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Project Management. Mary Jennings, PMP. Project Management Missteps. Work began in 1959 Estimate: 4 years, AU$7 million Actual: 14 years, AU$102 million Architect returned to Denmark after 9 years, never to return to Australia. Objectives. What is Project Management?

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project management

Project Management

Mary Jennings, PMP

project management missteps
Project Management Missteps
  • Work began in 1959
  • Estimate: 4 years, AU$7 million
  • Actual: 14 years, AU$102 million
  • Architect returned to Denmark after 9 years, never to return to Australia

1/23/2009

objectives
Objectives
  • What is Project Management?
  • When are Project Management techniques applicable?
  • Where can I get more information on Project Management?
  • What is involved with Project Management?
  • What Project Management tools are available?

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goals of project management
Goals of Project Management
  • Successful completion of project
    • Functionality
    • Schedule
    • Cost
  • …while managing stakeholder expectations

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when are project management techniques applicable
When are Project Management techniques applicable?

(What is a project?)

Project Management techniques are applicable when the task:

  • Has a beginning and an end
  • Is unique

…vs. Ongoing Operations

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examples of projects
Examples of Projects
  • Software development
  • New product development
  • Building construction
  • Landscaping
  • Conventions and conferences

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examples of ongoing operations
Examples of Ongoing Operations
  • Service laboratory
  • Customer service
  • Manufacture of established product

Generally, Project Management techniques are not directly applicable.

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project management reference materials
Project Management reference materials
  • Project Management: A Systems Approach to Planning, Scheduling and Controlling by Harold Kerzner
  • Effective Project Management by Robert K. Wysocki and Rudd McGary
  • Project Management Body of Knowledge (PMBOK)Project Management Institute www.pmi.org (some content for members only)

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pmbok organization
PMBOK organization

Divides Project Management into

  • 42 processes
  • 5 process groups
    • Initiating
    • Planning
    • Executing
    • Monitoring/controlling
    • Closing
  • 9 knowledge areas …

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scope management
Scope Management

Ensure that the project includes all the work required (and only the work required)

  • Define the scope with project stakeholders, with formal sign-offs
  • Control changes to scope
  • Plan verification of end result

Cost

Time

Scope

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time management
Time Management

Ensure timely completion of project

  • Develop project schedule
    • Define tasks
    • Identify sequence dependencies
    • Estimate effort for each task
  • Monitor schedule

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co t management
Co$t Management

Ensure that project is completed within approved budget

  • Plan resources
  • Produce budget
  • Monitor costs and control changes to budget

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quality management
Quality Management

Ensure project will satisfy needs

  • Quality planning – relevant standards and how to satisfy them
  • Quality assurance and quality control – monitor on a regular basis!

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human resource management
Human Resource Management

Make the most effective use of people resources

  • Organizational planning – roles and responsibilities
  • Team development – identify training needs

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communications management
Communications Management

Ensure appropriate generation, dissemination, storage, and final disposition of information

  • Plan who needs information, how often, media, from whom
  • Status reporting
  • Closure – formalize completion of phase or project

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risk management
Risk Management

Identify, analyze, and respond to project risk

  • Identification
  • Analyze risks and plan prevention and response
  • Monitor risks during project execution

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procurement management
Procurement Management

Acquire goods and services from outside the organization

  • Plan procurement
  • Obtain bids and choose from among sellers
  • Manage seller relationship
  • Settle contract

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integration management
Integration Management

Project Management Plan Components

  • Work Plan (GANTT)
  • Procurement Plan
  • Quality Plan
  • Risk Plan
  • Communication Plan
  • Change Management Plan
  • Constraints and Assumptions

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project management tools
Project Management Tools
  • Microsoft Project
    • Work breakdown structure (WBS)
    • Dependencies among tasks
    • Estimates
    • Resource assignment
    • Expenses
    • Progress tracking
  • Microsoft Project Enterprise
    • Adds interproject dependencies, issue tracking, risk management, status reporting, integrated time reporting
  • Small projects: MS Excel
  • Freeware: Basecamp

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pmp certification requirements
PMP Certification Requirements
  • 35 hours of Project Management education
  • BA or BS and 3 years of PM experience, orAssociate degree or high school diploma and 5 years of PM experience
  • Pass the PMP exam

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summary
Summary
  • Why use project management
  • What is it, and when are project management processes applicable
  • Where to find additional information
  • What “knowledge areas” are covered in the PMBOK
  • Tools
  • PMP Certification

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exercise risk management
Exercise – Risk Management
  • List 5 risks associated with the project “Dissertation”
  • Complete a risk analysis form for any one of the risks

1/23/2009

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