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Project Sponsor, Andrew Griego Project Manager, David Dikitolia 2-25-09 - PowerPoint PPT Presentation

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Department of Information Technology John F. Simms Bldg. Security Upgrade Implementation Certification. Project Sponsor, Andrew Griego Project Manager, David Dikitolia 2-25-09. Objective. Project Closeout Certification

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Department of Information TechnologyJohn F. Simms Bldg. Security UpgradeImplementation Certification

Project Sponsor, Andrew Griego

Project Manager, David Dikitolia



  • Project Closeout Certification

  • The Department of Information Technology request certification to close the John F. Simms Building Physical Security Upgrade project

  • All system requirements have been fulfilled

  • All vendor payments are complete and vendor contract is closed

  • IV&V requirements have been successfully completed

  • System has been transitioned from implementation to operations

Funding certification history
Funding/Certification History

  • Funding History

  • Department of Homeland Security Emergency Management (DHSEM) Sub-Grant effective November, 2006 in the amount of $197,204

  • $128,865 was funded through DHSEM Sub-grant # 2005-GE-T5-0012-GSD

  • $127,000.00 certified (Laws 2007, Chapter 28, Section 4) to fund implementation of Phase II (Badge/Credentialing)

  • $68,185 funded through DoIT due to vendor change and addition of TIWA and Education data center facilities to secured area

  • Change order to add 14 fixed cameras and video storage for Data and Communications Center, $43,928

  • Total project budget requirement $367,978K

  • Certification History

  • Project received implementation certification on February 26, 2007

Events accomplishments

  • FY05

  • Homeland Security Assessment of State owned facilities identify John F. Simms building as a potential high risk facility

  • Established implementation and design plan for replacement security system

  • DHSEM grant document initiated

  • FY06

  • Established Project Management Plan

  • DHSEM grant request completed

  • GSD received initial equipment order from SCI, June, 07

Events accomplishments1

  • FY07

  • GSD paid $128,865 and was reimbursed by DHSEM for original equipment order

  • A portion of the equipment was placed on backorder for receipt after June, 30

  • Backorder cancelled due to vendor change from SCI to Access Technologies

  • Upon DoIT reorganization, July 2007, new Project Charter and governance established

Events accomplishments2

  • FY08

  • DoIT reviewed system specifications

  • Security vendors with valid SPAs evaluated

  • Access Technologies selected as preferred vendor

  • Site walk-through performed to evaluate location of proximity badge reader and camera locations

  • System implementation initiated

  • DoIT Access Control policy established

  • New external PTZ cameras and access control installed at Simms, TIWA and Education buildings

  • Fixed video cameras added to Simms building

  • Network Video Recording system installed

  • Video monitoring server hardware and software installed, configured and tested

  • Established tiered security access zones with data center anti-pass back features

Events accomplishments3

  • FY08 cont’d

  • Executed change order to add 14 fixed cameras to data center

  • Installed, configured and tested replacement badging PC and printer to include hologram overlay (TRD provided hologram badge printer and security ribbon supplies, saving $70K)

  • Replacement proximity cards designed and issued to authorized personnel (previous access control database scrubbed)

  • Replaced magnetic stripe badge readers with proximity readers

  • Installed biometric readers at access points for data center

  • Training delivered to administrative and end-user personnel

Events accomplishments4

  • FY09

  • System documentation compiled

  • Disaster Recovery plan developed

  • IV&V documentation completed

  • Closeout documentation prepared

Lessons learned
Lessons Learned

  • Challenged coordinating schedules between multiple vendors working multiple contracts to minimize total project completion time

  • On-going changes in access point locations

  • Scheduling impact from facilities project to install new and replace existing doors

  • Primary funding source was lost and alternate funding sources had to be identified

  • Proper structuring of deliverables to facilitate timely vendor payment

Thank you
Thank You…….