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ACTUAL EXPENDITURE SINCE 1999. FEATURES. -BUDGETS DECLINING IN REAL TERMS CONTINUOUSLY IMPROVING MANAGEMENT, EFFICIENCY AND EFFECTIVENESS STRATEGIC PLANS AND OBJECTIVES ACHIEVED SUCCESSFUL ELECTIONS SINCE 1999 SEVERAL AWARDS GIVEN TO THE ELECTORAL COMMISSION.

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ACTUAL EXPENDITURE SINCE 1999

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Actual expenditure since 1999

ACTUAL EXPENDITURE SINCE 1999


Features

FEATURES

-BUDGETS DECLINING IN REAL TERMS

  • CONTINUOUSLY IMPROVING MANAGEMENT,

    EFFICIENCY AND EFFECTIVENESS

  • STRATEGIC PLANS AND OBJECTIVES ACHIEVED

  • SUCCESSFUL ELECTIONS SINCE 1999

  • SEVERAL AWARDS GIVEN TO THE ELECTORAL COMMISSION


Funds enough for current and future years

FUNDS ENOUGH FOR CURRENT AND FUTURE YEARS?

  • Q: DO WE HAVE ENOUGH FUNDS FOR THE CURRENT YEAR

    AND FUTURE YEARS?

  • A: MORE FUNDS ARE NEEDED AS A RESULT OF THE FOLLOWING:-

  • SECTION 24A – EXTRA BALLOT PAPERS

  • OVERSEAS VOTING – EXTRA COST

  • INCREASED VOTING STATIONS

  • PRISONERS


Budget reviews quarterly

BUDGET REVIEWS – QUARTERLY

- BUDGET PROJECTIONS TO FINANCIAL YEAR END

  • IDENTIFY SAVINGS

  • IDENTIFY SHORTFALLS

    - MATCH SAVINGS TO SHORTFALLS

  • NET SHORTFALL? REPRIORITISE

  • STILL A SHORTFALL? APPROACH TREASURY FOR ADDITIONAL FUNDS TO COVER UNFORSEEN AND UNAVOIDABLE EXPENDITURE


Pfma and treasury regulations compliance

PFMA AND TREASURY REGULATIONS COMPLIANCE

  • PREVIOUS QUALIFICATIONS WERE TECHNICAL

  • 2003/04 CURRENTLY BEING AUDITED

  • CLEAN AUDITOR GENERAL’S REPORT FOR 2002/2003

  • MONTHLY REPORTS TO TREASURY

  • AUDIT COMMITTEE FUNCTIONAL


Pfma and treasury regulations compliance cont

PFMA AND TREASURY REGULATIONS COMPLIANCE (Cont…)

  • WEEKLY REPORTS TO EXCO:-

  • CASH BALANCES

  • ACTUAL EXPENDITURE vs BUDGETS

  • VARIANCES AND REMEDIES

  • VARIANCES AND PREVENTATIVE STEPS

  • CASHFLOW PROJECTIONS


Budget vs main spending areas

BUDGET vs MAIN SPENDING AREAS

20032004200520062007

  • ACTUAL EXPENDITURE 240 638 503 724 320

    AND BUDGETS

  • MAIN SPENDING

    AREAS

  • PERSONNEL 84 188 152 268 148

    EXPENDITURE

  • ADMINISTRATIVE 28 153 115 180 70

    EXPENDITURE

  • PRINTING, 8 71 28 58 3

    STATIONERY, ETC


Main spending areas cont

MAIN SPENDING AREAS (cont…)

20032004200520062007

  • PURCHASE OF 7 6 9 12 18

    EQUIPMENT

  • RENTED EQUIPMENT 3 4 8 6 2

  • LAND & BUILDINGS 9 29 28 30 10

  • PROFESSIONAL & OTHER 101 187 163 170 69

    SERVICES

  • MISCELLANEOUS 0 0 0 0 0

    EXPENDITURE

    TOTAL 240 638 503 724 320


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