Sms based poll monitoring system developed by it team eci
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SMS based Poll Monitoring System Developed by IT Team ECI. Election Commission of India. Objective :. Computerized tracking of the election process with the critically important objective of being able to take timely action in real time.

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SMS based Poll Monitoring System Developed by IT Team ECI

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SMS based PollMonitoring SystemDeveloped byIT TeamECI

Election Commission of India


Objective :

  • Computerized tracking of the election process with the critically important objective of being able to take timely action in real time.

  • It is an ‘Event based management system’ – from the time of dispatch till the time of deposition of election material after return of parties.

  • Polling parties are distributed in remote locations, so the challenge is to get the information timely

  • Events can be of predetermined nature ( eg. Polling party dispatched, arrived etc.) or of non-predetermined nature (eg. Incidents of violence). Both types of events need to trigger action on getting recorded into the system.


Why sms ?

  • SMS is a very easy and convenient technology that can be used for a wide range of applications. Although it has the widest reach of all the mobile technologies today.

  • Incorporates Time delay option, i.e. the recipients phone being busy does not matter to the sender of SMSs.

  • Automatic

    • Automatic sending of SMSs to the persons who are not reporting within scheduled / expected time limits.

    • Automatic sending of SMSs to police stations, magistrates etc. on receipt of reports of events like violence etc. from polling booths, sector officers etc.


Information from the polling stations Pre poll-

  • Safe arrival of polling party at polling station.

  • Mock poll conducted.


Information from the polling stations During poll-

  • Poll started.

  • 9 am Report (Male,Female,Others)count.

  • 11 am Report (Male,Female,Others)count.

  • 1 pm Report (Male,Female,Others)count.

  • 3 pm Report (Male,Female,Others)count.

  • 5 pm Report (Male,Female,Others)count.

  • Voters in queue at the closure of poll.

    Exception reports-

  • Poll Interrupted due to EVM Non-Functioning.

  • Poll interruption due to Law & Order problem.

  • Poll interruption due to other Problem.

  • Problem resolved


Information from the polling stations After poll-

  • Final voter turnout.

  • Safe arrival of polling party at Record Room.


Process of SMS Gateway

SMS Gateway Services from NIC makes it easy to stay connected with all mobile service operators. We have a wide range of mobile communication solutions including Web SMS and SMS API Interfaces. The SMS Gateway should be reliable, fast, cost effective and covers almost all operators in the India.


Process of SMS based monitoring system

  • Step 1:- Mobile Registration.

    • RO (Returning officer)

    • ARO (Assistant Returning officer)

    • SO (Sector officer)

    • PO (Presiding officer)

  • Step 2:- Send Events & Time based reports.

    • Reports by Presiding Officer/Polling Officer

    • Reports by RO/ARO/SO

      (if PO does not carry mobile phone with them or Mobile Phone of PO, for some reasons beyond control, fails to send SMS)


  • Roles

    • Chief electoral officer

      • Can monitor the whole sms poll monitoring system online.

      • Can edit details of any polling station online if PO is getting any problem in sending sms.

  • Returning officer

    • Mobile registration through SMS or if getting any problem with sending sms, CEO can do it online on behalf of RO.

    • Will get an sms if there exist any problem in any polling station.

  • Assistant returning officer

    • Mobile registration through SMS or if getting any problem with sending sms, CEO can do it online on behalf of RO.

    • Will get an sms if there exist any problem in any polling station.


  • Roles

    • Sector officer

      • Mobile registration through SMS or if getting any problem with sms, CEO can do it online on behalf of RO.

      • Can send sms on behalf of any polling station if PO is getting any problem in sending sms.

  • Presiding officer

    • Mobile registration through SMS or if getting any problem with sms, CEO can do it online on behalf of RO.

    • Send Event and Information bases reports through SMS.


  • SMS format-

    • SMS is designed in such a format that the message received by the system(sms gateway) through the sender(RO/ARO/SO/PO) could be automatically interpreted and updated into the database .

    • Keyword –’poll’ - All sms format will start with this keyword.

      -

      Example:- poll <space> other part of the message.


    Message to be sent on

    9229333821– This is the virtual destination number that we have purchased from NIC to receive messages from all over India.


    SMS format- Mobile registration


    SMS format- Mobile registration


    Reports by Presiding Officer/Polling Officer


    Reports by Presiding Officer/Polling Officer


    Reports by Presiding Officer/Polling Officer


    Reports by Presiding Officer/Polling Officer


    Reports by Presiding Officer/Polling Officer


    Reports by Presiding Officer/Polling Officer


    Reports by Presiding Officer/Polling Officer


    Reports by Presiding Officer/Polling Officer


    If PO failed to send sms?

    Then

    Returning Officer/Assistant Returning Officer/Sector Officer can send SMS on behalf of that PO


    Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer


    Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer


    Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer


    SMS based Poll monitoring Website

    If SMS is not working then there will be provision for reporting the poll information through the website


    This is login window to fill your User Name and Password given by ECI for login authentication and after that you can see various types of poll day reports. At right now.Login level: CEO


    Mobile registration: Precidingofficer


    Mobile registration: Returning officer


    In this report section user can easily see poll day report of the polling station.


    Report to see details:-- Mobile registration-- Safe arrival of polling party


    This report section show the poll day reports(current) same as poll day report.


    Poll interruption and problem resolved report


    Exception Report:Polling stations reported through smsPolling stations not reported through sms


    CEO can modify particular record of the polling station if in case SMS Gateway is not working.


    voter turnout report of the particular polling station on the basis of Final Voter Information captured


    Poll Progress Chart is calculated based on hourly Event based Report.


    In this section we can register Returning Officer mobile number manually as well as correction and IF you want to register another mobile number click on register link in the Status column. It will appear new pop up window shown in fig 4.1A


    In this pop up window put your mobile number which you want and click submit button then given mobile number will registered successfully. And if you want to modify existing mobile number just click edit link button on the Action column and you can easily modify your existing mobile number.


    In this section you can create your sector officer name in the particular assembly constituency .Sector Officer created by DEO. For creating sector officer click on Add New Sector button and enter the unique sector number and sector officer name and then save it.


    In the Form section we can map sector to the Polling station.Left side grid is display the mapped polling station with sector officer and right side grid is shown as unmapped grid which is free for mapping. If you want to map sector to polling station just choose polling station from the unmapped polling station and click map button


    In this section we can create the authentication code and set the authentication permission. This authentication permission handle by DEO. Each authentication number unique for each and every assembly constituency.If you create your authentication number and set the permission is “YES” then you do not change this number frequently.This authentication number is a random number just click on the text box and it will appear automatically.


    Training to Presiding officer

    • How to send SMS.

    • About the keyword ’poll’.

    • About the different types of SMS formats.

    • When to send SMS (each SMS has to be send on certain event or time).

    • Where to send SMS (each SMS has to be send on a particular no. given by ECI of CEO office)

    • What to do if getting problem in sending SMS.

    • Importance of sending SMS accurately and timely.


    Thanks


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