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District Council Voting Report. Regarding Business from Nov 2013 District Council meeting Prepared by District Governor Keith Lee, 2014-02-20. Outline. Motions Voting Report Followup. motions. Motions. Approval of the Audit Committee report for 2012-13

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district council voting report

District Council Voting Report

Regarding Business from Nov 2013 District Council meeting

Prepared by District Governor Keith Lee, 2014-02-20

outline
Outline
  • Motions
  • Voting Report
  • Followup
motions1
Motions
  • Approval of the Audit Committee report for 2012-13
  • Approval of the District Budget for 2013-14
  • Approval of the Alignment of a Toastmasters Club in Division A
quorum district administrative bylaws article x c
Quorum – District Administrative Bylaws Article X (c)
  • One-third of the club presidents and vice presidents education from member clubs in the district, or proxies as authorized by subparagraph (d) hereof, shall constitute a quorum for all district council meetings.
  • In the event that any business is transacted at any district council meeting at which a quorum is not present, the action shall be deemed as valid as if a quorum were present if it thereafter is expressly approved in writing, personally, by mail, fax, e-mail, electronic transmission or other reasonable means, by the affirmative vote of a majority of the member clubs in the district on the basis of two (2) votes per club.
quorum calculation
Quorum Calculation
  • Base # clubs 271 (July 2013)
  • Current # clubs 275 (Feb 2014)
  • Quorum would require AT LEAST 276 affirmative votes
key dates
Key Dates
  • 2013-11-02 District Council Meeting
  • 2013-12-12 “We Need Your Vote” (rd 1)
  • 2014-01-16 “You are a Member” (rd 2)
  • 2014-02-07 Collector Closed
  • 2014-02-20 Voter Report Prepared – lack of quorum discovered
voting report1
Voting Report
  • 267 survey entries
  • 16 “spoiled” ballots – voter not a CPRES/VPE or not eligible to vote
  • 251 eligible survey entries, totaling 261 votes
  • District Officers who were also Club President or VPE counted for multiple votes
    • 220 Club Votes
    • 31 District Leader Votes
    • 10 Club + District Leader Entries = 20 votes
  • The most important votes were CLUB votes!
followup1
Followup
  • As we do not yet have sufficient votes to meet quorum, the motions cannot be considered passed (yet)
  • Need more clubs to vote before quorum can be reached
  • Clubs that have not yet voted will be contacted to register a vote.
lessons learned
Lessons Learned?
  • Committee should have been created to monitor the voting and tally results in timely manner
  • Follow-up with Division and Area Governors regarding Club Participation in voting could have been improved
  • Participation in District Council could have been reinforced during Club Officer Training, particularly for CPRES and CVPE
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