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IFMS Scope & Implementation Strategy

IFMS Scope & Implementation Strategy. Ethiopia By Tedla Mulugeta IFMS Project Manager Nov. 11,2004. Historical Perspective. Legacy Systems 1960-1996 Budget, Disbursement & Accounts System Payroll System Debt Management System Budget Authorization Budget Appropriation

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IFMS Scope & Implementation Strategy

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  1. IFMS Scope & Implementation Strategy Ethiopia By Tedla Mulugeta IFMS Project Manager Nov. 11,2004

  2. Historical Perspective • Legacy Systems 1960-1996 • Budget, Disbursement & Accounts System • Payroll System • Debt Management System • Budget Authorization • Budget Appropriation • Trade Statistics etc.

  3. Problems Faced • Lacks Accuracy & Not Timely :- Historical Data • Delay in closing the yearly Books of Account • Not Integrated • No Standardization :- Different programming languages • Requires highly Qualified Staff • Huge Maintenance Cost • Limited Users • Highly Centralized

  4. A Need For Integrated System • Highly Improved technology (1990s) • Affordability of PC technology • The Power and Ease of use • User friendly systems • Internet, LAN & WAN expansion

  5. Government Initiatives (1996) • The Government Embarked on Civil Service Reform Program (5 programs) • MoFED is given responsibility to undertake The Public Expenditure Management & Control Sub Program • 8 Projects were designed under the subprogram • Legal Frame Work • Budget Reform • Accounts Reform • Cash Management • IFMS • Internal Audit • External Audit • Accounting Profession

  6. Project Proposal for IFMS • IFMS was delayed until The Budget & Accounts Reforms are well underway. • EU agreed to fund the Design study and Pilot Implementation of IFMS. • PWC was awarded to undertake the Design study. • Main Recommendations of the Consultant • A Need for Single treasury Accounts (500) • A move from single Entry to double Entry Book keeping • Buy off the shelf Public Finance Package • A need for a reliable Telecommunication Infrastructure. • Revisiting the Legal frame work • Capacity building both at the Federal & Regions etc.

  7. Acceptance of The Recommendations • Most of the recommendations were accepted by the steering committee • The Business process & Tender Dossier prepared by the Consultant

  8. Phase Approach for Implementation • 1st Priority Area • Core budget & Accounting • General Ledger, Account Receivable • Account Payable, Budget Execution • Revenue for public bodies • Cash Management • Interface with National Bank System

  9. 2nd Priority Area • Procurement • Interface with Payroll System • Interface with Budget Preparation System • Interface with Debt Management System • Interface with Inland Revenue System • Interface with Customs System

  10. 3rd Priority Area • Inventory System • Asset Management System • Budget System

  11. Merger of Ministries (2001) • Ministry of Finance & Ministry of Economic Development merged (MoFED) • Change of Management • Devolution of Power to The Woredas (Districts) • CFAA reports for Re-assessment of IFMS • Fund Approved for the Pilot on Nov. 2002 • Agreement Signed With MoFED on Sept. 2003 • Supervisory Consultant Arrived on October 2004

  12. Sense of Urgency • Top Priority of The Government • Expanding The Telecommunication Infrastructure • Broad Band Connection For Major Cities • Currently available in 64k, 128k, 256k & 512k • Woreda Net connection:- each Woreda (district) administration bureau is connected with 512k Band width ( 679 ) • School Net Every Government High School (9-10 Grades) in the Country are Connected

  13. The Challenge A Head • Federal :- 173 budgetary Institutions • Over 2000 trainees on Basic Computer Skills, & on the Financial Package • Over 1730 Nod Connections • Purchase of Computers, UPS,Printers, Switches etc. • Establishing 10 training Centers • Recruiting and Intensive training of 30 trainers • WAN connectivity for 173 Budgetary institutions and The National Bank • For over 30 IT specialized training including from the Regions • Over 50 Existing staff Intensive training on the package • Technical Support

  14. Regions, Zone & Woredas(districts) • Nine Regions, Two City Administrations& 679 Zone/Woredas • Over 4500 trainees on Basic Computer Skills & on the use of Financial Package • Over 4500 Nod Connections • Purchase of Computers, UPS,Printers, Switches etc. • Establishing 40-50 training Centers • Recruiting and training of 120 trainers • Connection with the Woreda Net & Broad Band • Technical support

  15. Plan Of Implementation • Tender Semi- Turn Key for major Hardware, Operating System & Public Finance Package • Computer Basic Training & LAN installation separate tender (involving all capable companies) • Purchase of Computers,UPS & Printers • Contract Agreement with the Ethiopian Telecommunication & ICTA • Awareness Seminars & Workshops for top management and stakeholders. • Attractive salary for Contract employees (2yrs) • Top- ups for all employees involved in the Implementation of IFMS • Establishing Project team in every implementation sites • Establishing supervisory team at Federal & Regional level • First Priority Area complete role out of the system by December 2005

  16. Thanks!

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