Revisions to the NR Form and Redacting Information Webinar

1. Revisions to the NR Formand Redacting Information Webinar National Park Service U.S. Department of the Interior Phone: Toll free: +1 (877) 521-0341 Participant code: 2880683 Problems with audio or visuals: call Rustin Quaide in our office to let us know: 202-354-2224 Materials available at:http://www.nps.gov/history/nr/publications/guidance/webinar_nrformrevisions/index.htm Presenters: Jeff Joeckel, Erika Seibert, Lisa Deline

2. Revisions to the NR Formand Redacting Information Webinar National Park Service U.S. Department of the Interior This webinar will be recorded and should be available tomorrow through Microsoft LiveMeeting’s website. Materials also available at:http://www.nps.gov/history/nr/publications/guidance/webinar_nrformrevisions/index.htm Presenters: Jeff Joeckel, Erika Seibert, Lisa Deline

3. Revisions to the Form National Park Service U.S. Department of the Interior • Major Changes: • Section 10 Geographic Data • To allow for lat/long coordinates • Property Owner Information deleted • To protect Personally Identifiable Information • Smaller Changes • Simplified overall formatting • Section pages on bottom • Deleted some fields

4. Formatting Adjustments National Park Service U.S. Department of the Interior • All text in Times New Roman 12 point font • Bigger checkboxes • Reduced number of columns, boxes, tables, etc. • Section and page numbers on the bottom. • It looks a little clunky and contains more pages, but it “should” be easier to fill in • The form doesn’t need continuation sheets, but continuation sheets are still acceptable. If you like them, use them.

5. Changes by section Sections 1 & 2: National Park Service U.S. Department of the Interior • Moved MPS name to section 1 • Deleted state, code, county code, and zip code fields • Erika will talk about the Not for Publication boxes later

6. Section 3: National Park Service U.S. Department of the Interior • Added a line for Applicable Criteria on page 1 • This same information is required in section 8

7. Section 7: National Park Service U.S. Department of the Interior • Replaced 4 materials (foundation, walls, roof, and other to just: Principal exterior material • Modified the instructions for the summary paragraph

8. Section 8: National Park Service U.S. Department of the Interior • Modified Summary Paragraph instructions to include period of significance and criteria considerations • Deleted “Developmental history/additional information” section

9. Section 10: National Park Service U.S. Department of the Interior • Now allow the option of either UTM OR Lat/long coordinates • Added areas for datum for both UTM and lat/long

10. Photograph Section: National Park Service U.S. Department of the Interior • Changed instructions for photographs a bit • Labeled the photo log area

11. Owner Information National Park Service U.S. Department of the Interior • In accordance with OMB’s initiative to minimize Personally Identifiable Information, we have eliminated this section.

12. Feedback: National Park Service U.S. Department of the Interior • We would like your feedback on the form • It should be “live” in about 2 months • Everything you have “in the pipeline” is fine on the current form • If you have problems getting the form to work please contact me – jeff_joeckel@nps.gov 202-354-2225

13. “Not for Publication” National Park Service U.S. Department of the Interior • Under “2. Location” there is a box that says, “Not for Publication”. • Section 304: the Secretary can withhold information about the character, location, or ownership, of a property if disclosure may: 1) cause an invasion of privacy, 2) risk harm to the resource 3) impede the use of a traditional religious site by practitioners.

14. How do we use 304? National Park Service U.S. Department of the Interior • Generally used for archeological properties • Protects properties from looting • Can also use ARPA

15. What information should be withheld ? National Park Service U.S. Department of the Interior • Often locational information: maps, photos, text • Clearly mark anything that should be withheld at the beginning of the nomination process • Release what can be released

16. Examples of Redaction National Park Service U.S. Department of the Interior • This is what we are currently doing.

17. Examples of Redaction National Park Service U.S. Department of the Interior • This is something that will be accepted. • Other options include two versions of the file, marking each map. • Just so long as what needs to be redacted is clear

18. Photograph guidelines and privacy National Park Service U.S. Department of the Interior • We are posting all of the photographs we get online. • If the owner doesn’t want a photograph online please evaluate if it should be submitted.

19. Photograph guidelines and privacy National Park Service U.S. Department of the Interior • Do interior shots showing items that can be stolen add to the justification?

20. Photograph guidelines and privacy National Park Service U.S. Department of the Interior • Do all photographs need to be submitted?

21. Photograph guidelines and privacy National Park Service U.S. Department of the Interior Remember: What has been seen cannot be unseen!