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The UK Research Reserve

UK Research Reserve Project progress to date Nicola Wright Project Manager, UK Research Reserve CURL Members meeting, 8 November 2007. The UKRR is a collaborative, co-ordinated and sustainable approach to securing the long term retention, storage and access to low-use printed research journals.

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The UK Research Reserve

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  1. UK Research ReserveProject progress to dateNicola WrightProject Manager, UK Research ReserveCURL Members meeting, 8 November 2007

  2. The UKRR is a collaborative, co-ordinated and sustainable approach to securing the long term retention, storage and access to low-use printed research journals. The UK Research Reserve

  3. The UKRR aims to enable: • Co-ordinated retention of printed journals • Quick and easy access to research material • Collaborative storage of printed journals

  4. The UKRR project • Two phases • Phase 1 funded by UK HE Funding Councils • £709,164 • January 2007 to June 2008.

  5. Phase 1 Project Partners • University of Birmingham • The British Library • Cardiff University • Imperial College London, lead institution • University of Liverpool • University of St Andrews • University of Southampton

  6. Phase 1 Advisory Board • Library and research communities represented on the Advisory Board • Oversee the development of Phase 1 • Develop a full governance model for Phase 2 and beyond • Advocacy for the UKRR in Phase 1

  7. Brian Clifford Jane Core Helen Durndell Paul Hubbard Michael Jubb Stephen Richardson Debby Shorley Jean Sykes Phil Sykes Jan Wilkinson Suzanne Wilson In attendance: Stephanie Kenna Nicola Wright Advisory Board membersDrummond Bone(Chair)

  8. UKRR project: Phase 1 • Develop a prototype UKRR • Carry out de-duplication of journals • Test an operational service for researchers • Evaluate the prototype • Use the knowledge and experience gained to develop Phase 2

  9. Protecting & securing access to the UK’s research collection • Over 7,000 journal titles reviewed • Holdings at BL and in HE network checked • Approx 400 titles identified as “last copies” • SCONUL will co-ordinate retention of “last copies” • “Supplementary Group” of 20 libraries formed

  10. Access to printed research journals • BL take in, process and store “last copies” • Approx 2% of HE selections requested by BL • Majority are filling gaps in titles • Service level for Phase 1 agreed • Business model ready • Sustainable future for storage and document supply for the benefit of the research community

  11. Space reclaimed • Approx. 5,000 linear metres of shelf space cleared • Enabled library refurbishment to take place • Improved physical environment • Provided some relief to space shortages • Enabled longer term planning for collection management and future site library closures

  12. Imperial College - case study • Imperial de-duplication complete • Removed 3,000 metres of journals • Hammersmith campus refurbished • 39 new student study spaces • New library teaching space • Complete reorganisation of physical collection and study/learning space

  13. Some Issues & Findings • Advocacy • advocacy with academics is crucial and unpredictable • time commitment • local advocacy at the micro and macro level is vital • Approach to journal selection • number of individual journal titles being selected is high • reluctance to select long-runs of “big name” titles • Sustainability of e-versions still uncertain • “odds and ends” syndrome • what is a journal?

  14. Some Issues & Findings (2) • Journal holdings information discovery and management • detail and accuracy of journal holdings information • timely data • “stock management” data • Shared services feasibility study • Scale of the SCONUL co-ordinating role • testing of the co-ordinated retention model underway • workload and sustainability

  15. Phase 2 • Build on experience of Phase 1 • Evaluation of Phase 1 underway • Bid for Phase 2 funding being prepared

  16. Thank you Nicola Wright Project Manager, UK Research Reserve Central Library Imperial College London South Kensington London SW7 2AZ Email: n.wright@imperial.ac.uk Phone: 07872 850 001

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