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A risk management presentation for lamar university student organizations

A Risk Management Presentation

for

Lamar University

Student Organizations


A risk management presentation for lamar university student organizations

Effective September 1, 2007, the 80th Texas Legislature enacted HB 2639/SB 1138 (Texas Education Code Section 51.9361) regarding risk management education for members and advisors of student organizations registered at postsecondary educational institutions.

Under the law, it is mandatory for representatives of registered student organizations and individuals selected by the University to complete a risk management educational program.


A risk management presentation for lamar university student organizations

Effective September 1, 2007, the 80th Texas Legislature enacted HB 2639/SB 1138 (Texas Education Code Section 51.9361) regarding risk management education for members and advisors of student organizations registered at postsecondary educational institutions.

Under the law, it is mandatory for representatives of registered student organizations and individuals selected by the University to complete a risk management educational program.


A risk management presentation for lamar university student organizations

What is risk management?

  • Risk management considers the potential and perceived risk involved in student events and programs.

  • It includes monitoring organization activities and taking both proactive action and corrective steps to minimize accidental injury and/or loss.


A risk management presentation for lamar university student organizations

Why are we talking about

risk management?

  • It is the responsibility of the University to define appropriate boundaries (University policy, the law, etc.) and assist you in making choices. And it is your responsibility to acknowledge your own critical role when it comes to your own safety and that of other members of the campus community.

  • This presentation is designed to familiarize student leaders, advisors, and members of Lamar University student organizations with proper risk assessment and management issues.


A risk management presentation for lamar university student organizations

What are types of risk?

  • Physical – injury, illness, death, hazing, sexual assault, binge/excessive drinking

  • Psychological – hazing, sexual assault, eating disorders, alcohol and drug abuse

  • Financial – money handling, fundraising, budgets

  • Reputational – the media, views from other members of the community

  • Environmental/physical space – fire safety, property damage, exceeding room capacity, crowd control, driving

  • Other potential harm – underage drinking, violating the law or University rules


A risk management presentation for lamar university student organizations

After today’s State Mandated Risk Management Training, you will hopefully:

•Understand the purpose of the training, specifically the state law component

•Have a better understanding of risks associated with the topic areas

•Recognize potential risks within your organization

•Identify campus and community resources to address risks associated with the topic areas

•Obtain tools to develop a risk management plan that is effective for your organization


A risk management presentation for lamar university student organizations

Mandatory Topics to Cover:

•Hazing

•Alcohol & Other Drugs

•Travel

•Sexual Abuse/Harassment

•Fire and Other Safety Issues

•Behavior at Organizational Sponsored Events

•Adoption of a Risk Management Policy for your Organization


A risk management presentation for lamar university student organizations

General Reminders:

*Attendance:

Your attendance from start to finish today is required for compliance

*Cell Phones:

Please set on silent to avoid disturbing presentations and neighbors

*Take Notes:

If needed as it will be your duty to report back to your organization with today’s information

*Survey:

Complete the Survey at:


A risk management presentation for lamar university student organizations

Hazing


A risk management presentation for lamar university student organizations

  • POLICY:

  • Lamar University has a ZERO TOLERANCE Policy on Hazing. The University neither tolerates excuses nor does it acknowledge different levels of hazing, i.e. “it was just a little hazing”.

  • In an effort to encourage the reporting of hazing incidents, the law grants immunity from civil or criminal liability to any person who reports a specific hazing event and immunizes that person from participation in any judicial proceeding resulting from that report.

  • Criminal penalties for failure to report: a fine of up to $2,000, up to 180 days in jail, or both. Penalties for other hazing offenses vary according to the severity of the injury, and range from $500 to $10,000 in fines and up to two years confinement.


A risk management presentation for lamar university student organizations

Hazing

•Any type of physical brutality, such as whipping, beating, striking, branding, electric shocking, placing of a harmful substance on the body, or similar activity

•Any type of physical activity, such as sleep deprivation, exposure to the elements, confinement in a small space, calisthenics, or other activity that subjects the student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student

•Any activity involving consumption of a food, liquid, alcoholic beverage, liquor, drug, or other substance that subjects the student to an unreasonable risk or harm or which adversely affects the mental or physical health of the student

•Any activity that intimidates or threatens the student with ostracism, that subjects the student to extreme mental stress, shame, or humiliation, that adversely affects the mental health or dignity of the student or discourages the student from entering or remaining registered in an educational institution, or that may reasonably be expected to cause a student to leave the organization or the institution rather than submit to acts described in the section

•Any activity that induces, causes, or requires the student to perform a duty or task that involves a violation of the Penal Code.


A risk management presentation for lamar university student organizations

Reporting Hazing

Reporting hazing is the law:

•According to law, a person can commit a hazing offense not only by engaging in a hazing activity but also by soliciting, directing, encouraging, aiding, or attempting to aid another in hazing; by intentionally, knowingly, or recklessly allowing hazing to occur; or by failing to report in writing to the:

Office of Student Affairs firsthand knowledge that a hazing incident is planned or has occurred.

The fact that a person consented to or acquiesced in a hazing activity is not a defense to prosecution for hazing under the law.


A risk management presentation for lamar university student organizations

State Law

•Under state law, individuals or organizations engaging in hazing could be subject to fines and charged with a criminal offense.

•According to the statute, a person commits a hazing offense:

•By engaging in hazing

•By soliciting, directing, encouraging, aiding, or attempting to aid another in hazing

•By intentionally, knowingly, or recklessly allowing hazing to occur

•By failing to report in writing to the Office of Student Affairs firsthand knowledge that a specific hazing incident is planned or has occurred.

•Can you agree or consent to hazing?

Is it the new member’s choice?

–The fact that a person consented to or acquiesced in a hazing activity is not a defense under the hazing law.


A risk management presentation for lamar university student organizations

Common Barriers to Changing a Hazing Culture

In order to make meaningful change, it is important to identify the key barriers to change and work on dismantling these.

Common barriers to eliminating hazing include:

•Denial of the problem

•Dismissing hazing as harmless

•Silence

•Fear

•Insufficient support for victims of hazing

•Cultural norms that promote hazing as acceptable behavior

Information adapted from www.stophazing.org


A risk management presentation for lamar university student organizations

  • FACTS*

  • National statistics indicate:

  • 74% of varsity athletes reported being hazed.

  • 73% of fraternity/sorority members reported being hazed.

  • 64% of club sports members reported being hazed.

  • 56% of performing arts members reported being hazed.

  • 28% of academic organization members reported being hazed.

  • 20% of honor society members reported being hazed.

  • 25% of students believed an advisor or coach knew of hazing.

  • 47% of students arrive at college having experienced at least one hazing incident.

  • * http://www.usnews.com/blogs/paper-trail/2008/3/12/study-says-hazing-in-college-is-still-common.html


A risk management presentation for lamar university student organizations

Help others to:

•Notice hazing.

•Interpret hazing as a problem.

•Recognize a responsibility to change it.

•Acquire the skills needed to take action.

•Take action!

•Realize that the most effective way to educate about hazing is to begin by drawing attention to hazing and helping others interpret hazing as a problem.

•Publicize hazing policies to your membership.

•Analyze organizational events for policy compliance and safety.

•Share with members the consequences of hazing.

Elizabeth J. Allan, www.stophazing.org


A risk management presentation for lamar university student organizations

Transforming our Practices

•Don’t divide your membership into categories

•Review planned activities with a trusted advisor

•Tell people outside your group what you will be doing and where

•Have retreats and activities that don’t divide or poke fun


A risk management presentation for lamar university student organizations

When You Suspect Hazing

•When you suspect a friend has been hazed what do you do?

•What actions should you take?

•Who do you tell?

•Are you scared?

•Do you care?


A risk management presentation for lamar university student organizations

Alcohol and Drugs


A risk management presentation for lamar university student organizations

Drunk people often say and do stupid things.

Sober people also say and do stupid things,

but drunk people say and do more stupid things and are too drunk to be aware of how stupid they appear and sound.

Bottom Line: Most students do not get wasted every weekend.

The Naked Roommate


A risk management presentation for lamar university student organizations

  • So What’s the Big Deal?

  • Over 1,400 students ages 19-24 die from alcohol-related unintentional injuries including motor vehicle crashes.

  • More than 70,000 students ages 18-24 are victims of a sexual assault or date rape in which alcohol is involved.

  • About 25% of college students report academic consequences of their drinking including missing class, falling behind and doing poorly on exams.

  • More than 150,000 students develop an alcohol-related health problem and between 1.2 and 1.5 percent of students indicate they tried to commit suicide within the past year due to drinking or using drugs.2.1 million students between the ages of 18-24 drove under the influence of alcohol last year.

    • NIAAA Reports, What Peer Educators and Resident Advisors

    • Need to Know About College Drinking


A risk management presentation for lamar university student organizations

High Risk Drinking /High-risk college student drinking includes the following:

•Underage Drinking

•Drinking and Driving or other activities where the use of alcohol is dangerous

•Drinking when health conditions or medications make use dangerous

•Binge Drinking: 5 drinks for males or 4 drinks for females


A risk management presentation for lamar university student organizations

Student Code of Conduct and Drug Use:

It is Illegal to:

•use,

•manufacture,

•possession,

•sale,

•distribution

•substances defined and regulated under Chapters 481, 484, and 485 of the Texas Health and Safety Code,

•may result in suspension from Lamar for a specified period of time; and/or suspension of rights and privileges;


A risk management presentation for lamar university student organizations

New Trends on Drugs

•More people ages 12 and older are trying pain relievers (without prescription) than any other drug.

–Usually obtained free by friend or relative

•First time marijuana users are going down from 3 million in 2000 to 2 million in 2006.

•Increase in first time users for prescription-type stimulants and ecstasy.

•More people are entering rehab with addictions of marijuana, methamphetamine, and other opiates.

Center for Substance Abuse Research


A risk management presentation for lamar university student organizations

What Do We Do???

•Identify the Problem

•Take Action

•Be Persistent

•Don’t Enable

•Take Care of Yourself


A risk management presentation for lamar university student organizations

Signs of a Problem…

•Failure to fulfill class work, miss work, late for class

•Sudden changes in attitude or behavior

•Use of drug culture jargon

•Secretive behavior, paranoia

•Poor hygiene

•Financial problems

•Changes in weight

•Dilated pupils

•Slurred speech

•Trouble making eye contact

•Vomiting

•Unconsciousness


A risk management presentation for lamar university student organizations

Travel


A risk management presentation for lamar university student organizations

  • Scope of Policy :

  • The Lamar University Student Travel Policy governs any group/organization travel as part of a trip planned and/or funded by Lamar University and is more than 25 miles away from campus.

  • Student travel incorporates any travel planned or sponsored by the student organization or its members as part of the organization’s activities.

  • Please see the LAMAR UNIVERSITY STUDENT TRAVEL PROCEDURES in Orgsync


A risk management presentation for lamar university student organizations

Student Travel

Travel Authorization

Request List of Student Participants

Emergency Contacts and Activity/Event Leaders

Release and Indemnification Agreement

Itinerary and emergency contact

information taken on trip for all participants


A risk management presentation for lamar university student organizations

  • FACTS*

  • National statistics indicate:

  • Driver inattention, cell phone usage and fatigue are contributing factors in over 46% of college student accidents.

  • People aged 16 – 24 were involved in 28% of all alcohol related traffic accidents (this same age group makes up 14% of the U.S. population).

  • In 2006, 13,470 people died in crashes involving someone with a blood alcohol level of .08 or above.

  • *adapted form UT Arlington risk management program


A risk management presentation for lamar university student organizations

  • Seat belts are required for ALL the occupants!

  • Alcohol and other illegal substances and weapons are strictly prohibited.

  • Make sure the driver/s are in possession of a valid Drivers License.

  • It is recommended to always have a more than one driver on each trip. For trips that are over 1.5 hours long, it is required to have a minimum of two drivers.

  • Drivers must rotate every three (3) hours, and no more than eight (8) hours should be driven in any one day.


A risk management presentation for lamar university student organizations

  • Driving between the hours of 11 p.m. and 6 a.m. is not allowed without prior approval.

  • Do not text or use the phone while operating the vehicle. If you need to use the phone, use a hands-free device but never attempt to text message while driving.

  • Obey the posted speed limits at all times to ensure safety and always plan ahead for a long trip.


A risk management presentation for lamar university student organizations

On & Off

Campus

Behavior


A risk management presentation for lamar university student organizations

What to Consider

•Who do I Represent?

–Myself

–My family

–My organization

–My school


A risk management presentation for lamar university student organizations

Whether you are on or off campus, keep in mind that you are a representative of your student organization as well as a representative of Lamar University.

Negative actions like fighting, vandalism, arrests will invariably reflect poorly on your record and possibly tarnish the reputation of your organization, as well as the University.


A risk management presentation for lamar university student organizations

  • YOU MUST!

    • Abide by all University policies.

    • Act responsibly and respectfully.

    • Remember that your organization can place sanctions on you in cases where behavior has become an issue.


A risk management presentation for lamar university student organizations

Sexual Harassment & Assault


A risk management presentation for lamar university student organizations

  • Sexual assault is any unwanted, non-consensual sexual contact against an individual by another.

  • Sexual misconduct includes unwelcomed sexual advances, requests for sexual favors, or verbal or physical conduct of a sexual nature directed towards another individual that does not rise to the level of sexual harassment but is unprofessional and inappropriate for the workplace or classroom.

  • Sexual harassment includes unwelcomed sexual advances, requests for sexual favors, verbal or physical conduct of a physical nature when:

  • Submission to such conduct is made either explicitly or implicitly a term or condition of employment or student status;

  • Submission to or rejection of such conduct is used as a basis for evaluation in making personnel or academic decisions affecting that individual;

  • Such conduct has the purpose or effect of unreasonably interfering with an individual’s performance as an employee or student or creating an intimidating, hostile, or offensive environment.


A risk management presentation for lamar university student organizations

  • Lamar University is committed to creating and maintaining an educational environment in which all persons who participate in University programs and activities can work together in an atmosphere free of sexual and relationship violence. Sexual assault, dating violence, and stalking offenses, regardless of the motive or the manner in which they are executed, are criminal behaviors and produce an environment counter to the mission and goals of the University.

  • Students can face expulsion from the University in sexual assault and harassment cases. In the State of Texas, sexual assault is considered a felony offense, and the consequences, more often then not, can lead to incarceration for anyone found guilty.

  • Persons involved in a sexual assault or sexual harassment case can face University sanctions as well as criminal or civil penalties.


A risk management presentation for lamar university student organizations

•Harassment:

a person commits an offense if, with intent to harass, annoy, alarm, abuse, torment, or embarrass another, he:

(1)initiates communication by telephone, in writing, or by electronic communication and in the course of the communication makes a comment, request, suggestion, or proposal that is obscene;

(2)threatens, by telephone, in writing, or by electronic communication, in a manner reasonably likely to alarm the person receiving the threat, to inflict bodily injury on the person or to commit a felony against the person, a member of his family or household, or his property;

(3)conveys, in a manner reasonably likely to alarm the person receiving the report, a false report, which is known by the conveyor to be false, that another person has suffered death or serious bodily injury;

(4)causes the telephone of another to ring repeatedly or makes repeated telephone communications anonymously or in a manner reasonably likely to harass, annoy, alarm, abuse, torment, embarrass, or offend another;

(5)makes a telephone call and intentionally fails to hang up or disengage the connection;

(6)knowingly permits a telephone under the person's control to be used by another to commit an offense under this section; or

(7)sends repeated electronic communications in a manner reasonably likely to harass, annoy, alarm, abuse, torment, embarrass, or offend another.


A risk management presentation for lamar university student organizations

•Stalking:

a person commits an offense if the person, on more than one occasion and pursuant to the same scheme or course of conduct that is directed specifically at another person, knowingly engages in conduct, including following the other person, that:

(1)the actor knows or reasonably believes the other person will regard as threatening:

(A)bodily injury or death for the other person;

(B)bodily injury or death for a member of the other person's family or household; or

(C)that an offense will be committed against the other person's property;


A risk management presentation for lamar university student organizations

Why It Occurs

Stalking:

•Usually occurs by known person

•Usually by current or former partner

•Might start as annoying, can escalate.

•Threats should be taken seriously.

•4 out of 5 stalking victims are women.

•Unwanted phone calls, texts, emails, spying


A risk management presentation for lamar university student organizations

Sexual Assault:

•Occurs most commonly among women in late adolescence and early adulthood

•Can occur to both men and women

•Is about power, control.. Usually not sex

•May involve the use of alcohol

•Focus on their own wants and needs, disregarding and disrespecting the wants and needs of their victims.

•Only 6% reported to police


A risk management presentation for lamar university student organizations

What Is Being Reported

•Sexual Assault:

Two to three each year.

•Stalking:

Two to three each year.

•Harassment:

Twenty five to fifty each year.


A risk management presentation for lamar university student organizations

What To Do

•Develop paper trail

•Network of support

•Report to the Police, protects victim

•Seek professional counseling

•Launch campus resources/ advocates (Judicial Affairs, Counseling)-no contact order

•Protective/ Restraining Order


A risk management presentation for lamar university student organizations

Firearms/Weapons


A risk management presentation for lamar university student organizations

Weapons

State law prohibits the possession of any explosive, firearm, imitation firearm, ammunition or hazardous chemicals on University property.


A risk management presentation for lamar university student organizations

Fire Safety


A risk management presentation for lamar university student organizations

In Event of a Fire

•Fire alarm means evacuate building.

•Help others if necessary.

•Call in the exact location of the fire.

HAVE AN EXIT STRATEGY


A risk management presentation for lamar university student organizations

  • FACTS

  • National statistics indicate:

    • Between 2002 and 2005, 39 students were killed and almost 400 were injured in on-campus fires.

    • In over 50% of college fire fatalities, alcohol was a contributing factor.

    • Space heaters contribute to 73% of all fire-related deaths on college campuses.

    • *adapted from UT Arlington risk management program


A risk management presentation for lamar university student organizations

  • POLICY:

  • It is the policy of Lamar University to

  • provide the safest possible environment for our students, faculty, staff and visitors.

  • Each member of our academic community is urged to accept the challenge of maintaining an accident-free environment.

  • Tampering with or destroying fire safety equipment can lead to fines and fees for repair as well as possible sanctions from law enforcement authorities and the Office of Student Services. In the event that there is an injury or death, there can also be criminal and civil charges filed against you and/or your organization.


A risk management presentation for lamar university student organizations

  • When planning for an event, make sure the venue is large enough to handle the expected attendance. Crowd control is essential.

  • Make sure during organizational meetings and events that all entrances and exits are unobstructed. Do not obstruct or tamper with smoke detectors or sprinkler systems.

  • Do not overload electrical circuits and remember to always use surge protectors.

  • NEVER IGNORE A FIRE ALARM – “Oh, it’s just another drill”.


A risk management presentation for lamar university student organizations

Now What?

•Pair Up with Other Member Who Attended Training

•Prepare a Training Using Today’s Information to Educate Members

•Fill Out Compliance Form and Obtain Signatures From Those Present at Your Organization Training


A risk management presentation for lamar university student organizations

Now What?

•Review Current Policies and Risk Management for Organization

•Prepare/Update Risk Management Policy/Expectations for Organization

•Ensure Organization Members Have Access to Policy/Expectations

•Follow Your Policy/Expectations

•Continue Educating Your Membership


A risk management presentation for lamar university student organizations

  • Thank you for participating in this session. Knowing your responsibilities as a Lamar University student is important in keeping you and other members of your organization safe.

  • We want our involvement in co-curricular life to be a successful and positive experience.

  • To receive credit for this presentation please complete the survey at:

https://orgsync.com/22733/forms/show/34856


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