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Self-Inspections Made Simple

Self-Inspections Made Simple. Julie Awbrey Katie Rand October 2, 2014. Where Do We Start?. Where Do We Start?. Next week ALL schools and school districts will receive a “Welcome to the 2014-15 School Year” email

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Self-Inspections Made Simple

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  1. Self-Inspections Made Simple Julie Awbrey Katie Rand October 2, 2014

  2. Where Do We Start?

  3. Where Do We Start? Next week ALL schools and school districts will receive a “Welcome to the 2014-15 School Year” email • This email will contain a link to the SRHD School Health and Safety Program website • Click on the link to see the updated website showing you what to do next…

  4. Welcome to the Updated Webpage • Note the 3-step process described in the blue column • Be sure to follow each step before you begin the inspection process

  5. Step 1: Complete Contact Form • Combined with Participation Agreement • Complete each section of the form and include the email addresses • If there is no secondary contact write N/A in this section • Include the name of the Superintendent or Administrator • Contact forms and agreements may be completed today at the annual training

  6. Step 2: Distribute Teacher Checklists • Download the teacher checklists and distribute them to all appropriate staff personnel • These checklists can be a very helpful tool. Please use them!

  7. Step 3: ReviewInspection Schedule Find your school on the list Determine the inspection type Follow the instructions for your inspection type

  8. Full Self-Inspection Process

  9. Self-Inspection Step 1 Review prior inspection reports If you do not have last year’s reinspection report, call the SH&S program Review status of outstanding items previously noted (work orders completed?) You will take previous reports with you during the self-inspection

  10. Self-Inspection Step 2 Download and distribute self-inspection worksheets Begin on School Program’s main page: srhd.org/schoolinspection SHORTCUT

  11. Step 2 Continued Select Self-Inspection Program & School Inspection Schedules

  12. Completing Step 2 Download and distribute SI worksheets Note: also distribute last year’s self-reinspection report for reference purposes.

  13. Self-Inspection Step 3 Complete SI Worksheets and Milk Cooler Information Worksheet Highlights • Format - writable Word document • Allows more space for comments • Requirements in Bold • Priority items only

  14. Worksheets have a New Look Worksheets contained in one document

  15. Completing SI Forms Impacts Billing Include if unsure Be Thorough

  16. IMPORTANT NOTE Reference last year’s self-reinspection report for ongoing items ONLY mark “in compliance” on items if you know that to be accurate

  17. SI – the Year of Accountability SH&S program’s new database allows tracking of items and correction status We will verify correction status during routine inspection next school year Inaccurate self-inspections may jeopardize participation

  18. Example Self-Reinspection Report (from prior school year)

  19. Verifying Inspection Items Verify during visual inspection of classrooms Verify by tripping outlet with GFCI tester

  20. Items in Question If you do not know how to inspect an item, call School Health and Safety program If you cannot verify compliance, mark “out of compliance” and comment that it could not be checked

  21. Playgrounds – Special Instructions There is an obligation to address pending items on the self-inspection report

  22. Playgrounds – SI Worksheet Obligation to review and respond to issues from previous report List pending item numbers and plans for changes or correction

  23. Playgrounds – Example Swing pivots will be corrected in the summer of 2014 and parts have been ordered Entrapment was corrected This will not be corrected until slide is replaced pending bond approval

  24. Playgrounds – How to Document Mark “No” since two items are not corrected List pending item numbers and correction plans

  25. More Updates – Milk Cooler Form Everyone completes the form Temperature reading required if milk is served to staff or students and the school does not have a school lunch program inspected by the SRHD Food Safety Program If cooler out of compliance, adjust then verify with second reading

  26. Completing the Milk Cooler Form If cooler out of compliance, adjust then verify with second reading

  27. Self-Inspection Step 4 Avoid a LATE FEE - return completed self-inspection forms (including Milk Coolerinfo) to SRHD by the deadline Return forms electronically (keeps costs down) Billing will be sent to school or school district when all materials are received and reviewed

  28. In Closing… If you have any questions as you begin the process, please contact: SRHD School Health and Safety Program 324-1560 ext. 4

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