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ePermits IT Subcommittee Meeting September 6, 2013

ePermits IT Subcommittee Meeting September 6, 2013. Agenda. Introductions Vision IT Subcommittee Mission What needs to be done to accomplish mission Questions and discussion Next Steps Demo of eInspection. Welcoming Remarks and Introductions. ePermits Vision.

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ePermits IT Subcommittee Meeting September 6, 2013

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  1. ePermits IT Subcommittee Meeting September 6, 2013

  2. Agenda • Introductions • Vision • IT Subcommittee • Mission • What needs to be done to accomplish mission • Questions and discussion • Next Steps • Demo of eInspection

  3. Welcoming Remarks and Introductions

  4. ePermits Vision Electronically process all permits in Broward County from initial application submission to final permit issuance using a unified web interface.

  5. Change Management • Culture change is biggest challenge • Policies, Procedures, Statutes and Code • May need to be changed for electronic processing • Technology • Is now available • Needs to be architected and designed ePermits Vision Commitment Change Management Technology Sponsorship Collaboration Policies, Statutes, Code

  6. Governance Model Change Management Policies… Technology

  7. IT Subcommittee GIS Subcommittee Out of Scope

  8. ePermits IT Subcommittee Mission • Define the IT architecture, infrastructure and components required to develop, integrate and support ePermits • Make Recommendations to ePermits Working Group • Respond to inquiries from the ePermits Working Group • Define ongoing support structure

  9. Phase 1a Phase 1 b Phase2

  10. Unified Web ePermit application • Requirements currently being worked on by Building Officials Subcommittee • One online application used by all Cities • Plans uploaded to one repository • City notified when an application submitted

  11. GIS Integrationwith online web application • Applicant enters address (if there is one) • GIS map displayed with address point • Applicant has ability to move point or create a polygon • Link established between GIS point/polygon and ePermit

  12. eSign and Seal Signing and sealing requirements set forth by boards of professional licensing: • Electronic sign and seal: • Free • Requires one page signature document (SHA-1) to be printed , manually signed and sealed by the registered professional(s) • Digital sign and seal (Digital ID): • Third Party • Microsoft Trusted Certificate • Etc.

  13. Electronic Sign and Seal

  14. Digital Sign and Seal

  15. Upload Plans and Docs • As part of the initial application submittal • Submit changes • PDF format • Maximum size 100 MB • Upload one set per discipline (rather than 1 sheet at a time)

  16. Infrastructure • Will need a secured Infrastructure that will handle the number of users and uploading of large plans • Database (Oracle) • Storage • Servers • Network • Security • Scalable

  17. Online Status Board • Applicant can see the status of any of their permits on the ePermits website • City permitting updates ePermits system

  18. Support • Who will applicants call with user type questions? • Who will applicants call when they have technical issues • Can’t upload because of technical issues? • Applicant workstation issues • Disconnects • Takes a long time • Etc.

  19. Questions/Discussion • Does everyone understand why we are here? • Others…

  20. Next Steps • How often should we meet • Proposed monthly • Week prior to ePermits Working Group • Subcommittee membership/commitment • Recommendations for Support Model

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