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Time Management for Busy Professionals. Dr. Lynn Larsen, Ph.D. Associate Dean and Faculty, School of Education, Brandman University, Part of the Chapman University System. Presentation Goals. Help you identify organizational needs Share strategies for organizing work tasks To-do lists

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Time management for busy professionals

Time Management forBusy Professionals

Dr. Lynn Larsen, Ph.D.

Associate Dean and Faculty,

School of Education,

Brandman University,

Part of the Chapman University System


Presentation goals
Presentation Goals

  • Help you identify organizational needs

  • Share strategies for organizing work tasks

    • To-do lists

    • Folders

    • E-mail

  • Share strategies for

    managing your work time


The many hats i wear
The many hats I wear

  • Mom/wife

  • 9th grade twins: gymnastics, guitar, golf, school activities

  • Coach, Program coordinator

    for Odyssey of the Mind

  • Associate Dean

  • Full-time education faculty

  • Performing Arts program coordinator and director

  • Church volunteer


M

O

M,

W

I

F

E



Associate Dean overseeing Special Education, School Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University


Time management organization
Time Management/Organization Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

  • Share: What aspects of time management and work organization are the most difficult for you?


Time management
Time Management Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

  • The difference between “clock” time and “real” time (http://www.entrepreneur.com/article/219553)

  • Clock time

    • 60 seconds in a minute, etc.

    • Cannot manipulate it

  • Real time

    • all time is relative

    • can fly or drag depending on what you’re doing or what deadline you have looming

    • You can manipulate it!


Time management1
Time Management Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

  • Biggest factor in time management is organization

  • If you know what you have to do and when it has to be completed, then you can manage your “real” time

We know some mess = creativity, but….


Getting your day started
Getting your day started Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

  • Always start your day by reviewing what has to be accomplished

    • Tasks

    • Meetings

    • Appointments

    • Work on longer-term projects

  • Map out your day either

    mentally or in written form

  • To-do lists can be a big help!


To do lists
To-Do Lists Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

  • Your to-do list

    • Customize for your job responsibilities

    • Color-code for urgency

    • Organize by day, week, project

    • Prioritize each section

  • Google “to do list template”

    • Free templates for Word, Excel

  • Always check things off or

    move them to a completed

    list so you can see what

    you have accomplished!


To do lists1
To-Do Lists Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

  • Great article about managing to-do lists, includes a free template:

    • http://www.mindtools.com/pages/article/newHTE_05.htm

  • Web-based to-do lists:

    • www.todoist.com/

    • http://www.toodledo.com/

  • Outlook Mail has a To-Do bar

  • Printable to-do lists

    • http://www.printabletodolist.com/

  • Of course there are apps!

    • To Do Apps


  • To do lists2
    To-Do Lists Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

    • Quick brainstorm:

      • How would you organize your to-do list?

      • What would go on your to-do list right now?

      • How would you prioritize your to-do list?


    Email
    Email Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

    • Use your email’s features to help you stay organized and manage your time

      • Calendar – color coding

      • Task/appointment reminders

      • Appointment scheduling assistant

    • Do a screen capture/save or print your calendars regularly so you have a record of what you have accomplished


    Email1
    Email Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

    • Calendar – color coding


    Email2
    Email Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

    • Calendar – task reminders

    • Calendar – color coding


    Email3
    Email Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

    • Calendar – Scheduling Assistant


    Email4
    Email Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

    • Organize your email – use folders!

      • Create the number of folders you can manage

      • Use them!

      • Don’t forget to sort your “sent” mail

    • Don’t let your inbox get too full


    Back up important files
    Back up important files Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

    • Do this regularly!!

      • Flash Drive(s)

      • www.dropbox.com

      • http://www.mypcbackup.com/

      • http://www.makeuseof.com/tag/4-best-sites-10gb-free-online-storage/


    Summary
    Summary Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

    • Create a to-do system that works for you

      • Use it!

    • Organize your email and appointments

    • Use organizational tools to manage your time

    • Back up important files

    Remember!!


    Thank You ! Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

    www.themegallery.com


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