Enforcing Underage Drinking Laws Grant (EUDL)
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Enforcing Underage Drinking Laws Grant (EUDL). PROGRAM COMPLIANCE WORKSHOP. Missouri Department of Public Safety, Office of the Director Juvenile Justice Unit January 28, 2011. Vicky Scott, Program Manager 573/526,2179- [email protected] Connie Berhorst, Program Specialist

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Missouri department of public safety office of the director juvenile justice unit

Enforcing Underage Drinking Laws Grant (EUDL)

PROGRAM COMPLIANCE WORKSHOP

Missouri Department of Public Safety, Office of the Director

Juvenile Justice Unit

January 28, 2011


Missouri department of public safety office of the director juvenile justice unit

  • Vicky Scott, Program Manager

    573/526,2179- [email protected]

    Connie Berhorst, Program Specialist

    573/751-2771 - [email protected]

  • Nancy Capps, Program Representative

    573/522-4094- [email protected]

    Chris Yeager, Program Representative

    573-526-1931 - [email protected]

  • Patsy Higgins, Senior Office Support Assistant

    573/526-2419- [email protected]

  • Carol Willhite, DPS Accountant

  • 573/522-9576 - [email protected]

Dps juvenile justice unit staff:


Other eudl contacts

Mike McBride

University of Missouri Wellness Resource Center

Partners in Prevention (PIP)

573-884-7534

[email protected]

www.pip.missouri.edu

Nancy McGee, Special Agent

MO Div of Alcohol and Tobacco Control

3256 Laclede Station Road, Suite 102

St. Louis, MO 63143-3709

314-877-0325

[email protected]

Other eudl contacts:


Missouri department of public safety office of the director juvenile justice unit

To provide information regarding:

  • EUDL Guidelines and Program Requirements

  • Monthly Program Reporting Requirements

  • Monthly Expenditure Form Requirements

  • Program Compliance Monitoring

  • Record Keeping/File Maintenance

Workshop objectives:


Authorization administration

  • The EUDL Program was established by federal authority in the JJDP. Funding has been appropriated by Congress annually since 1998.

  • OJJDPas oversight of this program at the federal level. DPS has been designated by the Governor as the single state agency to receive, manage, and administer the program.

  • The DPS Juvenile Justice Unit and the Juvenile Justice Advisory Group ensure all state and federal requirements associated with administering these funds are met and maintained.

Authorization & administration:


Funding review

Funding review:

  • Enforcing Underage Drinking Laws (EUDL):

  • 29 projects - $346,796.45 awarded in 2010

  • Operations funded:

    • 1) Retail Compliance Checks,

    • 2) Party Prevention/Controlled Party Dispersal Initiatives, and

    • 3) Special Events Management

  • Goal:  Implement activities to 1) reduce the availability of alcohol to Missouri’s minor population and the early first use of alcohol and binge drinking by adolescents; and 2) increase the enforcement of underage drinking laws and the collaboration between schools, parents, community leaders, and law enforcement.

Accomplishments:

Grant Cycle Subgrants Awards # of Subgrants Establishments Compliant/Checked Compliance Rate

2010$364,296.45291,260/1,47286%

Party Patrol/Party Dispersal Operations Citations Issued176

Special Events Management Operations Citations Issued143


Missouri department of public safety office of the director juvenile justice unit

Jjdp core requirements:

To be eligible to receive OJJDP funding, the state of Missouri must maintain compliance with each of the following four core requirements of the JJDP Act.

Deinstitutionalization of Status Offenders (DSO),

Separation of juveniles from adults in secure facilities (Sight and Sound Separation),

Removal of juveniles from adult jails and lockups (Jail Removal), and

Reduction of disproportionate minority contact (DMC) within the juvenile justice system.


Guidelines definitions

When conducting EUDL Operations, award recipients must adhere to the operational guidelines promulgated by the Missouri Division of Alcohol and Tobacco Control.

DIVISION OF ALCOHOL AND TOBACCO CONTROL

ALCOHOL COMPLIANCE BUY CHECKLIST

11 CSR 70-2.280. Guidelines for Using Minors in

Intoxicating Liquor or

Non-Intoxicating Beer Investigations

Guidelines & definitions:

For full text visit http://www.sos.mo.gov/adrules/csr/current/11csr/11c70-2.pdf.


Guidelines definitions1

QUESTION:

Should persons charged with “minor in possession” be held in secure or non-secure custody?

ANSWER:

Under the Federal definition, juveniles under 17 years old in possession of alcohol or tobacco are considered status offenders and, therefore, should NOT be placed in secure custody.

Guidelines & definitions:


Important dates

IMPORTANT DATES:

Contract Period-

January 1 through December 31

Monthly Reports Due-

10th Day of the Month

First Report Due-

February 10, 2011

*Final Report Due-

January 10, 2012


Important numbers

IMPORTANT numbers:

CDFA Number-16.727

This is the EUDL Catalog of Federal Domestic Assistance number, required by accountants and auditors.

2011 EUDL CONTRACT NUMBER

This number must be referenced in all correspondence with DPS, including mail, faxes, and email and can be found on the Award of Contract. (EUDL-2009-XX)


Missouri department of public safety office of the director juvenile justice unit

Purpose:

  • Provide Technical Assistance

  • Ensures Compliance with EUDL Guidelines and Requirements

  • Each EUDL project will be monitored annually.

Site visits:


Program folder

The Blue Program Folder provided is your

EUDL Program Bible!

Keep it updated!

Keep it chronologically ordered!

Keep it neat!

Keep it handy!

Program Folder:


Program folder1

  • Section 1-

    • Approved Application

    • Approved Budget Pages

    • Approved Narrative or Program Description

    • Job Descriptions/Resumes

Program folder:


Program folder2

  • Section 2-

    • Request (s) to Revise the Budget & Contract Adjustment Notices

    • Change of Information Forms

    • Award of Contract & Special Conditions

    • Certified Assurances/Debarment

    • Audit Requirement Form

Program folder:


Program folder3

  • Section 3-

    • Copies of ALL Monthly Performance Reports

      MAKE SURE

      TO SUBMIT & FILE A REPORT FOR EACH MONTH—EVEN IF YOU HAVE NO ACTIVITY TO REPORT.

Program folder:


Program folder4

  • Section 4-

    • Monthly Report of Expenditures

      • Include all supporting documentation

    • Requests for Reimbursement

      • Include all supporting documentation

    • See the folder for all other applicable documentation

Program folder:


Program folder5

  • Section 5-

    • Miscellaneous Correspondence

      • Any emails, letters or other correspondence pertaining to the project, with the exception of Compliance Monitoring Correspondence.

      • This may include DPS correspondence, in-house correspondence or any outside correspondence with schools, trainers, retailers, ATC, etc.

Program folder:


Program folder6

  • Section 6-

    • Subgrant/Site Visit Correspondence

      • Include any correspondence related to Program Compliance Monitoring, including the initial notice, any follow-up reports, or email.

Program Folder:


Program folder7

  • Section 7-

    • Special Information/Program Highlights

      • Press Releases

      • News/Web Articles

      • Community Reports

      • Materials Developed about the Program

      • Highlights of Volunteers/Exceptional Compliance Rates

Program Folder:


Program folder8

  • Section 8-

    • Original Application or Documents that have been revised or updated.

      RETENTION…

      DO NOT THROW ANYTHING WAY

Program folder:


Missouri department of public safety office of the director juvenile justice unit

By signing the Award of Contract, your agency/department is accepting the EUDL award of funding and entering into a contract with the Department of Public Safety (DPS).

Your agency/department is agreeing to comply with all of the terms and conditions outlined in the application packet for EUDL funding and in the Special Conditions attached to the Award of Contract.

BINDING CONTRACT:


Missouri department of public safety office of the director juvenile justice unit

You are Required to submit the following reports by the

10th of Each Month:

Monthly Performance Report

Monthly Report of Expenditures

Monthly Detail Sheet

Supporting Documentation

REPORTS ARE DUE EVERY MONTH, EVEN IF NO ACTIVITIES HAVE OCCURRED OR

EXPENSES WERE NOT INCURRED.

Monthly reporting:


Missouri department of public safety office of the director juvenile justice unit

YOUR PROGRAM:

  • EUDL funds are to be used strictly for the activities outlined in your approved application.

  • Follow your contract’s approved timeline of activities.

  • Due to unexpected circumstances, changes to the timing or order of activities may be made with PRIOR WRITTEN APPROVAL from DPS.


Missouri department of public safety office of the director juvenile justice unit

Media/community relations:

When being interviewed by the media, presenting any program, or advertising your program in any way, you must credit the source of funding as follows:

“Funds are made available for this project through the Missouri Department of Public Safety and the Missouri Juvenile Justice Advisory Group from funding provided by the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention.”


Missouri department of public safety office of the director juvenile justice unit

As a EUDL Program Funds Recipient, DPS is required to collect data to submit to OJJDP.

The Monthly Performance Report you are required to submit is nearly identical to what the OJJDP requires of DPS.

Monthly PERFORMANCE report:


Missouri department of public safety office of the director juvenile justice unit

The First Monthly Performance Report

Is Due

February 10th, 2011.

Monthly PERFORMANCE report:


Missouri department of public safety office of the director juvenile justice unit

Do not provide any more information than what is required on the report form.

You must submit the reports regardless of whether there has been any activity for the month. If there hasn’t been any, simply state such.

Monthly PERFORMANCE report:


Missouri department of public safety office of the director juvenile justice unit

OFF SITE ESTABLISHMENT: These are convenience stores, mini-marts, gas stations, etc. Anywhere that alcohol is purchased to be consumed OFF SITE.


Missouri department of public safety office of the director juvenile justice unit

ON- SITE ESTABLISHMENT: These are you bars, restaurants, clubs, etc. Places where alcohol is sold and consumed ON SITE.


Missouri department of public safety office of the director juvenile justice unit

ON- SITE ESTABLISHMENT: These are you bars, restaurants, clubs, etc. Places where alcohol is sold and consumed ON SITE.


Missouri department of public safety office of the director juvenile justice unit

BAR PATROLS:


Missouri department of public safety office of the director juvenile justice unit

The Monthly Report of Expenditure Form will be mailed to you each month.

The Monthly Report of Expenditure is due on the 10th of each month.

If you don’t have any expenses, return the form stating such.

Monthly report of expenditures:


Missouri department of public safety office of the director juvenile justice unit

Submit the original form with an original signature.

Copies, faxes and email will not be accepted.

Complete the form in it’s entirety!

Check your math and all calculations!

Monthly report of expenditures:


Sample

SAMPLE:


Missouri department of public safety office of the director juvenile justice unit

The Monthly Detail Sheet and any other supporting documentation MUST BE ATTACHED TO the Monthly Report of Expenditure.

This will NOT BE MAILED to you. You can print it from our website at:

http://www.dps.mo.gov/Juvenile/EUDL.htm

MONTHLY DETAIL SHEET:


Missouri department of public safety office of the director juvenile justice unit

PERSONNEL

  • Officer overtime hours and undercover operatives time are the ONLY ELIGIBLE CLAIMS.

  • List each overtime expense separately on the detail sheet – include the name of each officer and/or undercover operative.

  • Indicate whether the claim is for an officer or operative.

  • The overtime hours worked and rate of pay must be completed.

Monthly detail sheet:


Missouri department of public safety office of the director juvenile justice unit

The total expenses on this form

MUST MATCH the

Monthly Report of Expenditures total.

Monthly detail sheet:


Missouri department of public safety office of the director juvenile justice unit

http://www.dps.mo.gov/dir/programs/jj/documents/DetailofExpenditures.pdf


Missouri department of public safety office of the director juvenile justice unit

Any supporting documentation MUST BE ATTACHED to the Monthly Report of Expenditures.

For Compliance Check Operations include:

  • Copies of summonses and tickets (ONLY RELATED TO UAD EUDL OPS)

  • Name and address of establishments checked and outcome

  • Clear copiesof officer’s timesheets with date, time, and type of EUDL overtime hours worked

  • Clear copies of undercover operatives timesheets with date, time and number of hours worked

SUPPORTING DOCUMENTATION:


Missouri department of public safety office of the director juvenile justice unit

Any supporting documentation MUST BE ATTACHED to the Monthly Report of Expenditures.

For Controlled Party Prevention/Controlled Party

Dispersal Operations include:

  • Copies of summonses and tickets (ONLY RELATED TO EUDL OPS)

  • Clear copiesof officer’s timesheets with date, time, and type of EUDL overtime hours worked

SUPPORTING DOCUMENTATION:


Missouri department of public safety office of the director juvenile justice unit

Any supporting documentation MUST BE ATTACHED to the Monthly Report of Expenditures.

For Special Events Management/Task Force

Operations:

  • Copies of summonses and tickets (ONLY RELATED TO EUDL OPS)

  • Clear copiesof officer’s timesheets with date, time, and type of EUDL overtime hours worked

SUPPORTING DOCUMENTATION:


Missouri department of public safety office of the director juvenile justice unit

Any supporting documentation MUST BE ATTACHED to the Monthly Report of Expenditures.

For Bar Patrol Operations:

  • Copies of summonses and tickets (ONLY RELATED TO EUDL OPS)

  • Clear copiesof officer’s timesheets with date, time, and type of EUDL overtime hours worked

  • A list of the Names and Addresses of establishments worked.

SUPPORTING DOCUMENTATION:


Missouri department of public safety office of the director juvenile justice unit

  • Contact DPS immediately if there is a need to change the Personnel page of your budget.

  • Requests must be submitted on an official Request to Revise the Budget form and require the signature of the Project Director (or preparer) and the Authorized Official.

  • Requests must be submitted and approved

    30 days in prior to the effective date.

  • Requests to Revise the Budget will not be accepted after October 31st, 2011.

REQUESTS TO REVISE THE Budget:


Missouri department of public safety office of the director juvenile justice unit

If an officer or an undercover operative is replaced by someone else, submit a Change of Information form, prior to activating that officer or operative.

The form can be found at:

http://www.dps.mo.gov/dir/programs/jj/documents/ChangeofInformation.PDF

Personnel revisions:


Missouri department of public safety office of the director juvenile justice unit

  • Unless otherwise requested, all agencies will be put on Electronic Funds Transfer/Automated Check Handling status. (If this policy creates a burden on your agency, please notify our office immediately.)

  • Carol Willhite, Accountant

  • 573/522-9576 -OR- [email protected]

reimbursements:


Missouri department of public safety office of the director juvenile justice unit

CONTRACT TERMINATION & Penalties:

  • If DPS determines that your program is operating in a manner differently than what has been approved in the application, or is failing to comply with the terms of the contract, DPS may take action as is deemed appropriate, including termination of the contract.

  • Whoever embezzles, willfully misapplies, steals, or obtains by fraud any funds, assets, or property which are the subject of a grant or contract or other form of assistance, whether received directly or indirectly from Department of Public Safety or the U.S. Department of Justice shall be fined not more than $10,000 or imprisoned for not more than five years, or both.


Missouri department of public safety office of the director juvenile justice unit

Meeting of the Minds-

KCI Airport Marriott

April 7-9, 2011

Bar Patrol-required for any agency conducting Bar Patrols

Special Events-required for any agency conducting

Special Events/Operations

Other Trainings-Dates and Times t/b/a

We will notify you of trainings throughout the contract period.

Mandatory training:


Missouri department of public safety office of the director juvenile justice unit

Questions?


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