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Exchange Migrations using E-Mail Archiving as an Enabler. David Trevallion Messaging Team Lead Capita Group PLC. Agenda. Quick Introduction Archive Solutions – What’s Out there Business Goals The Problem we had What we used Compliance Questions ?. Introduction. Who am I ?

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Exchange migrations using e mail archiving as an enabler

Exchange Migrations using E-Mail Archiving as an Enabler

David Trevallion

Messaging Team Lead

Capita Group PLC


Agenda
Agenda

  • Quick Introduction

  • Archive Solutions – What’s Out there

  • Business Goals

  • The Problem we had

  • What we used

  • Compliance

  • Questions?


Introduction
Introduction

  • Who am I ?

    • David Trevallion

    • In the IT Industry for 14 years

    • Exchange since 5.0

    • Archiving since 2000

    • With Capita since 2003

  • Session Aims

    • Using Archiving to remove some of the pain with migrations

    • Using Archiving to control mailbox sizes

    • Using Archiving as part of an email compliance solution

    • Present based mainly on our experiences at Capita


Archive solutions
Archive Solutions

  • What’s out there

    • Lots to choose from

    • Define your requirements

    • Look to the market

  • What did we use?

    • Looked at 8 products in total

    • Zantaz - Exchange Archive Solution for Exchange

    • May not be what you need but session aims should be achievable with them all


Business goals
Business Goals

  • Key Driver – Compliance

    • No evidential chains

    • Mail not being removed from mailboxes in line with contractual / regulatory requirements

    • Different compliance around the various Capita Businesses

    • Not everyone needs compliance

  • Reduce Operational Costs

  • Allow users to retain older messages with out having lots of “Expensive Exchange Storage”

  • Simple and Easy to use for users

  • Enforce the removal of aged messages inline with company policy


Our problem

Slow & Over Utilised WAN Links

27,000 Users

23 Sites

30 Servers

MinimalUserImpact

Large Mailbox and Public Folder Stores

Mailbox moves over WAN Slow

Aggressive Consolidation Timescales

Slow Backup & Restores

Our Problem


What we used zantaz eas

User clicks

on shortcut

Item returned

Compressed by 50%

Access Server

Index

Database

Search

Catalogue

DocumentStore

What we Used – Zantaz EAS

Email/File/SharePoint Servers & Personal Archives

Outlook/OWA

& Windows Clients

  • Easy to scale

    • IIS Web FarmsParent / Child Archive Servers

  • Low impact on network

    • Compression

  • Fast archive rates

    • Multi threaded

  • Secure Access

    • Respects MAPI Permissions

    • User does not access Document Store

IIS acts as a proxy between users and the archive.

Retrieval does NOT involve the EAS Archive Engine!


Demo time
Demo Time

  • Move Standard Mailbox

  • Enrol Mailbox into EAS

  • Archive Mailbox

  • Test Retrieval & Search

  • Move Mailbox

  • Look at Document Store

  • Compare Mailbox Sizes

  • Compare Move Times

  • Public Folders


Compliance
Compliance

  • Compliance Journaling

    • Transparent copy of every message sent and received

    • Users can not change journal message

    • Tamper Proof Evidential Storage (EMC / IBM etc)

    • Envelope Journaling – Why ?

  • Exchange 2003 Journaling

    • Store Level Only

    • Not Very Flexible if not all users need to be compliant

    • Have to enable Envelope Journaling (Exejcfg.exe)

    • Exchange 2003 Envelope Journaling Demo

  • Exchange 2007 Journaling

    • Runs at Hub Transport level (all messages go via HT)

    • Very granular, individual user, groups, everyone etc

    • Exchange 2007 Envelope Journaling Demo


Q & A

Come and visit the MMMUG stand if you have any questions or contact me via the MMMUG Website


Closing
Closing….

Microsoft Messaging & Mobility User Group

MMMUG – www.mmmug.co.uk

Thanks to…

  • Essential Computingwww.essential.co.uk

  • Autonomy Zantazwww.zantaz.com

  • Capitawww.capita.co.uk


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