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Managing Data in Difficult Times. Repositories Update (UK). Peter Burnhill Director, EDINA National Data Centre, University of Edinburgh, Scotland UK JISC/CNI Conference , Edinburgh, 1 & 2 July2010. Overview. policies/strategies/technologies/infrastructure to manage research/teaching

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Managing Data in Difficult Times

Repositories Update (UK)

Peter Burnhill

Director, EDINA National Data Centre, University of Edinburgh, Scotland UK

JISC/CNI Conference, Edinburgh, 1 & 2 July2010


Overview l.jpg
Overview

policies/strategies/technologies/infrastructure to manage research/teaching

  • Scope

    • Digital repositories at the level of the institution (for itself), at a level above the campus: for institutions, for UK, for much much more

      • within the European and wider international context

      • in support of research, learning & teaching …. and management

  • Having voice as …

    • a provider of common services and national infrastructure [EDINA]

    • a user of repository software [Eprints, DSpace, IntraLibrary]

    • a member of SONEX and indirectly of COAR and UK-CORR

  • and focus on repository-related progress in the UK since last JISC/CNI; where is the value, how this is assessed/expressed?

    • Size of investment in recent times

    • Cost-effectiveness and ‘impact’ of provision

      • Effort at institutional & inter/national level and the ‘shared services’ agenda?

  • Wondering what Dorothea said next …


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Managing Data in Difficult Times

Nostalgia for interesting but not difficult times?

  • JISC Repositories & Preservation Programme - April 2006; March 2009

    “£14m investment in H.E. repository and digital content infrastructure”

  • This included the JISC RepositoryNet, as four ‘support services’:

    • Repository Support Project

    • Repository Research Project

    • Intute Repository Search

    • ‘interim repository’ | Prospero | the Depot | OpenDepot

  • Checking the JISC website today

    • under the heading of ‘key digital repository activities’ are 21 funding programmes and 216 funded projects.

      Including some that are just being awarded … & then there is:

  • OR10: Open Repositories Conference, 6/9 July 2010, Madrid

  • RepoFringe2010: Repository Fringe 2/3 September, Edinburgh

  • and several others


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R is for Repository

  • What are Repositories?

    • Facility/technology to support at least three basic types of service:

      PUT: a service interface that allows one or more use community to deposit/issue digital content (+ metadata on that content)

      KEEP: a service that ensures the integrity of that content, for the life of the repository

      GET: a service interface that allows one or more use community to search/extract that content

      • Use community: persons or machines/software; appropriate interface

  • Digital Repositories Review (R.Heery and S.Anderson, 2005)

    • Digital repository differs from other digital collections in that:

      • "content is deposited, whether by content creator, owner or third party

      • architecture manages content as well as metadata;

      • repository offers a minimum set of basic services [put, get, search, access control]

      • must be sustainable & trusted, well-supported & well-managed."

  • "a university-based institutional repository is a set of services

    … for the management and dissemination of digital materials created by the institution and its community members. … an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access ..." (C. Lynch, 2003)


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R is for Repository

Who has Repositories and why?

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R is for Repository

Who has Repositories and why?

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R is for Repository

Who has Repositories and why?

7


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R is for Repository

  • What are Repositories and what are they for?

    • Allowing deposit of and holding all sorts of digital things/stuff

      • Metadata + Objects; Metadata + pointers; Metadata only

      • All sorts of objects: images, datasets, theses, articles, etc etc

  • Special interest in serving our central task:

    • ease & continuity of access to scholarly resources


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Ensuring researchers, students and their teachers have

ease and continuing access

to online scholarly resources projects

‘continuing’

‘ease’

accessto content & services

post-cancellation

usability

preservation

licence to use

restricted

anytime/placeconvenience

authorisation

functionality

open

well-seamedinteroperability

reliability

who/WAYFauthentication

Use case: article–length work published in e-journalsbut other use cases apply

P.Burnhill, Edinburgh 2009


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National Data Centres

research, learning & teaching in UK universities & colleges

acting as platform for network-level services &helping to build the JISC Integrated Information Environment

JISC Sub-Committees

JISC Collections

UK funding councils

Research Councils UK


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1&2 provider of services & user of software

  • EDINA-run repositories, with and without JISC

    • DataShare: for research data (institutional, U of Ed)

      • Open Data; using DSpace

    • Jorum: for learning materials [with Mimas]

      • OER and turnstile (UK); using DSpace & IntraLibrary

    • OpenDepot (the Depot): for research papers

      • OA (world); using Eprints

    • ShareGeo: for geo-spatial data

      • Open Data and turnstile (UK); using DSpace

    • OA Repository Junction as shared service tool

      • using own code and Eprints as an 'escrow' repository during the transfer process.

    • & maybe others … depending on definition of repository


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3. SONEX

  • four individuals in JISC-sponsored mini think-tank

    • from Denmark, Spain & UK

    • Morgens Sandfaer, Pablo de Castro (Chair) & Jim Downing (Richard Jones) and Peter Burnhill

  • came out of international workshop Amsterdam, March 2009

    • charged with looking at how repositories should inter-operate

    • the focus group given name of ‘repository handshake’

    • 3 other focus groups on citation, identifiers and ‘organisation’

      • the latter an exit strategy for EU-funded DRIVER project?

  • focus switched to ‘deposit opportunities’

    • semi-automatic issue/deposit, under terms of Open Access

      • concern about risk of ‘hollow ring of repositories’

      • avoid diktat about standards and techno babble

    • looking to interoperability via SWORD


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3. SONEX

  • focus switched to ‘deposit opportunities’

    • Initial categorisation of repositories into which authors deposit

    • Looking to onward interworking/interoperability (SWORD)

      • Not just technical interoperability but workflow

    • Role of repository managers

  • But also recognitionof other network-attached ‘systems’:

    • Authoring tools

      • Desktop software

    • Bibliography tools

    • Non-Author-based workflows

      • CRIS

      • REF


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SONEX: Scholarly Output Notification & EXchange

  • Re-branded ourselves as SONEX, to signal …

    • ‘scholarly output’, not just research publications

    • ‘notification’ using metadata only

    • ‘exchange’ as two-way interoperability/negotiation

      • push metadata; pull content; exploit always-on Internet

  • SONEX use case: multi-person & multi-institutional

  • SONEX activities:

    • Identify/analyse deposit opportunities (use cases) for ingest into the repository space.

    • Identify/promote projects tackling deposit use cases

    • Gap analysis

  • machine (third party systems) as user (PUT & GET)

    http://sonexworkgroup.blogspot.com


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SONEX Use Case Actors

  • Use case Actor 1: Individual author/researcher [person]

    author of multi-authored article, other author(s) at other institution(s)sole author with entire career at a single institution [exception]

    • Variant: author making deposit is the PI of funded research project(compliance with mandate from funder to deposit)

    • Variant: author making deposit is not the PI of funded research project but work is associated with one or more funded research projects (PI)

    • Use case Actors  2&3: Depositor is not author (Mediated deposit)

    • Variant: support staff in research group

    • Variant : Library’s own resources and document collections

    • Variant: Institutional Research Support Systems (CRIS systems) [machine]

  • Use case Actor 4: Repository Manager (RM) of an IR

    • wishing to be notified & obtain copy from a subject (SR) or another IR

  • Use case Actor 5: Publisher (which work is published) [machine]

    • deposit under OA of the author's final copy (OA-RJ & PEER projects)

    • OA of published copy

    • Pointer supply to published copy

  • Other Actors: Vendor of authoring or repository software


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SONEX Use Case Scenarios

Gven opportunity, and motivation, to deposit content into the ‘repository space’, for onward notification and exchange:

  • PI(s) as co-author

    • with felt obligation to notify grant funders of OA deposit

    • via web-based or desktop environment

  • Publisher(s)

    • assisting their author(s) in supply of full-text into appropriate repositories

  • CRIS, a campus research information system,

    • managed support for researchers, including note of publications for the Project/Grant

  • ‘Bibliography’

    • web-based publications lists

    • as maintained by individual researchers, Research Groups, Departments, etc.

    • including RAE/REF driven institutional actions


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OA Repository Junction Project

  • m2m broker supports:

    • Discovery of user & content type

    • Get /ingest package of data (metadata + digital object)

    • Deduce /parse data object & deduce target repository(s)

    • Pass /deposit package into repository targets

    • Notify /send alert to appropriate 3rd party(s)eg repository managers

  • Working with ‘Publisher’ and ‘Subject Repository via Broker Service

  • Theo Andrew & Ian Stuart (EDINA)



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O is for Open

  • OA (for publications) not the only ‘open’ policy:

    • OER: Open Educational Resources

      • UKOER: Jorum and other subject/institutional repositories

      • Open CourseWare – as open webpages

    • Open Data

      • Both repository and open databases; Linked Open Data

    • Open Source Software

  • Open Access

    • the regime used for Subject Repositories

    • seemed to be motive for creation of Institutional Repositories

      • ‘Green OA’ self-archiving by authors: Creative Commons

  • Is this how we should judge success of Repositories?

    • OA now becoming mainstream, including uptake by publishers

    • "One fifth of 2008's research papers now open access" The Great Beyond, Nature blog, June 25, 2010

  • Are Repositories the only way to support OA?

    • Repositories to align themselves with, and support funder-mandates for open access if they are to be successful


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Informal discussion with JISC programme managers

“Dealing with institutional processes now, rather than repository technology. Depending on type of content, the projects would fit much more closely in:

  • managing research data programme

  • research information programme

  • open educational resources programme

    as they have much more in common with those projects than they do with each other.”


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Informal discussion with JISC programme managers

“Dealing with institutional processes now, rather than repository technology. Depending on type of content, the projects would fit much more closely in:

  • managing research data programme

  • research information programme

  • open educational resources programme

    as they have much more in common with those projects than they do with each other.”

  • “repositories have found their core business proposition via the REF and making sure Universities list research outputs to obtain research ratings

  • - have not succeeded in making the business case that IRs should be doing the job of archiving, a core library platform, or the job of an institutional demonstrator/poster space.

  • Repositories fit in the ‘University Enterprise Stack’ by virtue of being a system that delivers a business solution to a real financial problem.”


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    UK-CORR: UK Council of Research Repositories

    individual rather than institutional, [email protected] has ‘rich heterogeneous repository landscape’ (C.Awre); lurk following comment from Dorothea Salo


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    UK-CORR: UK Council of Research Repositories

    individual rather than institutional, [email protected] has ‘rich heterogeneous repository landscape’ (C.Awre); lurk following comment from Dorothea Salo: US mainly about OA full texts; UK mainly about … serving research assessment!

    • Is there more to IRs than the REF: lots of bibliographic records & little full text?

    • Should IRs only accept full text, not metadata only?

    • in absence of a CRIS, our IR had to do REF (Lancaster & Northampton)

    • was OA but then RAE2008, but should aim to include all (OU)

    • motive for IR was digital preservation, with different REF system; funder mandate compliance for OA; visibility via OA (Oxford/Bodleian)

    • RAE/REF is opportunity to engage institution-wide (Warwick)

    • Advent of CRIS (which don’t manage outputs well) may be opportunity for IRs to have role, including use of ‘metadata only’ as lever to obtain full text (Hull)

    • REF & research management information allows IRs to be embedded as platform for OA (Southampton)

    • RAE/REF has different goals to OA and IRs with low % of full text may undermine OA movement (Nottingham)


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    COAR: Confederation of Open Access Repositories

    • New: 1st General Assembly in Madrid in March 2010

    • 48 members drawn largely from Europe, but including both JISC & CNI, and also EDINA (University of Edinburgh)

    • Work Plan for 2010/12, including

      • Advocacy on behalf of OA and repositories (Rs) [both together?]

      • Populating (OA) Rs

      • Best practice documents

      • Facilitate and ensure data interoperability of (across?) Rs

      • interoperability with other systems (such as CRIS systems)

      • Support national helpdesks

      • Guidance on how Rs will form essential elements for global e-infrastructure

      • Promote R manager profession

      • Provide advice & guidance on suitable R infrastructure technologies

      • Global (meta)data store

      • Strategic partner other infrastructure-related initiatives worldwide


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    Managing Data in Difficult [Interesting] Times

    End of an era? End of the R word? Embedded in domain-specific processes?

    • Moving from technology to policy & practice:some domain-specific, some common to repositories

      • Collection management: active curation & Linked relationships

        • versions, data|article|learning material

        • Collections, ‘see also’

      • First point of public issue (availability); Take-down regimes

    • Institutional stewardship responsibility for its born-digital [and digitised] content

      • "a university-based institutional repository [supports] a set of services … for the management and dissemination of digital materials created by the institution and its community members. … an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access ..." (C. Lynch, 2003)

    • What of the (new) shared services imperative?

      • Who does what, at what level/scale?


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    Theoretical basis for digital library?

    • Mix of document tradition & computation tradition

      “considerable simplification, … helpful to think … of two traditions, or mentalities, even cultures, co-exist in area of Information Science

      • “Approaches based on a concern with documents, with signifying records: archives, bibliography, documentation, librarianship, records management, and the like

      • “approaches based on uses for formal techniques, whether mechanical (such as punch cards and data-processing equipment) or mathematical (as in algorithmic procedures).”

        Michael Buckland, UC Berkeley, 1998

        http://people.ischool.berkeley.edu/~buckland/asis62.html


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    Time for me to stop

    Hoping that I have left some space/place for questions

    • Thank you

      Acknowledgements

      Theo Andrew, Pablo de Castro & Robin Rice, Dave Flanders &Andy McGregor


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    Multimedia resources: candidate for repository?

    • platform for search and download of film, video and audio

      • wide range of subject coverage, including documentary film

      • Llicensed for use in learning, teaching and research

    • Being re-worked as the Digital Media Hub, combining

      • Film & Sound Online

        • initial 600 hours of film, digitised for downloading

      • NewsFilm Online

        • 3000 hours of material from ITN & Reuters

        • Over 4TBs of clips to download

      • Release of product from JISC Digitisation programmes

        • Plus Education Image Gallery of still photography

      • Visual and Sound Materials Portal project

        • Discovering all sorts of audio-visual material

    • Special interest for social science as record on non-print record of 20th Century: the first A-V century

      • With new forms of research material to use and to master


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