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EducatorsHandbook.com is a new way to record incidents and referrals in schools, replacing paper forms with a streamlined workflow. It provides immediate notification, automated record-keeping, improved communication, and better insights into student behavior trends. Access your account at incidents.educatorshandbook.com using your district-provided email address. Report new incidents, track consequences, and analyze behavior trends using the Calendar and Reports features.
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Introduction EducatorsHandbook.com is an an entirely new way to record minor incidents and office referrals. It replaces paper forms with a streamlined and efficient workflow that helps schools conserve time and resources while providing a world-class analysis of student behavior.
Advantages Faster than paper. Provides immediate teacher notification when an administrator assigns a consequence to a referral. Supports your existing workflow and definitions. Relieves some of the data collection associated with the MTSS process.
Advantages Automated record keeping. Improved parent notification and communication. Better information about student behavior trends and patterns. Faster identification of students in need of individualized services.
Accessing Your Account Access your account by opening your web browser and entering the following address into the address bar: incidents.educatorshandbook.com We recommend setting this page as your homepage or bookmarking the login page for easy access.
Username Your username is your district-provided email address. Do not share your username or password with anyone. Actions you perform when logged in to your account will attributed to you.
Password If you are logging in for the first time, or if you have forgotten your password, you must complete the identity verification process to set a password and login. Click Set a New Password and follow the instructions.
Report a New Incident To report a new incident, click the compose button in the application menu. Incidents cannot be edited once they are sent. Contact an administrator if there is an error. You will receive an email notification when an administrator assigns a consequence to your referral.
Incident Type The type of incident you are entering. Select Office Referral if you are referring a student to the administration, or Minor Incident if you are documenting an action that you have taken directly.
Date and Time The date and time the incident occurred. The when of the incident. Defaults to the current date and time. Very important to select the date and time the behavior occurred, not the date and time the incident was entered.
Location The place where the referring behavior occurred. The where of the incident.
Subject The academic subject being taught when the incident occurred. Can choose unspecified if the incident occurred during non-instructional time.
Arrangement • The instructional arrangement the student was in at the time of the offense. • Important when analyzing trends and patterns in referral data. • Examples: • Group • Seatwork • Test/Quiz • Transition
Offense The student behavior that violated classroom or school rules. The what of the incident. If there was more than one offense, choose the most severe and add the others as secondary offenses using the offender menu.
Description A complete description of the incident. The what, why, and how of the incident. Include parent contact attempts, steps taken prior to writing the referral, and a complete description of the incident. Spell student names exactly as they appear in the system.
Offender(s) The student or students who committed the offense. The who of the incident. You can record incidents for any enrolled student. Only create multi-offender incidents when two or more students are involved in the same incident (e.g. a fight). If recording a minor incident, you will be required to provide the action taken for each offender.
Caution! What you type in the description will be sent home to parents, appear on reports, and is subject to subpoena.
Do: Don’t: Provide a complete, factual description of the incident. Document any conditions leading up to the incident. Document steps taken to correct the behavior prior to referral. Document parent contact regarding the incident. Provide subjective opinions about the incident or student. Include personally identifiable information about other students. Vent, ruminate, or engage in any other form of catharsis. Make it about you.
Reports The root report shows an analysis of the incidents you have reported. It will be displayed every time you login. It is designed to highlight trends and patterns in the behavior of your students. The report is divided into cards to help you troubleshoot student behavior. Tapping a card will reveal more detail.
Calendar The Calendar helps you track and manage consequences. It will display consequences for any incident you reported and for incidents involving any student on an approved roster.
Rosters Rosters allow you to receive new incident notifications, access incident data and reports for rostered students, and track group progress with roster-level reports. Roster access requires administrative approval.
Specific Students • Create a Specific Students roster by selecting the students you want to include in the roster. • Use this roster type when you know the students who should be included in the roster. • Homerooms • Sports Teams/Clubs • Intervention Tracking
Smart Roster • A Smart Roster is a dynamic group of students that changes in response to demographic and incident data. • Create a Smart Roster by composing a simple sentence. • Students in grade “5”. • Students with an IEP with 3 or more days of OSS. • All students with exactly 0 incidents in the last month.
Getting Help Contact an administrator if you need help with your login information. All other inquires should be directed to support@educatorshandbook.com.
