1 / 10

Committee Management Software- V A Innovation and Research Review System (VAIRRS)

VAIRRS is an enterprise-wide committee management software designed to streamline the research review process in the Department of Veterans Affairs. It provides a centralized platform for managing research committee activities and facilitates efficient communication and decision-making.

mperry
Download Presentation

Committee Management Software- V A Innovation and Research Review System (VAIRRS)

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Committee Management Software- VA Innovation and Research Review System(VAIRRS) Angela Foster, Program Analyst, ORPP&E, ORD Molly Klote, MD, CIP, Director, ORPP&E, ORD August 2019

  2. Introduction • VHA needs an overarching research review and management software (post award software) • ORD made the decision to pursue a commercially available software platform in June 2019 • ORPP&E began efforts to sole-source an enterprise-wide committee management solution • Committee management solution formally branded VA Innovation and Research Review System (VAIRRS)

  3. History • Prior software development • MIRB • RCMS • 31 sites with contracted software platforms • 29 VAMCs relying on affiliate platform • VA Central IRB (CIRB) – MS Access/SQL Server/ SharePoint • Others (paper based, excel, etc…)

  4. Status of Current Platforms • MIRB and other commercial platforms- contracts negotiated and managed locally by site • RCMS – Six month Strategic Technology Alignment Team (STAT) waiver granted in July 2019. Allows for continued use of unsupported systems. https://vaww.ea.oit.va.gov/stat-waivers/

  5. Where are we now? Post contract award Tier 1 VAIRRS package is currently under review by contracting. Tier 2 ATO is already being worked for systems currently under operation Tier 3 Anticipated Aug 2019 Dec 2019 Aug 2020 Dec 2020-2023 *ATO = Authority to Operate

  6. Planned Migration Cycles Planned migration cycles are dependent on contract award • Tier 2 • Sites with no system/paper • Current sites with contracts expiring one year – 18 months post-award • Tier 3 • Sites that use an affiliate committee for research review and approval – will maintain the ability to continue to rely • Current sites with contracts expiring after 18 months post-award • Tier 1 • Sites using MIRB, RCMS, and sites with data transfer to RAMS • Current sites with contracts expiring one year post-award or sooner

  7. Data Migration • ORPP&E is exploring how to export data effectively and efficiently from MIRB, RAMS, and RCMS. • MIRB data is accessible via Export utility or direct access to tables. • ORPP&E will coordinate a community of knowledge to share data migration successes and lessons learned.

  8. Short Term Bridge • Use of the CIRB system available to MIRB and RCMS users and sites with no electronic system • Developed by CIRB staff • Can be cloned for your site • Robust reporting • MS Access front-end/SQL Server/SharePoint • Not 21 CFR 11 compliant – need filing system for FDA regulated studies • If interested, Angela.foster@va.gov (Angie)

  9. Plan B/What If? Scenario • If sole source is NOT approved: • Will issue a Request For Proposals (RFP) • Will delay contracting by 6 months We will have a commercial enterprise solution

  10. Questions? Dr Molly Klote, MD Director, Office of Research Protections, Policy, and Education Office of Research and Development 202-443-5605 (o) Mary.klote@va.gov Angela Foster Program Analyst, Office of Research Protections, Policy, and Education Office of Research and Development 202-443-5822 (o) Angela.foster@va.gov

More Related