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2. Agenda. The TeamWilliam D. Boyce New-Unit Organizer AwardUnit Organization Resources 12 Steps to Organizing a New Unit Frequently Asked QuestionsNew-Unit Registration FormMinimum Membership Requirements. 3. The Team. The District ExecutiveThe district executive helps make the sale to the
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1. Growing the District Great Sauk Trails Council
Boy Scouts of America
2. 2 Agenda The Team
William D. Boyce New-Unit Organizer Award
Unit Organization Resources
12 Steps to Organizing a New Unit
Frequently Asked Questions
New-Unit Registration Form
Minimum Membership Requirements
3. 3 The Team The District Executive
The district executive helps make the sale to the head of the prospective organization.
Once the organization agrees to appoint an organizing committee, the new-unit organizer assumes responsibility.
The district executive continues working with chartered organizations in the early stages of unit organization.
The New-Unit Organizer
Organizing units is a function of the district membership committee., including the assignment of a new-unit organizer to every new group.
There is no limit to the number of new-unit organizers in a district.
Each new unit should have an assigned organizer. The Trainer
Making sure that new unit leaders are prepared for the tasks ahead is the responsibility of a trainer.
The trainer works with leaders to ensure that they receive Fast Start training and helps them register for position specific and supplemental training.
The Unit Commissioner
The unit commissioner is assigned by the district commissioner and remains with the unit even after it is operational.
The unit commissioner provides support and guidance for the leaders, and nurtures and serves the new unit as it develops.
The unit commissioner can also help out the district by volunteering to be a new-unit organizer.
4. 4 William D. Boyce New-Unit Organizer Award Description
The William D. Boyce New-Unit Organizer Award is presented to recognize volunteers who organize one or more traditional Scouting units.
The award may be worn on the adult uniform.
The award is a square knot placed over the three colors representing the three phases of our program—Cub Scouting, Boy Scouting, and Venturing.
A volunteer can earn the knot by organizing one traditional unit, and a program device can be earned for up to three additional units organized.
5. 5 Unit Organization Resources Following is a partial list of resources available to be used in the organization process. Your district executive can tell you how to secure these items and others that may be helpful in organizing your new unit.
Bin Resources Items
New-Unit Application (On national web site)
Cub Scout Pack Organization Kit
Cub Scout New Leader Kit
Selecting Quality Leaders Pamphlet
Venturing Sales Kit
Venturing Resources for Religious Organizations
6. 6 Unit Organization Resources National Supply Resources
New Unit Organization Process
CS Leader Fast Start Training Video
CS Orientation
CS and BS Fast Start Training DVD
BS Fast Start Orientation Video
Varsity Scout Leader Fast Start Video
Selling Venturing
Briefing the Organizing Committee
New Crew Fast Start
YPT for Adult Leaders
YPT for BS and CS Training Module
YPT for Adult Venturing Leaders
7. 7 12 Steps to Organizing a Unit. 1. Identify the prospect.
2. Approach the prospect.
3. Make the sales call.
4. The organization adopts the program.
5. The organizing committee meets.
6. Help the organizing select and recruit unit leaders.
7. Help train the leaders.
8. Help the unit plan and organize programs.
9. Recruit youth and provide parent orientation.
10. Complete the paperwork.
11. Attend the first meeting.
12. Present the charter.
8. 8 Step 1 – Identify the Prospect Determine the Youth Market
Underserved areas
Locations of schools and other youth programs
New religious institutions being organized
Research Potential Charter Organizations
Size of organization
Mission of organization
Current Scouters that are members of organization
9. 9 Step 2 – Approach the Prospect Ask fact finding questions and LISTEN
What is your organization doing in the community?
What roadblocks keep your organization from achieving those objectives?
What are your organizations biggest needs?
What is your organizations goals?
What programs do you offer?
Where could you use the most help?
10. 10 Step 3 – The Sales Call Selling the benefits of Scouting to a potential charter partner
3.1 - Making the Sale
3.2 - Closing the Sale
3.3 - Handling Objections
3.4 - Review Responsibilities
11. 11 Step 3.1 – Making the Sale Address organizations goals, needs, and priorities.
How can Scouting help the organization address these?
Needs of the neighborhood
Purpose of Scouting
Benefits of Scouting
The programs of Scouting
Support
Council
Camps
Insurance
Next Steps
12. 12 Step 3.2 – Closing the Sale Use carefully worded questions to close the sale to get the prospect to say “Yes”
Do you feel Scouting would be an answer to some of your goals?
Would you lend your personal support to using Scouting as part of your youth program?
Would you be willing to ask 3 or 4 people to serve on an organizing committee
13. 13 Step 3.3 – Handling Objections In advance, develop a list of potential questions and answers.
An objections is not a “No”,it’s only a “I’m not ready to say “Yes”.
Listen for additional needs of organization.
Ask open ended questions. Why?
If you don’t know answer, say you will get back with them, and get them an answer within 24 hrs.
14. 14 Step 3.4 – Review Responsibilities Charter Partner
Leadership
Meeting Place
Adopt Scouting program as part of its youth service program.
Encourage participation in council/district events/activities Boy Scouts
Adult leader training
Insurance
Program support
Camping facilities and programs
Jr. Leader Training
National resources
15. 15 Step 4 – Organization Adopts Program Appoint a Chartered Organization Representative
Appoint Organizing Committee
16. 16 Step 5 – Organizing Committee Meets Understands aims and methods of Scouting
Knows steps to organizing unit.
Familiar with program planning.
Understand process for selecting unit leaders.
Aware of training opportunities.
Familiar with BSA literature and material support for leaders
17. 17 Step 6 – Recruit Quality Leaders Brainstorm – Make a list of all people that would make good leaders.
Present list to organization for approval.
Select people to makethe ask.
Make personal ask
18. 18 Step 7 - Plan & Organize Program Annual Program Plan with Budget
Scouting Resources
The Packs First Three Months
Welcome New Den Leader
Program helps
Program for First Three Months of Den Meetings
New Tiger Den Leader
New Cub Master
New Den Leader
New Pack Committee Member
New Webelos Den Leader
Venturing Highlights
Venturing Fast Start
Recruiting Ventures
Ideal Year of Scouting
Outdoor Program
19. 19 Step 8 – Train Leaders New Leader Essentials
Leader Specific Training
Cubmaster/Scoutmaster/Advisor)
Committee
Den Leader (Tiger/Wolf-Bear/Webelos)
Supplemental
Roundtable
University of Scouting
Outdoor Leader Training
Wood Badge
Powder Horn
20. 20 Step 9 - Recruit Recruit Youth and Other Parents
Cub Scout Pack School Night Roundups
Troop / Crew Open Houses
Youth Recruiting Youth
Organization Recruiting It’s Own Membership
21. 21
22. 22 Step 10 – Complete Paperwork New Unit Application
Adult Application
Youth Applications
23. 23 Step 11 – First Unit Meeting Unit Commissioner Should be Present
24. 24 Step 12 – Follow-up Charter Presentation by Unit Commissioner
25. 25 Frequently Asked Questions
26. 26 Q. Is a uniform required? The uniform is one of Scouting’s methods for promoting group unity. While not mandatory, the wearing of the proper uniform is highly encouraged as a means of providing youth members with a sense of belonging.
27. 27 Q. If my organization starts a Scouting program,how much ownership and flexibility will I have in theprogram? Since 1910 the Boy Scouts of America has partnered with religious and community organizations in a unique arrangement.
The local council of the Boy Scout organization provides:
Proven and tested program suggestions for young people
Professional consulting and organization services to assist the religious organization
Camping property available for all affiliated groups
General liability insurance and low-cost accident insurance
Your organization maintains ownership of the following:
Approval and selection of the adult leadership
Providing the meeting place
Determining how the program will be administered to meet your organization’s specific aims and purposes
28. 28 Q. What are the advantages of combining my organization’s youth program with Scouting? The Scouting program provides program ideas and resources that will enhance your existing group’s program. It provides your adults with program materials and training.
An enhanced youth-group program can help retain youth and attract new youth and their families to your organization.
You can weave your specific values or expectations in with the fun activities of Scouting.
• Working with the Boy Scouts of America, you will discover a wealth of resources: other youth groups in your area, successful fund-raisers, access to camping and retreat properties, leadership training for your adult and youth leaders, literature, and program resources.
29. 29 Q. How much does it cost to organize a Scout unit? A $20 annual charter fee (provides general liability insurance coverage to all registered members, leaders, and your religious organization)
A $15 annual fee per adult leader
A $15 annual fee per youth
A $1 annual insurance fee per person.
30. 30 Q. Where will we find the leadership? Scouting provides an adult survey form that can be used to survey members of your organization. This will help you identify adult volunteers who can serve as leaders, committee members, and program consultants, as well as helpers with transportation, chaperoning, counseling, and planning. In addition, volunteer and professional representatives can assistyou in a process of prospecting andrecruitment that can help identify leadership.
31. 31 Q. Will Scouting compete with my youth group? The Scouting program is designed to complement and enhance your existing group. You choose the elements of Scouting that best complement your program. It is designed to be flexible and fit within the framework you have created. If you don’t have a youth group, it creates a framework to build on.
32. 32 Q. How does Scouting support our youth outreachprograms and reach more youth? Scouting will provide numerous resources to your organization, including access to camp facilities and leader training programs. Scouting will help you reach families and youth in your community. Your club maintains control of the program, instilling the beliefs and values of your organization.
33. Questions!