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Introducing [email protected] Digital Academic Supervision Hub. Mike Johnson Project Manager. This presentation aims to explain… . What [email protected] is Why we’re doing [email protected] Who is supporting [email protected] How to start using [email protected] Setting up your [email protected] record Creating new entries, subscribing, etc.

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Presentation Transcript
Mike johnson project manager

  • Introducing [email protected]

    DigitalAcademic Supervision Hub

Mike Johnson

Project Manager


This presentation aims to explain
This presentation aims to explain…

  • What [email protected] is

  • Why we’re doing [email protected]

  • Who is supporting [email protected]

  • How to start using [email protected]

    • Setting up your [email protected] record

    • Creating new entries, subscribing, etc.

  • How [email protected] fits into the academic supervision process


D@sh what and why
[email protected] - What and why?

  • [email protected] is for keeping and sharing academic supervision records electronically

  • [email protected] keeps these records out of personal email inboxes

  • [email protected] enables a longitudinal view of supervisory activity

  • [email protected] is private for students but visible to academic staff

  • [email protected] embeds ‘digital literacy’ into the curriculum as required by University strategy


D@sh who and when
[email protected]- Who and when?

  • [email protected] is built with Cardiff University centrally supported systems

  • [email protected] roll-out is supported and evaluated by Mike Johnson

  • [email protected] trialled successfully with the Oman programme and is now used across the School


D@sh where and how
[email protected] - Where and how?

  • Login to Learning Central

  • A [email protected] module appears in module list

  • Select ‘View’


Staff view on entering the digital academic supervision hub
Staff view on entering theDigital Academic Supervision Hub

Search by student’s name where there are large numbers.

Click on the name in the list to enter that student’s [email protected]

Note: The student must have at least opened the [email protected] before staff can add a message. Students yet to do this are listed in the ‘Unstarted Assignments box’


Student view on entering the digital academic supervision hub
Student view on entering the Digital Academic Supervision Hub

Please note the subscription and export options


Students subscribing to d@sh
Students subscribing to [email protected]

  • Students must subscribe to their [email protected] record to receive email alerts of activity by supervisors

  • Select ‘Subscribe’ (above the ‘Add New Entry button)

  • Tick the box and select ‘Submit’



Titles of your entries
Titles of your entries

  • Please use the module code in titles.

    • This helps to identify what the entry is about and distinguish it from the others in the future

    • Titles are included in email notifications




To display your picture
To display your picture

Adding a picture helps to personalise your use of the [email protected] system

Select ‘Settings’ to add, change or remove your profile icon


Tutors please note
Tutors please note…

Upload feedback to the intended student:

  • Interruptions may prevent immediate return of work

  • Navigating back to the student’s [email protected] record is time-consuming

Solution: Each [email protected] record has a unique Web address. Record this for navigation later.


Changes for 2014
Changes for 2014

Students notify staff of new entries to [email protected], including a link to their entry in the email.

  • Supervision records all in one place

  • Out of office replies enable students to take further action

Academic supervisors overwhelmed with email alerts

[email protected] did not forward ‘out of office’ email replies to students


Getting a link to d@sh
Getting a link to [email protected]

Right-click here for the additional menu…

Select here for the link to your [email protected] record


Adding the link to your email
Adding the link to your email

Adding a space at the end of the link should make it ‘live’


Adding the link to your email1
Adding the link to your email

or swap to HTML view if adding a space did not work


Flowchart
Flowchart

Link to PDF http://bit.ly/dashflowchart


Help and support
Help and support

  • Userguide and link to narrated PowerPoint is on front page of the [email protected] module

  • Tuition in person/email/phone

    Mike Johnson

    07443 460036

    [email protected]


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