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Project Management. Mary Jennings, PMP. Project Management Missteps. Work began in 1959 Estimate: 4 years, AU$7 million Actual: 14 years, AU$102 million Architect returned to Denmark after 9 years, never to return to Australia. Objectives. What is Project Management?

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Project management

Project Management

Mary Jennings, PMP


Project management missteps
Project Management Missteps

  • Work began in 1959

  • Estimate: 4 years, AU$7 million

  • Actual: 14 years, AU$102 million

  • Architect returned to Denmark after 9 years, never to return to Australia

1/23/2009


Objectives
Objectives

  • What is Project Management?

  • When are Project Management techniques applicable?

  • Where can I get more information on Project Management?

  • What is involved with Project Management?

  • What Project Management tools are available?

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Goals of project management
Goals of Project Management

  • Successful completion of project

    • Functionality

    • Schedule

    • Cost

  • …while managing stakeholder expectations

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When are project management techniques applicable
When are Project Management techniques applicable?

(What is a project?)

Project Management techniques are applicable when the task:

  • Has a beginning and an end

  • Is unique

    …vs. Ongoing Operations

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Examples of projects
Examples of Projects

  • Software development

  • New product development

  • Building construction

  • Landscaping

  • Conventions and conferences

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Examples of ongoing operations
Examples of Ongoing Operations

  • Service laboratory

  • Customer service

  • Manufacture of established product

    Generally, Project Management techniques are not directly applicable.

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Project management reference materials
Project Management reference materials

  • Project Management: A Systems Approach to Planning, Scheduling and Controlling by Harold Kerzner

  • Effective Project Management by Robert K. Wysocki and Rudd McGary

  • Project Management Body of Knowledge (PMBOK)Project Management Institute www.pmi.org (some content for members only)

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Pmbok organization
PMBOK organization

Divides Project Management into

  • 42 processes

  • 5 process groups

    • Initiating

    • Planning

    • Executing

    • Monitoring/controlling

    • Closing

  • 9 knowledge areas …

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Scope management
Scope Management

Ensure that the project includes all the work required (and only the work required)

  • Define the scope with project stakeholders, with formal sign-offs

  • Control changes to scope

  • Plan verification of end result

Cost

Time

Scope

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Time management
Time Management

Ensure timely completion of project

  • Develop project schedule

    • Define tasks

    • Identify sequence dependencies

    • Estimate effort for each task

  • Monitor schedule

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Co t management
Co$t Management

Ensure that project is completed within approved budget

  • Plan resources

  • Produce budget

  • Monitor costs and control changes to budget

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Quality management
Quality Management

Ensure project will satisfy needs

  • Quality planning – relevant standards and how to satisfy them

  • Quality assurance and quality control – monitor on a regular basis!

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Human resource management
Human Resource Management

Make the most effective use of people resources

  • Organizational planning – roles and responsibilities

  • Team development – identify training needs

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Communications management
Communications Management

Ensure appropriate generation, dissemination, storage, and final disposition of information

  • Plan who needs information, how often, media, from whom

  • Status reporting

  • Closure – formalize completion of phase or project

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Risk management
Risk Management

Identify, analyze, and respond to project risk

  • Identification

  • Analyze risks and plan prevention and response

  • Monitor risks during project execution

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Procurement management
Procurement Management

Acquire goods and services from outside the organization

  • Plan procurement

  • Obtain bids and choose from among sellers

  • Manage seller relationship

  • Settle contract

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Integration management
Integration Management

Project Management Plan Components

  • Work Plan (GANTT)

  • Procurement Plan

  • Quality Plan

  • Risk Plan

  • Communication Plan

  • Change Management Plan

  • Constraints and Assumptions

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Project management tools
Project Management Tools

  • Microsoft Project

    • Work breakdown structure (WBS)

    • Dependencies among tasks

    • Estimates

    • Resource assignment

    • Expenses

    • Progress tracking

  • Microsoft Project Enterprise

    • Adds interproject dependencies, issue tracking, risk management, status reporting, integrated time reporting

  • Small projects: MS Excel

  • Freeware: Basecamp

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Pmp certification requirements
PMP Certification Requirements

  • 35 hours of Project Management education

  • BA or BS and 3 years of PM experience, orAssociate degree or high school diploma and 5 years of PM experience

  • Pass the PMP exam

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Summary
Summary

  • Why use project management

  • What is it, and when are project management processes applicable

  • Where to find additional information

  • What “knowledge areas” are covered in the PMBOK

  • Tools

  • PMP Certification

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Exercise risk management
Exercise – Risk Management

  • List 5 risks associated with the project “Dissertation”

  • Complete a risk analysis form for any one of the risks

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