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Indico: An Event Management Software (and more). Outline. Project history Technical details Conference management Lecture/meeting management Planning/Archiving tool Indico: future trends and related collaborative tools. Project History. CDS Agenda: Created in 1999 following a

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Presentation Transcript
outline
Outline
  • Project history
  • Technical details
  • Conference management
  • Lecture/meeting management
  • Planning/Archiving tool
  • Indico: future trends and related collaborative tools
project history
Project History
  • CDS Agenda:
    • Created in 1999 following a

request by ATLAS

    • Stores timetable of events and

related files

    • At CERN:used by various projects,

departments, experiments and

committees

    • Available as open-source under the GNU GPL and installed in several places worldwide:
      • IN2P3, NiKHEF, DESY (ILC), ICTP, Elettra Trieste…
    • Is used to create headers of many web pages (CERN, ATLAS, CMS…)
    • http://agenda.cern.ch
    • Hosts mainly seminars, meetings and small conferences

TOO LIMITED SCOPE

project history1
Project History
  • Indico (Integrated Digital Conference)
    • European project: 2002-2004
      • Partners:
      • Italy: SISSA, University of Udine
      • Holland: TNO TPD, University of Amsterdam
      • CERN
    • CDS Agenda served as basis for writing the user requirements of Indico
    • In production at CERN since 2004 (first time use: CHEP’2004)
    • Currently hosts >45 conferences
    • Usage is growing fast
    • Also available as open-source under the GNU GPL
    • http://indico.cern.ch
    • Current migration of CDS Agenda events to Indico
technical details
Technical Details
  • main development platform: Python
  • runs on an Apache web application server using the Python module (mod_python)
  • Uses the Zope Object Database (ZODB) for storing conferences metadata
    • Object Oriented database implemented in Python
  • The submitted files and archives are directly stored on the server’s file system
  • HTML 4.0
  • XML + XSLt for timetable generation
  • Interfaces:
    • Web, OAI (Open Archive Initiative) protocol for metadata harvesting
    • Tested on Windows, linux

InDiCo is distributed under the GNU General Public License and is fully open source

technical details1
Technical Details
  • Software architecture
conference management1
Conference Management
  • A complex event…

human

logical

conference management2
Conference Management

Contributions

Sessions

Conferences

  • …with a lot of processes

> Web Site Management

> Conference Program Definition

> Attendant Registration

> Call for Abstract

> Abstract Selection

> Material Submission

> Timetable Setup

> Electronic Proceedings

> Long term archive

conference management3
Conference Management
  • Indico helps managing all these processes by providing:
    • A customizable web portal for the conference
    • Dedicated interfaces for all the actors of the conference
    • Fine-granularity protection setup
    • Flexible delegation of responsibilities
    • File storage at all levels
    • Various listings (contributions, authors, speakers, registrants…) and communication means.
    • Export mechanisms (iCal, PDF, XML, Excel)
meeting management1
Meeting Management
  • Less actors, less processes: smaller complexity
  • Same basis but simplified interfaces
planning archiving tool
Planning/Archiving Tool
  • One server – Many events of various sizes
  • Hierarchical organisation: tree of categories to classify the events
planning archiving tool1
Planning/Archiving Tool
  • Various handy temporal views:

overview

calendar

planning archiving tool2
Planning/Archiving Tool
  • Long-term archival of the events metadata and related material
  • Browsing capability
  • Search engine: uses CDSware
  • Export tools: creation of external web pages (ATLAS home page, LHCb…)
future trends and related collaboration tools
Future Trends and Related Collaboration Tools
  • Planned developement:
    • Still a huge task list (> 6000 hours)
    • Interface improvement program (based on the feedback from EGEE and new CERN users)
    • Fulltext search
    • Proceedings creation improvement
    • Internationalization (in collaboration with IN2P3/EPFL)
  • A goal for CERN: Organise the event 100% from Indico (avoiding searching for several tools)
    • Closer integration with other conferencing services: room booking, resource booking, video-conferencing (VRVS, CERN MCUs), audioconference, seminar recording…
    • Does not mean implement everything in Indico BUT regroup all useful tools in a unique and convenient location.
  • Indico live usage:
    • Collaborative features: instant messaging/chat and presence
    • Webconferencing
future trends and related collaboration tools1
Future Trends and Related Collaboration Tools

smac

controller

request

ROOM 1

Indico

Server

manager

request

Web lecture object

Web

lecture

object

smac

controller

request

Multimedia streams

ROOM 2

SMAC

Central Server

user

smac

controller

ROOM 3

  • Making Indico aware of its environment
    • Automatic download of ppt files on local conference room computer
    • Example of a successful integration: SMAC (Smart Multimedia Archive for Conference)
      • In collaboration with EIF (Ecole d’Ingénieurs de Fribourg)
      • Fully automated system for recording lectures, creating web lectures (SMIL)
      • Local recording, centralised processing, several conference rooms can be served
      • Start/Stop recording from Indico, then the web lecture is directly attached to the Indico event.
slide26
QUESTIONS
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