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Opportunities for Efficiencies. Christine Batty Project Manager – Waste and Resources IESE. IESE is national lead on Waste and Resources for the RIEP’s The VISION of IESE is: “Accelerating Public Sector Transformation ” CSR10

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Opportunities for Efficiencies

Christine Batty

Project Manager – Waste and Resources

IESE


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IESE is national lead on Waste and Resources for the RIEP’s

The VISION of IESE is:

“Accelerating Public Sector Transformation”

CSR10

  • 26-28% cuts in local authority grants = effective 15% reduction in budget

  • Capital spending cuts of 30%

  • Ringfenced grants un-ringfenced (90 to 10)

  • Total Place

  • Health, Education, Adults & Children’s – safeguarded

  • Waste will therefore have a bigger hit!


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Household waste service delivery -‘the collection triangle’

Service to householders

Local

Authority

Affordability/

cost

Environmental

impact


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Understand where you are - benchmarking

Waste Services Benchmark

Launched October 2009

To date, nearly 3,000 individual visitors since October 09

68 councils across England using the online benchmark

Mentoring service

Innovative approach to allocating DEFRA funding of £25,000

Pool of 20 mentors with 3 mentors used by authorities.


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IESE’s Self Assessment Benchmark


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Understanding costs – WCA Health Check

  • How can we deliver cost reductions if we don’t know what we are spending?

  • Benchmark against others

  • Identify opportunities for improvements and efficiencies

  • Reviews the financial, strategic and operational performance of your service


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Case Study…..Communal Bins


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Focus Reports…..RecycleBank


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Helping councils do more with less - Procurement

World of waste has seen significant change

  • Legislation

  • Policy

  • Targets

  • Procurement processes

    Waste procurement will be different since the last contract was procured

  • More integrated collection, recycling and street cleansing services

  • Staff may have moved on


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Helping councils do more with less - Procurement

It’s more complex but has greater opportunities

  • Choosing the right process (CD which allows for solutions to be developed during the process, e-tendering)

  • Partnership working

  • Contracts are worth more and therefore more likely to be challenged

  • Politically supported

  • Transparent evaluation/auditable

    Planning is crucial – important to start early and plan (see OGC guidance)

    Engaging the market to avoid lack of competition


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Briefing Notes….CD


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Case Studies……£1.25m saving


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Helping councils do more with less - Procurement

Frameworks

Composting - expected to save councils around £450k per year  

Plastic Sacks  

Vehicles  

Waste Management Services  

Wheeled Bins  

Fuel  

Innovative procurement methods and products

Competitive Dialogue and the benefits of e-tendering


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Briefing Notes….Frameworks


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National Composter Framework


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IESE UK waste procurement analysis


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Contract Management

  • Managing the contract

  • Managing the relationship

  • Managing performance

  • Managing the benefits

  • Managing risks

  • Managing stakeholders

  • Managing service continuity


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Focus Reports……Contract Variations


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Justifying your Comms Budget


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Waste Partnerships

  • Nationally, all partnerships have been ‘mapped’ and assessed to understand their status and support needs –39 single authorities

  • IESE manage the National Waste Partnership Forum (next meeting 6th December 2010 - London)

  • National Joint Waste Authority and Advanced Partnership (JWAAP) programme

  • IESE are using experience from working with partnerships to develop waste partnership toolkit which will be available through WIN

  • Across the south-east, partnership working has achieved £2 million worth of efficiency savings to date which will reach £4 million by 2013


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Partnerships work in England

In development

  • RE3 (Bracknell, Reading and Wokingham) - Disposal

  • Gloucestershire – Joint Collection Contracts

  • Dorset – Super DSO

  • Hampshire – two clusters of councils procuring waste collection contracts

    Delivered

  • Vale of White Horse & South Oxfordshire = £300,000 pa savings

  • East Kent – Dover and Shepway procuring a single waste collection contract


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IESE Transformation Pyramid


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Barriers to progress

  • •Resourcing: primarily dedicated staff, training and development for existing staff

  • •Sovereignty and political will: motivations of Members, job protection at Officer level

  • •Differences in services, systems and contracts: preferences, commitment, budgets

  • •Governance: lack of power, lack of accountability, fragility of arrangements

  • •Member and Officer commitment: lack of complete engagement of Members and high level Officers, lack of embedded corporate culture

  • Political uncertainty: changes in leadership and priorities

  • •Partnership direction and planning: relationship difficulties, a lack of effective communications, changing nature of the partnership, lack of ambition, lack of suitable monitoring criteria

  • •Knowledge and awareness: technical issues, potential savings possible, potential of partnership

  • •Trust: mainly 2 tier partnerships or historical issues affecting progress


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Key Lessons

  • Governance arrangements are important, but not necessarily the most critical factor in the success of a partnership

  • –trust, shared mission and clear commitment at all levels are more important than the vehicle by which these are delivered.

  • Dedicated partnership staff and resources enhance the ability of most partnerships to deliver their stated objectives.

  • •There is significant further potential to deliver efficiency savings and better services through joint procurement, particularly in relation to collection services at a WCA level and this can be facilitated by partnerships.

  • •Most partnerships are able to estimate the potential for efficiency savings, but very few are able to turn this into concrete numbers at the moment.

  • There is no „one size fits all‟ approach to partnership working but there is good practice which can be shared across the partnerships and a common skills basis for successfully building partnerships

  • •Know your baseline, be aware of „true‟ perceptions and limiting factors, develop your options and prepare the business case


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More Solutions on WIN

  • A range of procurement Frameworks on www.win.org.uk

  • Partnership Route map

  • A new service “Ask WIN” to be launched soon

  • WINning Ideas – are a collection of great ideas that really can help you improve your waste services and save you money.

  • WIN’s guide to saving money in waste & recycling services

  • WIN Documents Service


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Please visit www.win.org.uk

Thank you for your Time


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