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Financial Accounting (FI). SAP University Alliances Version 1.0 Authors Bret Wagner Stefan Weidner Stephen Tracy. Product SAP ERP 6.0 Global Bike Inc. Level Beginner Focus Cross-functional integration Financial Accounting. Customer and Vendor Accounts.

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Financial Accounting (FI)

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Financial Accounting (FI)

SAP University Alliances

Version 1.0

Authors Bret Wagner

Stefan WeidnerStephen Tracy

Product

SAP ERP 6.0

Global Bike Inc.

Level

Beginner

Focus

Cross-functional integration

Financial Accounting


Customer and Vendor Accounts

  • Customer and Vendor account balances are maintained in FI through fully integrated accounts receivable and accounts payable sub-modules

  • Financial postings for Customers and Vendors are made directly to their respective individual accounts and accompanied by a concurrent automatic posting to the General Ledger


Customer 189

Customer 142

100

300

Accounts Receivable

(General Ledger)

Customer 135

Customer 123

950

400

150

Customer Accounts

  • Accounts Receivable Sub-Module

    • Information with respect to Customers who purchase the enterprise’s goods and services such as sales and payments made

    • Substantive and important integration between Sales and Distribution (SD) and FI

    • Billings in SD generate FI journal entries for sales activity


Vendor 100435

Vendor 100234

Vendor 100621

Vendor 100846

250

200

100

300

Accounts Payable

(General Ledger)

850

Vendor Accounts

  • Accounts Payable Sub-Module

    • Information with respect to Vendors from whom the enterprise purchases goods and services such as purchases and payments made

    • Substantive and important integration between Materials Management (MM) and FI

    • Purchase and goods receipt activities in MM generate FI journal entries


Accountants and Audit Trails

  • Audit trails allow an auditor to begin with an account balance on a financial statement and trace through the accounting records to the transactions that support the account balance

  • Audit trails enable an auditor to trace individual transactions to the effected account balance(s) on a financial statement


SAP Document Principle

  • Each business transaction impacting FI writes data to the SAP database creating a uniquely numbered electronic document

  • The document number can be used to recall the transaction at a later date

  • It contains, for example, such critical and necessary information as:

    • Responsible person

    • Date and time of the transaction

    • Commercial content

  • Once written to the SAP database, a financial document (one impacting the financial position of the company) can not be deleted from the database

  • It can be changed to some degree

  • The SAP document principle provides a solid and important framework for a strong internal control system – a requirement of law for companies that operate in the United States


SAP Document Principle

Period 1

Doc. no.DT Doc.dateCurrencyAmount

1500000013KZ01/05/04 USD 1,800.00 -

1500000014KZ01/06/04 USD 990.00 -

100000012SA01/08/04 USD 750.00 -

1400000342DZ01/14/04 USD 5,250.00 -


SAP FI Module

  • Fully integrated with other SAP modules including, but not limited to:

    • Sales and Distribution (SD)

    • Materials Management (MM)

    • Production Planning and Execution (PP)

    • Managerial Accounting (CO)


Purpose

SAP FI Organizational Objects

Financial Statements

Customer/Vendor Accounts

Audit Trails

Document Principle

Integration

Summary


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