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Effective PowerPoint Presentations. Lee Andrew Hilyer, MLIS Spring 2005. 0. Learning Objectives. 0. Note: You should be familiar with Windows 2000 or XP in order to achieve maximum success!. Become familiar with the PowerPoint interface Discuss some important concepts

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Effective powerpoint presentations

Effective PowerPoint Presentations

Lee Andrew Hilyer, MLISSpring 2005

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Houston Academy of Medicine - Texas Medical Center Library


Learning objectives
Learning Objectives

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Note: You should be familiar with Windows 2000 or XP in order to achieve maximum success!

  • Become familiar with the PowerPoint interface

  • Discuss some important concepts

  • Create your own PowerPoint presentation

  • Use templates, animation schemes and transitions in your presentations

  • Learn the basics of slide show control

  • Learn some techniques to make your presentations more professional

Houston Academy of Medicine - Texas Medical Center Library


Concepts definitions
Concepts & Definitions

  • slide

  • workspace

  • notes pane

  • outline pane

  • objects (text boxes, shapes, lines, photos)

Houston Academy of Medicine - Texas Medical Center Library


Toolbars

Slide Workspace

Outline/Slides

Pane

Text Box (Placeholder)

Task Pane

Drawing Toolbar

Notes Pane

Houston Academy of Medicine - Texas Medical Center Library


Create your own presentation
Create your own presentation!

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  • Title Slide

  • Bulleted List

  • Text & Content

  • Simple Chart

  • Blank (Use the Drawing tools)

  • Ending Slide

Houston Academy of Medicine - Texas Medical Center Library


Templates
Templates

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  • Use templates to add some “pizzazz” to your presentations.

  • Use carefully! Watch out for “style over substance.”

  • Make sure template is appropriate to your subject and to your audience.

  • You can also create your own template to reuse in future presentations.

For presentations/slides, use light text on a dark background

For handouts/transparencies, use dark text on a light background

Houston Academy of Medicine - Texas Medical Center Library


Animations
Animations

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  • Text can “fly in” from any direction.

  • Text can appear letter-by-letter...

  • Or, word-by-word.

  • In most instances, avoid sound effects or use other sources such as CD tracks.

  • Use sparingly to emphasize or highlight important points.

Houston Academy of Medicine - Texas Medical Center Library


Bad animation
Bad Animation

  • Do not use distracting animation

  • Do not go overboard with the animation

  • Be consistent with the animation that you use

www.iasted.org/conferences/ formatting/Presentations-Tips.ppt

Houston Academy of Medicine - Texas Medical Center Library


Transitions
Transitions

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  • Transitions affect an entire slide

  • Use them with a single slide for emphasis...

  • Or with an entire presentation for “polish”, especially if the presentation is destined for a kiosk or other unattended display

Houston Academy of Medicine - Texas Medical Center Library


Slide show controls
Slide Show Controls

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  • Avoid fumbling with a mouse – use <F5> to begin a slide show.

  • Use <Esc> to end a slide show.

  • Press B to display a black screen.

  • Press W to display a white screen.

  • Press A to access additional slide show controls.

  • Press <F1> to view available slide show commands.

Houston Academy of Medicine - Texas Medical Center Library


Design tips
Design Tips

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  • Generally, no more than six (6) words per line

  • In most cases, no more than six (6) lines per slide

  • One or two (1 or 2) concepts per slide

  • Avoid background patterns that can make slides hard to read (gradient fills, especially).

  • Limit use of special effects

  • ALWAYS include an “end slide.”

Houston Academy of Medicine - Texas Medical Center Library


Presentation tips
Presentation Tips

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  • Do NOT read every word from every line of every slide. BORING!!!!

  • Practice your entire presentation several times, either alone or with an audience.

  • Time yourself (2 minutes per slide) – adjust as necessary.

  • If possible, visit the room where you’ll be presenting beforehand.

  • Have a glass of water handy for when your throat gets dry.

Houston Academy of Medicine - Texas Medical Center Library


More tips
More Tips

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  • Slowdown your rate of speech and avoid distracting gestures or speech patterns

  • Make eye-contact with your audience and avoid turning your back on your audience if possible.

  • If using a laser pointer, don’t wiggle it around – ANNOYING!!! In fact, try not to use one at all.

  • Darken the screen during long pauses.

  • Clear a slide after discussing it.

  • Never say “I hope I haven’t bored you today” or something similar.

Houston Academy of Medicine - Texas Medical Center Library


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Final Thoughts

Good content makes a good presentation.

  • Is PowerPoint the best tool for my presentation?

  • Is a presentation even necessary? Would a short meeting or written report work better?

  • For technical or statistical data, consider a handout instead of, or in addition to a presentation.

Consider:

Houston Academy of Medicine - Texas Medical Center Library


Questions

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Questions?

Lee Andrew Hilyer, MLISPhotocopy/Interlibrary Loan [email protected]

Houston Academy of Medicine - Texas Medical Center Library


Thanks for coming today

Thanks for Coming Today!

Please be sure to fill out the evaluation form!Your comments are important!

Houston Academy of Medicine - Texas Medical Center Library


Bibliography
Bibliography

Ross, Catherine S. and Patricia Dewdney. Communicating Professionally.2nd ed. New York: Neal-Schuman, 1998. In TMC Library.

“Presentation Tips from Dale Carnegie.” http://office.microsoft.com/assistance/2002/articles/ppTipsForPresenting.aspx

Teaching Well with PowerPoint http://www.nd.edu/~learning/powerpoint/(Note especially the section entitled “Workshop Handouts (PDF)”

Siwinski, Carol. “Rubric for Multimedia Presentation”http://www.ga.k12.pa.us/curtech/WEBQPRE/assesspp.htm

Microsoft Office Assistance Center http://office.microsoft.com/Assistance

Hadfield-Law, Lisa. Effective Presentations for Health Care Professionals. Oxford: Butterworth-Heineman, 1999. In TMC and TDB Libraries.

Houston Academy of Medicine - Texas Medical Center Library


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