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ACTUAL EXPENDITURE SINCE 1999. FEATURES. - BUDGETS DECLINING IN REAL TERMS CONTINUOUSLY IMPROVING MANAGEMENT, EFFICIENCY AND EFFECTIVENESS STRATEGIC PLANS AND OBJECTIVES ACHIEVED SUCCESSFUL ELECTIONS SINCE 1999 SEVERAL AWARDS GIVEN TO THE ELECTORAL COMMISSION.

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Presentation Transcript
features
FEATURES

- BUDGETS DECLINING IN REAL TERMS

  • CONTINUOUSLY IMPROVING MANAGEMENT,

EFFICIENCY AND EFFECTIVENESS

  • STRATEGIC PLANS AND OBJECTIVES ACHIEVED
  • SUCCESSFUL ELECTIONS SINCE 1999
  • SEVERAL AWARDS GIVEN TO THE ELECTORAL COMMISSION
funds enough for current and future years
FUNDS ENOUGH FOR CURRENT AND FUTURE YEARS?
  • Q: DO WE HAVE ENOUGH FUNDS FOR THE CURRENT YEAR

AND FUTURE YEARS?

  • A: MORE FUNDS ARE NEEDED AS A RESULT OF THE FOLLOWING:-
  • SECTION 24A – EXTRA BALLOT PAPERS
  • OVERSEAS VOTING – EXTRA COST
  • INCREASED VOTING STATIONS
  • PRISONERS
budget reviews quarterly
BUDGET REVIEWS – QUARTERLY

- BUDGET PROJECTIONS TO FINANCIAL YEAR END

  • IDENTIFY SAVINGS
  • IDENTIFY SHORTFALLS

- MATCH SAVINGS TO SHORTFALLS

  • NET SHORTFALL? REPRIORITISE
  • STILL A SHORTFALL? APPROACH TREASURY FOR ADDITIONAL FUNDS TO COVER UNFORSEEN AND UNAVOIDABLE EXPENDITURE
pfma and treasury regulations compliance
PFMA AND TREASURY REGULATIONS COMPLIANCE
  • PREVIOUS QUALIFICATIONS WERE TECHNICAL
  • 2003/04 CURRENTLY BEING AUDITED
  • CLEAN AUDITOR GENERAL’S REPORT FOR 2002/2003
  • MONTHLY REPORTS TO TREASURY
  • AUDIT COMMITTEE FUNCTIONAL
pfma and treasury regulations compliance cont
PFMA AND TREASURY REGULATIONS COMPLIANCE (Cont…)
  • WEEKLY REPORTS TO EXCO:-
  • CASH BALANCES
  • ACTUAL EXPENDITURE vs BUDGETS
  • VARIANCES AND REMEDIES
  • VARIANCES AND PREVENTATIVE STEPS
  • CASHFLOW PROJECTIONS
budget vs main spending areas
BUDGET vs MAIN SPENDING AREAS

2003 2004 2005 2006 2007

  • ACTUAL EXPENDITURE 240 638 503 724 320

AND BUDGETS

  • MAIN SPENDING

AREAS

  • PERSONNEL 84 188 152 268 148

EXPENDITURE

  • ADMINISTRATIVE 28 153 115 180 70

EXPENDITURE

  • PRINTING, 8 71 28 58 3

STATIONERY, ETC

main spending areas cont
MAIN SPENDING AREAS (cont…)

2003 2004 2005 2006 2007

  • PURCHASE OF 7 6 9 12 18

EQUIPMENT

  • RENTED EQUIPMENT 3 4 8 6 2
  • LAND & BUILDINGS 9 29 28 30 10
  • PROFESSIONAL & OTHER 101 187 163 170 69

SERVICES

  • MISCELLANEOUS 0 0 0 0 0

EXPENDITURE

TOTAL 240 638 503 724 320

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