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Project Sponsor, Andrew Griego Project Manager, David Dikitolia 2-25-09

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Department of Information Technology John F. Simms Bldg. Security Upgrade Implementation Certification. Project Sponsor, Andrew Griego Project Manager, David Dikitolia 2-25-09. Objective. Project Closeout Certification

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Department of Information TechnologyJohn F. Simms Bldg. Security UpgradeImplementation Certification

Project Sponsor, Andrew Griego

Project Manager, David Dikitolia


  • Project Closeout Certification
  • The Department of Information Technology request certification to close the John F. Simms Building Physical Security Upgrade project
  • All system requirements have been fulfilled
  • All vendor payments are complete and vendor contract is closed
  • IV&V requirements have been successfully completed
  • System has been transitioned from implementation to operations
funding certification history
Funding/Certification History
  • Funding History
  • Department of Homeland Security Emergency Management (DHSEM) Sub-Grant effective November, 2006 in the amount of $197,204
  • $128,865 was funded through DHSEM Sub-grant # 2005-GE-T5-0012-GSD
  • $127,000.00 certified (Laws 2007, Chapter 28, Section 4) to fund implementation of Phase II (Badge/Credentialing)
  • $68,185 funded through DoIT due to vendor change and addition of TIWA and Education data center facilities to secured area
  • Change order to add 14 fixed cameras and video storage for Data and Communications Center, $43,928
  • Total project budget requirement $367,978K
  • Certification History
  • Project received implementation certification on February 26, 2007
events accomplishments
  • FY05
  • Homeland Security Assessment of State owned facilities identify John F. Simms building as a potential high risk facility
  • Established implementation and design plan for replacement security system
  • DHSEM grant document initiated
  • FY06
  • Established Project Management Plan
  • DHSEM grant request completed
  • GSD received initial equipment order from SCI, June, 07
events accomplishments1
  • FY07
  • GSD paid $128,865 and was reimbursed by DHSEM for original equipment order
  • A portion of the equipment was placed on backorder for receipt after June, 30
  • Backorder cancelled due to vendor change from SCI to Access Technologies
  • Upon DoIT reorganization, July 2007, new Project Charter and governance established
events accomplishments2
  • FY08
  • DoIT reviewed system specifications
  • Security vendors with valid SPAs evaluated
  • Access Technologies selected as preferred vendor
  • Site walk-through performed to evaluate location of proximity badge reader and camera locations
  • System implementation initiated
  • DoIT Access Control policy established
  • New external PTZ cameras and access control installed at Simms, TIWA and Education buildings
  • Fixed video cameras added to Simms building
  • Network Video Recording system installed
  • Video monitoring server hardware and software installed, configured and tested
  • Established tiered security access zones with data center anti-pass back features
events accomplishments3
  • FY08 cont’d
  • Executed change order to add 14 fixed cameras to data center
  • Installed, configured and tested replacement badging PC and printer to include hologram overlay (TRD provided hologram badge printer and security ribbon supplies, saving $70K)
  • Replacement proximity cards designed and issued to authorized personnel (previous access control database scrubbed)
  • Replaced magnetic stripe badge readers with proximity readers
  • Installed biometric readers at access points for data center
  • Training delivered to administrative and end-user personnel
events accomplishments4
  • FY09
  • System documentation compiled
  • Disaster Recovery plan developed
  • IV&V documentation completed
  • Closeout documentation prepared
lessons learned
Lessons Learned
  • Challenged coordinating schedules between multiple vendors working multiple contracts to minimize total project completion time
  • On-going changes in access point locations
  • Scheduling impact from facilities project to install new and replace existing doors
  • Primary funding source was lost and alternate funding sources had to be identified
  • Proper structuring of deliverables to facilitate timely vendor payment