The Scholar and Evanston

1. KEN WATERBURY The Scholar and Evanston Jill Gunter Parts of England Brad Lauman France, Italy, Spain, Belgium, French speaking Africa, Central America, parts of the US (Midwest and Southern states) Department Manager Jorge Aguilar Erin Peed Portugal, Mexico, the Caribbean, South America, parts of the US (East Coast) Renee Stephenson Scotland, parts of England, Wales, English speaking Africa, parts of the US (Midwest, Southwest, West Coast) Temporary Coordinator Middle East, Quebec province of Canada, parts of US (New England states) SANDRA URBAN Haruka Wada Ireland, Norway, Sweden, Denmark, Iceland, The Netherlands, Germany, Austria, Switzerland, Hungary, Russia, Australia, New Zealand, Canada, except Quebec Temporary Coordinator Asia

2. Scholarship Program Objectives • To promote international goodwill and understanding • To promote Rotary’s ideal of Service Above Self • To develop humanitarian leaders • To impact all areas of the world through a balanced geographical distribution of scholars • To foster a lifelong association between Rotary and its scholars

3. Scholar ResponsibilitiesBEFORE Prepare pre-departure documents • Admission Letter • Language Exam Results • Insurance Certificate • Valid Passport and Visa if applicable) • Travel Option Form • Electronic Funds Transfer Form

4. Scholar ResponsibilitiesBEFORE • Give pre-departure speech to sponsor district • Research home and host country • Host Counselor Contact • Finalize Housing arrangements • Keep TRF staff informed of contact info • Learn about other Foundation Programs • Alumni Contact

5. Scholar ResponsibilitiesBEFORE Suggestions on things to take with: • Scholarship Handbook • Rotary Scholar Business cards • Local Club banners • Pictures, postcards, maps from home • Souvenirs and gifts • Photocopies of your passport • Special food

6. Nuts and Bolts Length of Award • Academic-Year Award • US$25,000* * or its equivalent in host country currency

7. Where in the world are you studying? At what institution are you studying? Will you require language training? How much is food and housing? Nuts and Bolts cont.Scholarship Finances Things to Consider • *The U.S. Dollar amount for ALL Rotary Scholarship does not change

8. Nuts and Bolts cont.Disbursement of Payments • Travel – The Rotary Foundation will use your award to purchase a round-trip flight from RITS under travel option 1 or 2. • Language School costs – varies depending on study country , may include: • Tuition Fees and/or Homestay paid by Foundation if partnership with language school exists • If no partnership exists, funds are paid to scholars directly • Scholar Funds – Funds not used for directly billed expenses are paid to scholar or host counselor * NOTE: The Rotary Foundation will NOT make direct tuition or housing payments to universities. Scholars are responsible for paying any upfront expenses.

9. Nuts and Bolts cont. What Does My Scholarship Cover? Related Questions Will Rotary pay for my insurance? What if my tuition alone exceeds my award ceiling? What if I don’t use the full award? Other scholarship related expenses? Funds are to be used to defray costs associated with round-trip transportation, one month of intensive language training (if assigned by the Foundation), tuition, room and board and educational supplies.

10. Nuts and Bolts cont.Disbursement of Payments First payments are sent in care of your Rotarian Host Counselor or to your bank account in your host country. Some scholars may receive payment in their home country prior to departure. Second payments (if applicable) are sent directly to your bank account in your host country. NO FUNDS WILL BE DISBURSED UNTIL ALL PRE-DEPARTURE DOCUMENTS ARE RECEIVED • Academic Year Scholars – 2 payments

11. Scholarship ResponsibilitiesDURING • Represent Rotary and your culture • Stay in touch with TRF and sponsor district • Carry out presentations within your host district to Rotary and non-Rotary audiences • Academic-Year – 10 to 15 * A minimum of 3 presentations must be completed and 3 future presentations arranged before submission of the First Report. * 2nd scholarship payments will not be issued without a completed presentation form.

12. Scholarship Responsibilities cont.DURING • Write First Report – due 2 months after the beginning of academic year: • Must include presentation form, confirmation of costs form and tuition receipts • Write Final Report – due 1 month before completion of your scholarship

13. Scholarship ResponsibilitiesAFTER • Speeches to Sponsor District – at least 8 during the first year upon return home • Complete final reports • Continue to serve and get involved: • Rotaract • Volunteering • Reconnections

14. Sexual Harassment & Inappropriate Behavior • Definitions • Examples • The Rotary Foundation’s Position • Ways to Take Action

15. Sexual Harassment & Inappropriate Behavior Sexual Harassment: Physical actions or verbal remarks of a sexual nature that cause someone else to feel uncomfortable, often times with the intent to exert power over someone else. Inappropriate Behavior: Activity that is not generally accepted as civil and respectful based on the situation or people present. “Male machismo is a natural way of life in this country. You need to just accept it and move on.” -- FALSE!

16. Sexual Harassment & Inappropriate Behavior Sexual Harassment: Unwanted touching, offensive or suggestive remarks or gestures with sexual overtones. Inappropriate Behavior: Abuse of alcohol and drugs, endangering safety of oneself and others, violating the law, jokes in poor taste, discrimination, disparaging someone due to their religious or political beliefs.. “You might lose your scholarship if you start making accusations about someone’s behavior.” -- FALSE!

17. TRF’s Statement for the Prevention of Sexual Harassment in TRF Programs TRF HAS A ZERO-TOLERANCE POLICY AGAINST ABUSE AND HARASSMENT. “I am your only way to get home from the event, so you have to ride alone with me.” -- FALSE!

18. TRF’s Statement for the Prevention of Sexual Harassment in TRF Programs • Independent and thorough investigation • Alleged persons temporarily removed • Law enforcement informed • Recurring complaints, even without conviction or admission of guilt, still results in ban on participation “If you complain, you will tarnish her reputation in the community. You should do nothing about it.” -- FALSE!

19. Request assistance from Rotarian counselor, club. Inform law enforcement authorities immediately. Report incident to Scholarships Coordinator, World Peace Fellowship Specialist at TRF. Seek support from university student services. Ways to Take Action “This cannot be handled while at the same time protecting my anonymity, so I should not voice any concerns.” -- FALSE!

20. A Challenge from Headquarters • How will you better the lives of others with your scholarship opportunity? • How will you live up to Rotary’s motto, Service Above Self? • Express gratitude to the people who have made your experience possible. • Live up to the amazing privilege you have been given

21. Conclusion • Be organized – make a plan, stick to it! • Be prepared – know your Handbook, know your deadlines! • Be flexible – this experience is what you make it! • REMEMBER, you are an AMBASSADORIAL Scholar!