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Conference Scheduler

Conference Scheduler. SummerBug Paula Flagg Yong Mee Lee Louis Lim Maiya Delgoda. Overview.

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Conference Scheduler

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  1. Conference Scheduler SummerBugPaula Flagg Yong Mee Lee Louis Lim Maiya Delgoda

  2. Overview The University of Kentucky offers Summer Conference Housing from mid-May through the last week in July to groups with University affiliation or clearly academic or educational purpose. Applications from other types of organizations cannot be accepted. The SummerBug team is going to provide a web-based solution to the Summer Conference Housing in order for the campers to reserve rooms, so that SCH can allocate rooms without any paperwork to be filled.

  3. Goals and Objectives • Streamline reservation request process with online form submission. • Allocate rooms upon reservation receipt. • Print registration and payment receipt forms.

  4. Input Screens • Client’s side • Summer Conference Housing Employees

  5. Client’s Side • Web Interface for • Select > List of Conferences Conference Begin DateConference End Date • Driving Directions to Dorm complex

  6. Continued.. • Registration Form for reservation requestForm includes:Name of requester, Address, E-mail, Cell-phone, Home-phone, Arrival Date, Departure date, Number of D/Room, Number of S/Room > Submit

  7. Continued.. • Double Room Reservation contact info:

  8. Continued.. • Single Room Name: Address: Home Phone: Emergency Contact Address:

  9. SCH Employee’s input • Web interfaceUsername: Password:

  10. Continued… • Menu:Add conference: Conf.Name, A.Date, D.Date, Building availablilityDelete conf: List of Conferences Approve request: List of pending requests - View room allocation - Approve or DeclinePrint receipts/registration formsQueriesPreferences : Add/Delete/Edit user.

  11. Systems Environment • Database : Microsoft Access • Web interface : HTML, Java scripts, ASP • Function implementation : C++, JAVA. • Supported browsers: Internet Explorer, Netscape Navigator. • Security: 128- bit encryption

  12. Data Dictionary • Client: A conference attendee. • Employee: Summer Housing Conference Management • Conference: Academic conferences held on campus • Request: Application for group/individual housing for conferences • Approve: Verification by the SCH Management to the client. • Allocation: Assign room to a client • Query: A search with a specific request from the database

  13. Continued… • Pending: A request awaiting approval • Receipts/Registration forms: Key allocation and proof of payment • Access Level: Authorization to make changes • Primary key: In regards to the Database it is an unique identifier for each entry. • Double Occupancy: 2 clients in one room • Single Occupancy: 1 client per room • Master List: A list of all clients to assigned to a building during a specified time period. • Email approval: An email sent to the client with confirmation of reservation • Text Message: A text message sent to the client with confirmation of reservation

  14. Test Plan • Submit multiple requests forms: -Verify that the system catches invalid inputs • Room Allocations: - No double bookings of rooms • Optimize room allocations: - Limit number of empty rooms • Run queries to verify data consistency

  15. Thank you

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