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Beyond surveys towards practical next steps

Exeter, 22 March 2013. Titia van der Werf. Senior Program Officer OCLC Research. Making Unique & Distinctive Collections Work . Beyond surveys towards practical next steps . Content. Some context: OCLC Research in Europe and in the UK

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Beyond surveys towards practical next steps

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  1. Exeter, 22 March 2013 Titia van der Werf Senior Program OfficerOCLC Research Making Unique & Distinctive Collections Work Beyond surveys towards practical next steps

  2. Content • Some context: OCLC Research in Europe and in the UK • Identifying shared interest areas between RLUK and OCLC Research • Addressing challenges jointly in the area of special collections

  3. OCLC Research in Europe Goal:to become a trusted partner in Europe Strategy: • Continue to engage individual institutions (The OCLC Research Library Partnership) • Shape liaison partnerships with consortia (at national and European levels) • Create collaboration opportunities with relevant agencies (data aggregations, shared service providers, etc.)

  4. OCLC Research in the UK The OCLC Research Library Partners in the UK Aberdeen, British Library, Cambridge, Durham, Edinburgh, Glasgow, Imperial College, Kings College, Leeds, Leicester, Liverpool, London School of Economics, Manchester, National Library of Scotland, Natural History Museum, Oxford, St Andrews, Tate Gallery Library, Victoria and Albert Museum, Warwick, Wellcome Library, York. http://www.oclc.org/research/partnership/roster.html • 19 out of 33 RLUK members are ORLP members

  5. OCLC Research in the UK A list of ORLP activities with UK-partners: • SHARES– promotes the sharing of access to participant’s collections via lending and inter-library loan; enables participating institutions to agree on prices, procedures and policies; to monitor their own performance and manage workflows to support increased lending. SHARES institutions in the UK include: Edinburgh, Glasgow, Leeds, Liverpool, Manchester, Warwick

  6. OCLC Research in the UK A list of ORLP activities with UK-partners • Open linked data project (CoMET - Cambridge) – enriching bibliographic data with VIAF and FAST links. • Good enough-cataloguing (Cambridge) - MARC metadata creation practices: analysis of tag usage in WorldCat . • Digital Visitors and Residents (Oxford): JISC funded project. • Registering Researchers in Authority Files (Task Group members from UK: Manchester, Oxford, British Library, Cambridge, Symplectic).

  7. OCLC Research in the UK A list of ORLP activities with UK-partners • Beyond the Silos of the LAMS: Collaboration between Libraries, Archives & Museums (Edinburgh) • Beta test WorldCat Identities Project (British Library) • Sharing and aggregating Social Metadata (British Library) • User-centered design of a recommender system (Sheffield)

  8. OCLC Research in the UK Shaping closer liaison with RLUK • Existing liaison between OCLC Research and RLUK staff; attending RLUK member meetings • Existing joint activities: OCLC Research – RLUK Survey on special collections • OCLC Proposal to the RLUK Board (November 2012) towards a more formal liaison partnership

  9. OCLC Research in the UK Shaping closer liaison with RLUK • identify common areas of shared interest: overlap RLUK strategic agenda and OCLC research agenda; • invest sustained effort over time and ensure continuity leading to effective results; • address RLUK as a whole: outcomes should be relevant to RLUK membership as a whole/national relevancy; and leverage member capacities.

  10. OCLC Research in the UK Creating collaboration opportunities with relevant UK agencies if/when opportune: • JISC • iSchool (Sheffield) • MIMAS • etc.

  11. Shared interest areas RLUK and OCLC Research

  12. Shared interest areas RLUK and OCLC Research

  13. Shared interest areas RLUK and OCLC Research

  14. Challenges in special collections Most challenging issues (according to the RLUK-OCLC-Survey): • outreach • space/facilities • born-digital • collection care • cataloguing & archival processing • digitisation • access • staff development

  15. Challenges in special collections Related challenges coming out of other UK-reports: • BLPAC Report: UDCs are broader than special collections: bulk of UDCs from 1850-1970; special formats; foreign languages. => preserving the “collective collection” = a national collaborative effort for the shared print collection; => balance the need to mainstream the special collections and the need to put the special in the collective collection • Knowing the Need Report: promote surrogacy as a preservation strategy => importance of a national digitisation strategy

  16. Challenges in special collections Regrouping the issues and taking out space/facilities (out-of-scope for OCLC Research): • outreach / staff development • born-digital / staff development • collection care, cataloguing & archival processing / staff development • extending access (through digitisation, inter-lending, improved discovery) and introducing a new dimension to access: the needs of digital humanities / staff development

  17. Addressing challenges jointly Outreach: • Survey outcomes: skills development, including becoming more comfortable with classroom teaching. • Look for success stories: showcase UK / US / European examples • ORLP Outreach Workshop on Monday June 3rd (Past Forward event at Yale) • Possible RLUK-OCLC Research activity: Repeat similar workshop in UK?

  18. Addressing challenges jointly Born-digital: • Survey outcomes: under collected, undermanaged, no support from management (25%), unprocessed born-digital materials added to the (print) backlogs. • ORLP activity: demystifying born-digital • Other players in this area (DCC, DPC, etc.) • Possible RLUK-OCLC Research activity: Awareness-raising at RLUK higher management level? Extending ORLP activity?

  19. Addressing challenges jointly Collection care, cataloguing & archival processing • Possible RLUK-OCLC Research activity: Promote earlier work by OCLC Research and make it relevant to the UK context? • Managing shared print collections • Cloud-sourcing shared research collections • Analyzing archival descriptive practice • More product, less process; quick and clean; etc. • Barriers to use of EAD; disseminate use of EAC; • etc.

  20. Addressing challenges jointly Extending access through digitisation • Surveyrecommendation: a national gateway for discovery of digitised content; • In the past “massive amounts” of (small) digitisation/microfilming projects – most of the outcomes are not available online. • Possible RLUK-OCLC Research activity: What are the barriers to make digitised collections available? Learn from similar situation in other countries. Input for an action plan to set-up a national gateway.

  21. Addressing challenges jointly Extending access through inter-lending: • Survey outcomes: huge concerns about usage. 81% non-circulating materials and only 16% reproductions; average for a digital scan: £3 – £15 • ORLP Sharing Special Collections Report coming out soon – trust is central issue • Possible RLUK-OCLC Research activity: Promote ORLP SHARES activity in the UK?

  22. Addressing challenges jointly Extending access through improved discovery • Survey outcomes: user expectations, single search, access systems, find aid-related access, tracing use, discovery and related information technology issues • Possible RLUK-OCLC Research activity: how can special collections best be integrated in mainstream web-based discovery services?

  23. Addressing challenges jointly Extendingaccess to Digital Humanities • Possible RLUK-OCLC Research activity: What are DH requirementsforaccess/re-use of digitisedUDCs? • Digitisedcollections as datasets: what is the demandforanalyticalaccess to corpora for research? • Loss of informationduringdigitisation: image versus full-text; OCR-quality; analoguestructuresget lost; etc. Howmuch of the physical artefact needs to bereconstructeddigitally to facilitate research? • Basicenrichmentneeds? etc.

  24. Titia van der Werftitia.vanderwerf@oclc.org Questions?

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