Food Security Cluster Information Management

1. Food Security ClusterInformation Management

2. Food Security ClusterInformation Management Overview • Role of DFPs in the Information Management process • Role of IM team in Dhaka – how we can add value to what the DFPs provide us. • Key IM toolsmaintained by the DFPs and IM team in Dhaka • What are the results/products of effective IM in relation to the DFP mechanism

3. Food Security ClusterInformation Management WHAT IS INFORMATION MANAGEMENT AND WHY DO WE NEED IT? IM is a mechanism to increase the accessibility of data to achieve coordinated, timelyand appropriate responses to humanitarian crisis Data processing, analysis and dissemination by IM Team in Dhaka District-level information channeled through DFPs Formalised Information Flow • Strengthened decision-making at national and district level • Allows Local Government to concentrate on the task at hand • The aim is to make sure everyone knows what everyone else is doing • Support to Local Government by providing one single focal point

4. Food Security ClusterDFPs in IM Role of DFPs in Information Management Coordinate with local government counterparts Encourage a two-way information sharing process through a single focal point Advocate for regular district member updates of IM tools provided by Dhaka. Disseminate documents, minutes and tools from Dhaka level to district members The DFP mechanism aims to reinforce the coordination structure by strengthening sharing of information from district level to Dhaka and vice versa both during preparedness and response phases.

5. Food Security ClusterInformation Management FSC Information Management Tools maintained by DFPs: • Start-up Phase • Contact Directory • Capacity Overview • Response Phase • Rapid Reporting Tool • Ongoing • Monthly report • Meeting minutes

6. Food Security ClusterRole of the IM Team Role of The IM Team (in Dhaka) Process, analyse and disseminate information from District level Provide support to DFPs and members Develop and/or refine standardized IM tools The IMWG meet fortnightly with membership across the 8 clusters Discuss issues raised by members Develop and standardize IM tools Information Management Working Group (IMWG) functions under the HCTT and is embedded within the Disaster Management Information Center (DMIC)

7. Food Security ClusterFSC Website First point of call for IM requirements Meeting minutes Contact directories Key documents Key information and tools DFP specific information related to: Start-up phase Emergency phase Non-emergency phase Regular updates www.foodsecuritycluster.net/countries/bangladesh

8. Food Security Cluster Website

9. Food Security Cluster4Ws Matrix Currently the 4W receives contributions from: 27 organizations across 53 Districts Maintains information on capacity across all clusters Assists in coordinating intervention strategies during emergency events Updated quarterly by inputs from cluster members Two 4W Atlases produced and disseminated till date (March & June 2014)

10. Food Security ClusterMahasen Gap Analysis

11. Food Security ClusterInformation Management In Summary The is a new mechanism and therefore open to inputs and suggestions from our members and cluster colleagues It is expected that the tools and processes will evolve over time In order to be effective, the mechanism requires active participation and buy in from all stakeholders including DFPs, government partners and member organizations We’re here to provide support.

12. Thank you