procedures under which a student may appeal a determination that the student is not making satisfactory academic progress.” Not all students will appeal their suspension; therefore an appeal is not required. However, the process must be available for all students who want to appeal their suspension.
Q: May a student automatically become eligible to receive federal aid without an appeal based upon performance subsequent to the suspension of TIV?
A: 668.16(e)(6) states that the school must “provide procedures to re-establish that the student is maintaining SAP. Just to clarify – a student APPEALS the suspension of TIV aid for failing to maintain SAP by submitting information for the school to make a determination of whether the suspension should be upheld or cancelled. A student who requests to re-establish TIV eligibility has taken courses without TIV aid and subsequently re-establishes SAP and therefore regains eligibility for TIV aid.
Q: If a student will not be able to complete his/her program within the 150% max timeframe is the school required to deny TIV aid before the end of the max time period?
Q: Can a school have as a component of its SAP policy that the student is required to not attend for a period of time as a condition to re-establish TIV eligibility?
A: For the purpose of re-establishing TIV eligibility the student must achieve the qualitative and quantitative requirements. Generally, suspending academic activity does not increase one’s GPA to the required minimum. Absence does not restore elig.
Q: May a school average the number of credits required for the establishment of the 150% maximum timeframe when it has multiple programs of varying lengths?
A: No – reasonable standards must be established for students in the same program, therefore the maximum timeframe must be established for each program recognizing the program’s length.
Q: Under the new grant programs (ACG and SMART), if a student appeals a SAP suspension and the appeal is granted, but the student has less than a 3.0 GPA, are the new grants restored also?
A: Presumably the student is a second year ACG or SMART grant recipient. If the appeal is granted all TIV aid except the new grant would be awarded. Since a 3.0 is a requirement for the new grant, the student cannot establish eligibility for the ACG or SMART grant with < 3.0 GPA
Claire M. Roemer
Phone: (202) 377-3452
Phone: (202) 377-4026