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Base Case Configuration System RFI Status

Base Case Configuration System RFI Status. Randy Rhodes Planning Tools Subgroup Chair WECC SRWG Meeting July 23, 2009. RFI Activity since Pasadena SRWG Meeting. TO. TO. TO. WECC Member Planners and Area Coordinators. Two Reliability Coordination Offices (Vancouver and Loveland)

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Base Case Configuration System RFI Status

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  1. Base Case Configuration System RFI Status Randy Rhodes Planning Tools Subgroup Chair WECC SRWG Meeting July 23, 2009

  2. RFI Activity since Pasadena SRWG Meeting

  3. TO TO TO WECC Member Planners and Area Coordinators • Two Reliability Coordination Offices (Vancouver and Loveland) • Real-time ICCP data for transmission and generation updated every 10 seconds BA Published Study Cases Per Annual Case Calendar BA BA Model Updates User Alerts, Notifications WECC Planning Staff (SLC) Second (Backup) RCO Primary RCO Model Editing / Updates Case Development Planning Model Export (future) EMS Test EMS Production • Bus-branch model export available for future operational cases Second Host (Backup RCO Location) Model Validation Monthly Builds Primary Host (RCO Location) eTerraSource(Operations Modeling Environment) Base Case Configuration System (Planning Modeling Environment) Model Synch (future) WSM Model Editor Case Builder Power Flow Software • CIM-based export/import available for future integration Base Model Future Projects Intertie Schedules • Network updates are received from WECC member BA’s and TO’s by email and entered manually. • Future automation possible.

  4. Accomplishments • Improved understanding for all parties (especially OC) • More visibility for the RFI • More understanding of WECC processes • Technical editing and legal review process • Project life cycle • More understanding of WECC RCO environment • Hosting option • Relationship with WSM and EMS • A better document • Now at version 10b (Planning_Tools_RFI_v10b.pdf, Planning_Tools_RFI_v10b.docx)

  5. Project Schedule Forecast (current best guess) RFI Response RFI Evaluation RFP Business Case and Cost Projections RFP Specifications RFP Document RFP Bid Process

  6. RFI Vendor Response Schedule

  7. RFI-Related Milestones (after submittals received) * Most dates are guesstimates, based on the schedule of committee meetings over the past year

  8. Evaluation of RFI Responses • Evaluation Team • SRWG Members • Randy Rhodes, David Franklin, Mark Graham, Branden Sudduth • Sara Majok, Mark Mallard, Thong Trinh • Javi Munoz, Sami Abdulsalam, Tito Inga-Rojask, Hayk Zargaryan • TSS Members • Kyle Kohne, others? • Evaluation Process • Read through all responses • Summarize vendor response codes (A – F) for each RFI item • Summarize maturity of the application space itself • Summarize vendors’ position in the market (ref. Gartner’s Magic Quadrant) • Ability to execute • Completeness of vision

  9. Writing an RFP– a first-draft schedule Task Start Finish

  10. Getting RFP Approval – a first-draft schedule

  11. Current Questions • Can this project succeed without a consultant or project manager? • Needs: • Ability to focus constantly on this project • Neutrality with respect to vendors and utilities • Project management skills • 2010 Budget includes some funds. • What is the process for contracting this resource? • Best to start in Oct/Nov 2009 to get sizing estimates complete • Is an RFP required? • WECC can choose alternate procurement methods • Joint iterative workstatement development is possible • What is the critical path? • A budget request for 2011 must be presented at the January 2010 TSS meeting. • A budgetary estimate must be prepared in advance. How? • How can we accelerate the RFP (if required)? • Draft schedule shows presentation of RFP to board in May 2010 • This is a best-case scenario - must navigate committee review/approval dates

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