The state of texas disaster medical system an overview of tdms and esf 8 coordination
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The State of Texas Disaster Medical System – An Overview of TDMS and ESF-8 Coordination. Bruce Clements, MPH Director, Community Preparedness Section Texas Dept of State Health Services Rick Bays Director, Response and Recovery Unit Texas Department of State Health Services Emily Kidd, MD

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The State of Texas Disaster Medical System – An Overview of TDMS and ESF-8 Coordination

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The state of texas disaster medical system an overview of tdms and esf 8 coordination

The State of Texas Disaster Medical System – An Overview of TDMS and ESF-8 Coordination

Bruce Clements, MPH

Director, Community Preparedness Section

Texas Dept of State Health Services

Rick Bays

Director, Response and Recovery Unit

Texas Department of State Health Services

Emily Kidd, MD

Assistant Professor, UT Health Science Center San Antonio

Project Director – Texas Disaster Medical System


Tdms update

TDMS Update


Emergency support function 8 public private partnership

Emergency Support Function 8, Public-Private Partnership

ESF-8 Capacity


National preparedness strategies

National Preparedness Strategies

  • Public health and healthcare preparedness is part of a national preparedness strategy

  • Presidential Policy Directive 8: National Preparedness

    • “…aimed at strengthening the security and resilience of the United States through systematic preparation for the threats that pose the greatest risk to the security of the Nation, including acts of terrorism, cyber attacks, pandemics, and catastrophic natural disasters.”

    • “…aimed at facilitating an integrated, all-of-Nation, capabilities-based approach to preparedness.”

4


Vision and strategy alignment

Vision and Strategy Alignment

Homeland Security Presidential Directives

OPHPR Strategic Plan

Pandemic and All-Hazards Preparedness Act

(PAHPA)

National Health Security Strategy

(NHSS)

National Preparedness GoalCore Capability List

Public Health and Healthcare Preparedness Capability Development

Conceptualizing and

Defining Public Health

Emergency Preparedness

Trust for America’s Health

Ready or Not

Health Preparedness

Capability Prioritization Project

Project Public

Health Ready

* Note: Partner documents are not an exhaustive list, shown for representation purposes only


Public health and healthcare preparedness capabilities

Public Health and Healthcare Preparedness Capabilities

Healthcare

TDMS

Emergency Management

Public Health

Public Health and Healthcare Preparedness

Capabilities

10 Essential Services of Public Health

National Preparedness

Core Capabilities


Tdms intersects the critical three

TDMS Intersects “The Critical Three”


Ndms and tdms

HHS may activate the NDMS to provide aid to victims of a public health emergency or to be present at locations at risk of a public health emergency.

HHS is the lead federal agency for Emergency Support Function #8 (ESF#8): Public Health and Medical Services. 

DSHS may activate TDMS to provide aid to victims of a public health emergency or to be present at locations at risk of a public health emergency.

DSHS is the lead state agency for Emergency Support Function #8 (ESF#8): Public Health and Medical Services. 

NDMS and TDMS


Healthcare and public health capabilities

Healthcare and Public Health Capabilities

  • Public Health Emergency Preparedness (PHEP) awardees address 15 public health preparedness capabilities

  • Hospital Preparedness Program (HPP)awardees address 8 healthcare preparedness capabilities


Capabilities overview

Capabilities Overview

  • Fifteen (15) public health and eight (8) healthcare preparedness capabilities

    • Numerical designations cross PHEP and HPP

  • Based on NHSS, PPD-8, NRF, NIMS and CPG101

  • Intent:

    • Continuity of essential public health and healthcare services to the community post-disaster

    • Effective management ESF-8 challenges

    • Ensure ESF-8 priorities and resource needs are addressed during response and recovery


Capabilities overview1

Capabilities Overview


Public health and healthcare preparedness capabilities1

Public Health and Healthcare Preparedness Capabilities

  • Consistent with national preparedness strategies

  • Capabilities-based planning and implementation

  • Provides national guidance with a “whole of community” and “all of nation” approach

  • Serve as the foundation for the 2012 HPP-PHEP cooperative agreements


Illustrating and communicating esf 8 complexity

Illustrating and Communicating ESF-8 Complexity

  • Acute Healthcare and Public Health

  • Two sets of distinct functions that strongly influence each other

  • They can stand alone but are much stronger together

  • Can’t be too close

    • Complete integration is not possible (placing acute care in public health or vice versa)

  • Can’t be too far apart

    • They strongly influence each other


Esf 8 coordination the keystone

ESF-8 Coordination: The Keystone

Collaboration of public health and acute medical care preparedness


Resources

Resources

Spectrum of Resources

  • Equipment (e.g. AMBUS)

  • Equipment with Crew (e.g. Mobile Medical Unit)

  • Teams with Equipment (e.g. Ambulance Strike Teams)

  • Persons with Skills (e.g. Physicians, Epidemiologists)


Tdms resource typing and credentialing

RESOURCE TYPE

External attributes that are obvious

Measurable

Countable

“Things”

Unlikely to change

Quantitative - Descriptive Definition

“Equipment” or “Teams”

CREDENTIAL

Internal attributes that are not obvious

Skills

Knowledge

Ability

Can to be transitory

Vetted Identity

Badge to combine Identity and Attributes

“Persons”

TDMS Resource Typing and Credentialing


Tdms process

PLAN

EVALUATE/ IMPROVE

ORGANIZE/ EQUIP

EXERCISE

TRAIN

TDMS Process

  • Collaborative planning

  • Response hierarchy coordination

  • Role and responsibility clarification

  • Sequencing response actions

  • Focusing resources on risks

  • Defining resources and support

  • Improvement processes

The TDMS process is a forum for collaborative planning for healthcare and public health stakeholders to refine preparedness and response


Tdms texas disaster medical system

TDMS – Texas Disaster Medical System

The Texas Disaster Medical System is the collaboration of all public health and acute medical care preparedness initiatives within the State of Texas relating to the mitigation of, response to, and recovery from natural and manmade disasters and other significant events within any region in Texas, with respect to Emergency Service Function (ESF)-8 functions.

Courtesy TDEM Website


Where does tdms get its authority

Where does TDMS get its authority?

The Texas Disaster Medical System (TDMS) Steering Committee was established under the direction of the Texas Department of State Health Services (DSHS) in 2010. DSHS is the lead agency for Emergency Support Function (EDF)-8 (Public Health & Medical Services) per the state of Texas Emergency Management plan, Annex H, Texas Government Code §§ 418.042, 418.043(13), and 418.173(a).


Tdms steering committee

TDMS Steering Committee

TDMS Steering Committee

Public Health

Acute Care


Who is represented on the tdms steering committee

Who is represented on the TDMS Steering Committee?

  • Local Public Health Authorities

  • Local Health Departments

  • Regional Public Health Authorities

  • Regional Health Departments (HSRs)

  • Texas Department of State Health Services

  • Trauma Service Areas / Regional Advisory Councils

  • Hospitals and the Texas Hospital Association

  • Hospital Emergency Management

  • Academic Medicine

  • EMS Agencies – Rural, Urban, & Fire-based

  • Texas Division of Emergency Management


Issues gaps identified so far

Issues / gaps identified (so far….)

  • Need for standardized training curricula and schedules for almost every response / resource group

  • Overlap of emergency response personnel on multiple team rosters

  • Coordination with Texas Military Forces resources

  • Funding responsibilities

  • Liability coverage of medical response personnel

  • Continuation of funding of teams/assets

  • Our role in medical component of mass-care sheltering

  • FNSS integration into plans and operations

  • Integration with federal response systems (timing, resource typing, availability, etc.)

  • Mass Fatality planning


Issues gaps identified so far1

Issues / gaps identified (so far….)

  • Patient tracking issues

  • Standardized patient records

  • Patient records management

  • HIPAA compliance during a disaster

  • Use of MRCs / VOADs / volunteers

  • Integration of Medical Operations Centers into TDEM organizational chart

  • Medical Operations Centers functions and purpose

  • Integration of MOCs across the State


Tdms overview document

TDMS Overview Document

  • Strategic framework and resource guide for P.H. and medical response and recovery

  • Guidelines, protocols, concepts, tasks, responsibilities, resource management information

  • Proposes MOC structure for ESF-8 coordination

  • Not intended to supplant local plans


Tdms goals

TDMS Goals

  • Ensure highest level of readiness to respond

  • Ensure coordination, communication and collaboration among partners

  • Ensure understanding of roles and responsibilities of partners

  • Maintain updated list of ESF-8 resources


Planning and coordination

Planning and Coordination

  • Bring together all partners from public health and acute care

    • Reveals gaps and overlaps

    • Facilitates better understanding of roles and responsibilities

    • Provides for continuous improvement

  • Partner workgroups at local jurisdiction, regional/multijurisdictional and state


Planning and coordination functions

Planning and Coordination Functions

  • Access all current plans; de-conflict and coordinate

  • Compile list of available resources, assess gaps and overlaps

  • Establish mutual aid agreements

  • Develop organizational model for MOC and assign participants

  • Develop communications plan among partners


Planning and coordination functions con t

Planning and Coordination Functions (con’t)

  • Determine how local and regional plans integrate with state plans

  • Develop written documents for plans and resources

  • Disseminate plans to all partners

  • Communicate gaps and capabilities to DSHS and TDMS Steering Committee


The moc medical operations center

The MOC(Medical Operations Center)

  • During response and recovery both acute care and public health must come together quickly

  • Single organization for ESF-8 coordination

  • MOC is not stand alone but is integrated into incident command

  • Flexible and scalable based upon the incident


Moc structure

MOC Structure


Moc development partners

MOC Development Partners

  • Single Jurisdiction

    • Local public health

    • EMS

    • Local EM

    • Local health authority

    • Hospitals/nursing homes

    • ME/JP

    • DME providers

    • Medical staffing agencies

    • Mental Health Centers

    • Disability community

  • Multi-jurisdictional

    • DDC/Regional coordinators

    • RAC

    • DADS

    • DARS

    • Community mental health centers

    • Disability community

    • ME/JP


Esf 8 coordination primary functions

ESF – 8 CoordinationPrimary Functions

Assessment of Health & Medical Needs

- P. H. infrastructure

- Mental Health services

- hospital dialysis and LTC

facilities & Capacity

- EMS

- home bound population

Health Surveillance

- general and medical shelters

- hospitals, dialysis and LTC facilities

- illness, injury, deaths

Medical Care Personnel

- coordinate and manage deployed staff and teams

- facilitate resources

- medical volunteer management


Esf 8 coordination primary functions1

ESF – 8 CoordinationPrimary Functions

Health and Medical Supplies and Equipment

- general and medical shelters

- facilities

- EMS

- Pharmacy and Oxygen

Evacuation

- coordinate medical ground and

air assets

- coordinate staging

- coordinate facility evacuations and destinations

- coordinate embarkation/reception triage/shelter

placement

Patient Care

- facilitate management of medical surge

- hospital census and bed availability


Esf 8 coordination primary functions2

ESF – 8 CoordinationPrimary Functions

  • Food Safety and Security

    - food safety in shelters

    - food safety during recovery

    - food borne illness outbreak

  • Mental Health Services

    - Disaster behavioral health

    - Substance abuse services

  • Mortuary Services

    - assist in Family Assistance Centers

    - coordinate mortuary services/cemetery


Esf 8 coordination primary functions3

ESF – 8 CoordinationPrimary Functions

  • Public Health / Medical information

    - risk messaging to public

    - public health policy and guidance

  • Recovery

    - re-entry of evacuees

    - infrastructure

    - vector


Incident scenarios

Incident Scenarios

  • Hurricane

  • Flooding

  • Wildfire

  • Catastrophic disease

    (including pandemic)

  • Drought / Water Loss

  • Tornado

  • Radiologic Emergency

  • Food Contamination Attack /

    Food Borne Illness


Incident scenarios1

Incident Scenarios


Incident scenarios2

Incident Scenarios

  • Awareness of injury risks

  • Medical care for sheltered individuals

  • Evacuation

  • Stress Reactions

  • Preventing disease in congregate care settings

  • Mass Fatalities

  • Medical Surge

  • ESF-8 Coordination and Management

    To name a few……..


Incident scenarios3

Incident Scenarios


Tdms training levels

TDMS Training Levels

  • Basic knowledge related to an integrated TDMS emergency response and its key components

  • The target audience is all existing or potential participants of the TDMS

  • Core knowledge and skills that are common to most of the TDMS technical teams or activities

  • The target audience is individual TDMS members

  • Advanced TDMS team training

  • The target audience is individuals or entire units assigned to specialized TDMS teams (e.g., MMU, MIST, RAT, CAT, BHAT)


Pilot courses

Pilot Courses

  • Not Throwing Caution to the Wind:4/32:30Deployment Safety

  • Exec. Overview of WebEOC in Texas4/410:00

  • ESF8 Resource Roundup 14/42:30

  • ESF8 Resource Roundup 24/44:00

  • Going Down Range: Deployment Basics4/510:00


E mergency m edical t ask f orce

Emergency Medical Task Force


Ambulance strike teams

Ambulance Strike Teams

Currently 32 ASTs engaged, 150+ units

  • 5 Ambulances/AST (25 total)

  • Pre-identified teams

  • No-notice regional deployment

  • Statewide tasked missions

  • Common communications


Mobile medical units

Mobile Medical Units

16-32 bed capacity

Provide emergency stabilizing care and transfer

Staffed with physicians, nurses, techs, logistics, clerical, etc

6-12 hr launch time for 72-96 hr deployment

Standardized cache of supplies, pharmaceuticals, and capabilities


Ambus project

AMBUS Project

MPV = Multi-Patient Vehicle

Transport >12 litter patient at a time

Pre-plumbed for O2 and medical gases

No-notice regional and statewide taskings

4-6 paramedics/AMBUS


The state of texas disaster medical system an overview of tdms and esf 8 coordination

EMTF 2 –

North Central Texas


Rn strike teams

RN Strike Teams

Nurses deployed into a “like” environment – standardized training

Must be qualified nurses with critical thinking skills during disaster situations

Understand NIMS and disaster response

Statewide tasking missions

Still being developed


Esf 8 coordination in action

ESF-8 Coordination in Action

  • TDMS Components active during wildfire response

    • State medical operations center

    • DDC medical operations center

    • Ambulance Bus

    • CAT Team

    • Ambulance Strike Teams

    • Mobile Medical Team (MMT/MMU)

    • Pharmacy services

    • Disaster behavioral health


Esf 8 coordination in action1

ESF-8 Coordination in Action

  • TDMS Components active during wildfire response, con’t

    • Medical support in general shelters

    • DME/ Medical supplies

    • Public Health

      • Shelter surveillance

      • Public health messaging

      • Epi surveillance

      • Infection control

      • Assessment


Questions and discussion

Questions and Discussion


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