General theory and history

General theory and history PowerPoint PPT Presentation


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Content. What is a project?Definition of PMHistory of PMPM Process GroupsThe iron triangle (scope) 15.00-15.15 BreakThe iron triangle (time

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General theory and history

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1. General theory and history of Project Management FILMFILM

2. Content What is a project? Definition of PM History of PM PM Process Groups The iron triangle (scope) 15.00-15.15 Break The iron triangle (time & cost) Project manager (case) Project manager 16.15-16.30 Break Project vs. General Management When to use PM? Questionnaire

3. What is a project?

4. Definition of PM “Project Management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements.” Project Management Institute “Project management is the planning, organizing, directing and controlling of company resources for a relatively short-term objective that has been established to complete specific goals and objectives.” Harold Kerzner

5. History of PM 40 years of great projects (1969 – 2009) FILMFILM

6. History of PM There have been projects and management since humans worked together to build for example a shelter Until 1900, civil engineering projects were generally managed by creative architects and engineers Since WW II, formal project management discipline has emerged Since early 1950, apply PM tools and techniques for projects No official starting point Verschillende mensen hebben een verschillende idee over het beginpunt (aantal voorbeelden geven)Verschillende mensen hebben een verschillende idee over het beginpunt (aantal voorbeelden geven)

7. History of PM Four different time periods Prior to 1958: Craft system to Human Relations Administration Henry Gantt invented the Gantt chart Job specification became basis of Work Breakdown Structure (WBS) Manhattan Project (1942 – 1945) 1958 – 1979: Application of Management Science Several project management tools are introduced (CPM / PERT / MRP) 1980 – 1994: Product center: Human Resources PM software was available for PC 1995 to present: Creating a new environment Internet was adopted Gantt tekenen? Later terug komen op WBS (uitleg in iron triangle) CPM/PERT/MRP uitleggenGantt tekenen? Later terug komen op WBS (uitleg in iron triangle) CPM/PERT/MRP uitleggen

8. History of PM Henry Gantt Henri Fayol 5 primary functions of a manager: Planning, organizing, coordinating, controlling, commanding5 primary functions of a manager: Planning, organizing, coordinating, controlling, commanding

9. PM Process Groups The Project Wizards Guide FILMFILM

10. PM Process Groups

11. PM Process Groups

12. Project Life Cycle

13. PM Process Groups Initiating Process Group Consists of the processes that facilitate the formal authorization to start a new project (or project phase) Project description Project manager will be selected Two PM processes Develop a project charter Develop project scope statement

14. PM Process Groups Planning Process Group Is used to plan and manage a successful project Output is a project management plan 21 PM processes, including Scope planning & definition Work Breakdown Structure (WBS) Cost estimating Activity definition Risk management planning Activity defenition – process necessary for identifying activities need to be performed to produces the various project deliverables Risk management- how to approach, plan and execute risk management activities? Activity defenition – process necessary for identifying activities need to be performed to produces the various project deliverables Risk management- how to approach, plan and execute risk management activities?

15. PM Process Groups Executing Process Group Consists of the processes used to complete the work defined to accomplish the requirements Coordinating people Integrating and performing activities Seven PM processes, including Develop project team Information distribution

16. PM Process Groups Monitoring and Controlling Process Group Consist of those processes performed to observe project execution Monitors and controls the entire project effort Twelve PM processes, including Scope control Manage project team Risk monitoring and control Scope controll – process necessary for controlling changes to the project scope Scope controll – process necessary for controlling changes to the project scope

17. PM Process Groups Closing Process Group Includes the processes used to formally terminate all activities of a project (or project phase) Two PM processes Close project Contract closure

18. Project Management NASA Project Management Challenge 2007 “When I think of excellence, I think of people more than things because only people can bring quality, excellence, perfection to the things that must work. It is in that light that we achieved the Apollo landings on the Moon.” George M. Low Former Deputy Administrator FILMFILM

19. Succeed a project In order for a project to be successful the project team must Open communication Keep stakeholders informed and involved, comply with requirements to meet stakeholders Balance risk: technical, time, scope, cost, quality, recourses Use a defined approach to adapt product specifications and plans ? to meet project and product requirements Select appropriate processes within the PM-process groups

20. Project Management Plan

21. The Iron Triangle

22. Scope

23. Work Breakdown Structure WBS is not a OBS (organisation breakdown structure!)WBS is not a OBS (organisation breakdown structure!)

24. Break After the break The Iron Triangle (time & cost) Project Manager Back in 15 minutes

25. Time

26. Cost Example of conflicting elements iron triangleExample of conflicting elements iron triangle

27. Project manager A day in the life: Construction project manager FILMFILM

28. Case Quantum Bank Quantum Bank is a regional bank In 1999, a Web site is launched for customers to check account balances and obtain information. Quantum would like to expand this website Stacey Thomas (vice president of information systems) needs to select a project manager

29. Case Quantum Bank Bill Fence Joined in 1995 Graduated at a well-respected small private school Degree in computer science Ability to solve difficult technical problems Ability to describe concepts in non-technical terms Developed a Web site in 1998 Last project was on time and budget Andy Dover Joined in 1995 Graduate at large public university Promoted to senior operations analyst Ability to step back from a problem Highly motivated self starter Good communication and organizational skills Basic understanding of Internet

30. The role of a project manager Responsible for coordinating and integrating activities across multiple, functional lines The major responsibility is planning Project manager must provide - Complete task definitions - Resource requirement definitions - Major timetable milestones - Definition of end-item quality Risk management - Unknown unknowns will become known unknowns

31. The skills of a project manager Communicative and interpersonal skills Becoming familiar with operations of each line organization General knowledge of the technology being used Needs to be organized Working well with a team

32. Project manager “You give me an individual who has good communicative skills and interpersonal skills, and I’ll give that individual a job. I can teach people the technology and give them technical experts to assist them in decision making. But I cannot teach somebody how to work with people.” Executive of computer manufacturer company FILM (interview)FILM (interview)

33. Interview Project Manager

34. Summary of the Interview

35. Break After the break Project vs. General Management When to use PM and when not Questionnaire Back in 15 minutes

36. Project vs. General Management Josh Nankivel: Because a project manager may have resources partially allocated, they probably don’t care much about what the person is doing with the rest of the their time. You own the project not the people. Josh Nankivel: Because a project manager may have resources partially allocated, they probably don’t care much about what the person is doing with the rest of the their time. You own the project not the people.

37. When to use PM To manage unique or rare activities, to deal with specific ad hoc problems and opportunities To deal with rapid changing competitive or environmental conditions To deal with new technologies To deal with a task that is bigger than anything the organization is accustomed to handle

38. Specific uses of PM Project Management for a company who wants to deliver it’s customers competitive products and services Project Management to support an organization crisis management strategy Project Management to support a company’s factory operations, who is dealing in very rapid changing technologies

39. When not to use PM

40. Are there any questions so far?Are there any questions so far?

41. Questionnaire 1. ‘The Internet technology was adapted to become more efficient in monitoring and controlling aspects of projects’ True / False TrueTrue

42. Questionnaire 2. ‘Scope definition is one of the five process groups of the Project Management Process Groups’ True / False False -> part of the executing process groupFalse -> part of the executing process group

43. Questionnaire TrueTrue

44. Questionnaire 4. ‘Develop a project team is one of the processes in the initiating process group of the traditional approach’ True / False False -> executing phaseFalse -> executing phase

45. Questionnaire 5. ‘The iron triangle contains conflicting elements’ True / False True (fast, cheap , good)True (fast, cheap , good)

46. Questionnaire 6. ‘The project scope statement is one of the most important parts of the project scope’ True / False TrueTrue

47. Questionnaire 7. ‘The WBS contains an activity list’ True / False False -> activity list is part of time management plan. (based on activities) the WBS is based on devliverablesFalse -> activity list is part of time management plan. (based on activities) the WBS is based on devliverables

48. Questionnaire 8. ‘Project requirements are a part of the project time management plan’ True / False False -> part of scope management planFalse -> part of scope management plan

49. Questionnaire 9. ‘Project cost management gives an overview of the resources needed to complete the project activities’ True / False TrueTrue

50. Questionnaire 10. ‘A project manager must have authority as well as responsibility’ True / False False -> a project manager can have authority but most of the times they are not high in the hierachical chain. But yes they must have high responsibility to complete the jobFalse -> a project manager can have authority but most of the times they are not high in the hierachical chain. But yes they must have high responsibility to complete the job

51. Questionnaire 11. ‘Social and organizational skills are the most important characteristics of a Project manager’ True / False True True

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