Managing for results in lithuania 1 0 january 2014 brussels belgium
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Managing for Results in Lithuania 1 0 January 2014 Brussels, Belgium. Office of the Government of Lithuania Head of Strategic Planning and Monitoring Unit Egle RIMKUTE. Plan. Strategic Management Context and Framework Planning and monitoring for results Value for Money The way forward.

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Managing for results in lithuania 1 0 january 2014 brussels belgium

Managing for Results inLithuania10 January 2014Brussels, Belgium

Office of the Government of Lithuania

Head of Strategic Planning and Monitoring Unit

Egle RIMKUTE


Managing for results in lithuania 1 0 january 2014 brussels belgium

Plan

  • Strategic Management Context and Framework

  • Planning and monitoring for results

  • Value for Money

  • The way forward


Strategic management context and framework

STRATEGIC MANAGEMENT CONTEXT AND FRAMEWORK


Strategic management development

Strategicmanagement development

  • I phase – introduction of SP, IA

    • 1999 – 2000: institutionalisation of SP across Govt

    • 2002: introduction of impact assessment

  • II phase – consolidation of strategic planning, IA

    • 2003 – 2008: through Strategic planning committee

  • III phase – rethinking efficiency and effectiveness

    • 2009 - 2011:

      • strengthening of Government-wide- approach and leadership

      • introduction of budget negotiations, evaluation, functional reviews, capability reviews


Meeting the crisis

Meeting the crisis


Tools to manage results lt

Tools to manage results - LT

Policy Management

Tools

Capability, function review

Programme evaluation

Monitoring

Effectiveness

Effectiveness

Impact Assessment (EU)

Impact assessment

Strategic planning/ Government Priorities

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

CRISIS


Planning and monitoring for results

PLANNING AND MONITORING FOR RESULTS


Strategic planning system

Strategic planning system

NEW

NEW

NEW

NEW


Managing for results in lithuania 1 0 january 2014 brussels belgium

http://www.facebook.com/Lietuva2030

http://www.lietuva2030.lt/

At least 10 projects implemented

annually through Government priorities

http://www.youtube.com/user/2030Lietuva


N ational d evelopment p rogramme

National Development Programme

LITHUANIA 2030

Smart Society

Smart Economy

Smart Management

Culture

Regional Development

Health

Education,

Scienceand

culture

Active

society

Integraland

highadded

value

oriented

economy

Economic

growth

friendly

environment

Progressiveand

societyorineted

public

management

NDP priorities

Progressive growth

Sustainable growth

Integral growth

Strategy “Europe 2020”


Development programmes

Development programmes

  • FILTER: Request for Government’s permission to prepare development programme

  • SCOPE: Development programme has to cover at least one governance/public policy area

  • TIMEFRAME: Medium-term (7-9 years) planning document to be approved by the Government

  • OWNERSHIP: each programme has coordinator


Government wide policies

Government-wide policies

  • Two main cross-cutting documents:

    • Annual Government Priorities

    • Cross-cutting plans


Government priorities concept development

Government priorities concept development


Government minister priorities

Government/ minister Priorities


Planning process

Planning Process

Political debate

Strategic sessions

Strategic sessions

and decision

Political debate


Implementation and monitoring

Implementation and monitoring

  • Quarterly reports:

    • Ministries submit performance information

    • GO analyses and summarises results

  • Quarterly Cabinet discussions:

    • GO presents progress

    • Ministers discuss

  • “Naming and shaming”:

    • Poor performance and implementation problems


Contents business development

Contents – Business development


Cross cutting plans

Cross-Cutting Plans

  • TIMEFRAME: Short-term (up to 3 years) planning document to be approved by the Government

  • NECCESSITY: Horizontal planning document for the implementation of horizontal goals and objectives of:

    • Government priorities, complex problems

    • National Development programme or other development programmes

    • More than 3 appropriation managers involved in the implementation

  • FILTER: prior Government permission

  • INTEGRITY and FINANCIAL DISCIPLINE:

    • connected with strategic plan and budget (activities and projects exported and “duplicated” in budget programmes)

    • “frozen” funds (in IT budget execution and results monitoring system)

  • SCOPE: 9 cross-cutting plans


Cross cutting plans1

Cross-cutting plans

  • NDP plan “Regional Development”

  • NDP plan “Culture”

  • NDP plan “Health for All”

  • Increase of employment

  • EU Presidency

  • Safety on the roads

  • Information society

  • Climate change

  • Sports and sports for all


Strategic plan and budget

Strategic plan and budget

COALITION AGREEMENT

AMBITIONS

MINISTRY STRATEGY AND

OPERATIONS

  • STRATEGIC CHANGES AND PRIORITIES –

  • MINISTER’S POLITICAL AGENDA

  • MISSION

  • PRIORITIES:

  • Projects

  • Indicators

  • LEGISLATIVE INITIATIVES

  • EFFICIENCY INITIATIVES

  • STRATEGIC GOALS AND BUDGET PROGRAMMES - Impact indicators

  • MINISTRY STRATEGY

  • BUDGET PROGRAMME:

  • Goals€Result indicators

  • Objectives€Output indicators

  • Activities/ €

  • projects


Cascading tasks and results

Performance agreement

Focus in Budget negotiation

Government priorities

Tasks/ projects

Rezults

Minister’s and PM’s agreement

Incentives to change

Minister’s priorities

Manager’s and employees’ agreement

Main tasks and results

Tasks/ projects

Results

Manager’s performance agreement

Employees performance agreement

Strategic plan

Cascading tasks and results


Results based budget cycle

Results based budget cycle

Analysis of situation and achieved results

Annual reports

NEW

January –

March

Government priorities

Government annual report

Ministry strategic goals and outcomes

April –

May

NEW

Macroeconomic prognosis

OPM and MF

analyse

Budget negotiations

PM, MF, minister

Budget Negotiations/ Performance agreements

May –

June

Strategic plan

preparation

July –

August

Strategic plans

Draft Budget +

Government priorities and Outcomes

Budget preparation

October –

November

Ministry strategic plans approved

Consultation with PM


Monitoring information system sis

Monitoring information system (SIS)

  • Aim: monitor and analyse achievement of goals and targets

  • Scope: long, mid and short term documents:

    • Strategies, programmes, plans and Government priorities (about 60 planning documents)

  • Target: goals, PIs (about 3500 Pis) and budget execution

  • Frequency: quarterly

  • Functionality:

    • Monitoring by traffic lights

    • Analysing performance and budget trends


Managing for results in lithuania 1 0 january 2014 brussels belgium

Performance monitoring – IT solutions

  • Benefits

  • Linkages between different documents and their elements

  • Performance indicators change dynamics

  • Real time tracking possibilities

  • Analysis of budget spending

  • Performance indicators data visualization

  • Time frames for measures

  • Analytical tools

  • Etc.


Monitoring process

Monitoring Process


Govt priorities self assessment

Govt priorities: Self-Assessment


Ministries benchmarking

MINISTRIES BENCHMARKING


Value for money

Value for Money


Budget negotiations

Budget negotiations

  • Negotiations between PM, MoF and line minister

  • Draft strategic plan – the focus of discussions

  • Focus on Government’s or minister’s priorities and results

  • Ministries have to identify how their budget request reflects results

  • GO role:advice priorities,results, efficiency

    • 2010-2011 focus on effectiveness and public spending cuts

    • 2012 – focus on results and effectiveness


Budget negotiations process

Budget negotiations - process

Assisted by 14 working groups (OG and MoF)

Standardized analysis process (standard checklist)

14 meetings

14 position notes


Position note example

Position note - example


Budget negotiations1

Budget negotiations

Challenge – information!


Challenges

Challenges

  • Pressure to complete reforms within 1-2 years

  • Will need several years to consolidate and test new approaches

  • Future priorities will be:

    • ensuring policy management framework remains relevant to changing environment and political needs

    • increasing policy analysis and evaluation capacity within government

    • ensuring performance information is not ignored and informs planning


Thank you for your attention

Thank you for your attention!

Office of the Government of Lithuania

Strategic Planning and Monitoring Unit

Egle Rimkute

[email protected]

[email protected]


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