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ODADAS/DMH Consolidation: State and Local Relationship Items. Meeting #1 August 13, 2012. Agenda. Purpose of state/local relationship work Budget framework – begins today ORC revisions – begins Friday Logistics Discuss program series (into which budget line items will be grouped)

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Odadas dmh consolidation state and local relationship items

ODADAS/DMH Consolidation:State and Local Relationship Items

Meeting #1

August 13, 2012


Agenda
Agenda

  • Purpose of state/local relationship work

    • Budget framework – begins today

    • ORC revisions – begins Friday

  • Logistics

  • Discuss program series (into which budget line items will be grouped)

  • Initial input regarding line item organization

  • Identify challenge issues to resolve

  • Agenda for next week’s discussion

  • Overview of ORC revisions work stream


Purpose
Purpose

  • This system is – and will be – jointly administered by state and ADAMH boards

  • Work Stream #1: budget framework

  • Work Stream #2: ORC revisions

    • Technical changes related to consolidation

    • Specific items related to improvements

    • Additional info at the end of this slide deck; first meeting will be 8/17


Budget framework
Budget Framework

  • Define the basic line item strategy of the new agency

    • General Revenue Fund line items

    • Federal

    • State Special Revenue

  • Identify strategies to resolve current structural challenges (to the extent possible)

  • Develop transition plans when needed

  • Purpose is NOT to identify specific funding recommendation amounts


  • Budget framework 2
    Budget Framework, 2

    • We will provide some basic education to create a shared point of departure for discussions

    • We will seek input on topics and then return with draft scenarios for further discussion

    • Timeline: Agency budget requests for FYs 14/15 due to OBM by October 1, 2012

    • Public will be aware of line item approach but will NOT receive information regarding the requested amounts in each line until Gov. budget introduced


    Budget framework meetings
    Budget Framework Meetings

    • Monday 8/13, 10 AM – 1PM

    • Thursday 8/23, 1 PM – 4 PM

    • Tuesday, 8/28, 9AM – 12 PM

    • Week of September 3rd : TBA

    • Wednesday, 9/19, 1 PM – 3 PM: Behavioral Health Leadership Group will include summary of various consolidation teams’ deliverables to date


    Logistics
    Logistics

    • Your input is important

    • Time frame

    • Opportunities for involvement

    • Administration is ultimately accountable to make decisions (i.e., no votes taken at these meetings to reach decisions)

    • Also: Board Assn. is conducting regional forums and will share that input as available


    Creating program series a key piece of budget framework
    Creating Program Series:A Key Piece of Budget Framework

    • Holly Jones - presentation

    • What is a program series?

    • Overview of the current ODADAS and DMH program series

    • Initial draft approach for new agency

    • Questions and discussion


    Fy 14 15 biennium budget planning
    FY 14-15 Biennium Budget Planning

    • Goal – Consolidate DMH & ADA into new – One single department

    • Approach –

      • Review Departments existing (FY 13) Funding structure – look for obvious areas to merge

      • Seek input from internal staff and external stakeholders


    Program series explained
    Program Series Explained:

    • From OBM Budget Guidance document for FY 14-15:

    • The underlying organizational structure for the budget request is the description of an agency by program.

    • A program series corresponds with a major area of focus for an agency and is made up of one or more programs, each of which has a narrower, more targeted focus on a specific aspect of the agency’s operations.

    • This structure allows for a more comprehensive budget request by clearly showing what is supported by each program.

    • Agencies will use Program Budget Requests to convey the request for appropriations within the limitations detailed in the Guidance document.






    Appropriation line items
    Appropriation Line Items Services

    • ALIs are specific to fund sources, i.e., authorization to spend from only one fund

    • ALIs provide spending authority for general or specific purposes as outlined in the budget bill

      • May be linked to ORC or OAC

      • May include earmarks or other caveats

    • The spending authority can be used only if sufficient cash is available, and vice versa


    Appropriation line items 2
    Appropriation Line Items, 2 Services

    • We will organize this discussion by fund group

    • For GRF, should we have:

      • A combined subsidy line for both AOD and MH?

      • Specific, separate ALIs for AOD and MH services?

      • A combination of both?

    • For GRF, should we have:

      • General/broad expectations for use?

      • Line items for specific initiatives (e.g. opiates, kids services)?


    Appropriation line items 3
    Appropriation Line Items, 3 Services

    • Budget is our key tool to explain the system and our priorities

      • Legislators, advocates, board members must be able to clearly understand it

    • We want to be able to use this budget framework to effectively advocate for our system in future years

    • Discussion


    Identify challenge issues
    Identify Challenge Issues Services

    • Block Grant & long term sustainability

    • Subsidy as comparable among communities

    • Other?

    • Discussion


    Next agenda thursday 8 23 1 pm 4 pm
    Next Agenda: ServicesThursday 8/23, 1 PM – 4 PM

    • Review updates to program series

    • Review potential line item construction

    • Begin to discuss challenges – specify detail here as we close this first meeting

    • Begin to discuss transition plans (as applicable)

    • Other?


    Orc revisions meetings begin 8 17
    ORC Revisions – Meetings Begin 8/17 Services

    • Review & recommendations will transcend all applicable ORC chapters

    • Primary focus on technical changes that directly support the consolidation

    • Potential focus on items of minimal controversy that improve the system

    • Draft code lists will be developed by ODADAS and DMH for discussion & modification


    Orc revisions 2
    ORC Revisions, 2 Services

    • We will place in parking lot those items which are not directly related to consolidation and which generate significant controversy

    • Rationale: we have limited time to prepare this plan, and we must keep primary focus on FY 14/15 budget

    • We will identify a logical time to address items in parking lot (accountability)


    Orc revision meetings
    ORC Revision Meetings Services

    • Friday 8/17, 1 PM – 3 PM

    • Wednesday 8/22, 9 AM – 11 AM

    • Monday, 8/27, 1 PM – 3 PM

    • Week of September 3rd : TBA

    • Wednesday, 9/19, 1 PM – 3 PM: Behavioral Health Leadership Group will include summary of various consolidation teams’ deliverables to date


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