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Be a Hero! How to Save Your Organization Money

Be a Hero! How to Save Your Organization Money. Marcheta E. Gillespie, CPPO, CPPB, C.P.M., CPM NIGP Board of Directors Deputy Director of Procurement – City of Tucson. The World We Live In…. Our opportunity to show:. OPPORTUNITY. Targeted Opportunities:. Organizational Savings

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Be a Hero! How to Save Your Organization Money

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  1. Be a Hero! How to Save Your Organization Money Marcheta E. Gillespie, CPPO, CPPB, C.P.M., CPM NIGP Board of Directors Deputy Director of Procurement – City of Tucson

  2. The World We Live In…..

  3. Our opportunity to show: OPPORTUNITY

  4. Targeted Opportunities: • Organizational Savings • Hard savings • Soft savings • Avoided costs • Revenue Opportunities

  5. Organizational Savings – Hard Costs • Solicitations • Spec & scope analysis • Increase in RFP usage • Alternative approaches • Everything is negotiable • Standardization • Alternative funding strategies • Pricing strategies

  6. Organizational Savings – Hard Costs • Contract Administration • Start off on the right foot • CAT, CAP & PAP • Change Order standards, process and review • Project Management • Communication • Documentation

  7. Organizational Savings – Hard Costs • Contract Renewal • Consider market conditions • Re-negotiate • Opportunities to improve • Supplier Contribution • Solicitation and Contract • Creative solutions • Sharing tasks, risks and savings

  8. Organizational Savings – Hard Costs • Inventory • Reduction • JIT vs Stock on Hand • Value vs. carrying cost • Turnover • Critical Items • EOQ • Packaging

  9. Organizational Savings – Hard Costs • Spend Analysis • Availability of data & coding • Reporting • Benchmarking • NIGP Observatory • Freight, delivery service analysis

  10. Organizational Savings – Hard Costs • Sourcing Alternatives • Cooperatives • Inventory & Surplus • Lease vs. Buy • Supplier Offers (demos, pilots)

  11. Organizational Savings - Soft Costs • Process re-engineering • Procurement • Customers • Technology • eProcurement, website • Function & fit • Solicitation delivery • Vendor registration • On-line contracts

  12. Organizational Savings - Soft Costs • Staff • Coordination with customers • Appropriate staffing levels • Appropriate tasking

  13. Organizational Savings – Cost Avoidance • Specification and scope reviews • Mitigation of risk • IGAs • Outsourcing, “In-sourcing” • Grants • Advisory and Oversight Role • Expenditure Oversight Team • Budget 911

  14. Generating Revenue Opportunities • Analyzing Opportunities • Customer Requests • Procurement • Cooperative Contracts • pCard • On-Line Surplus • Outsourcing Procurement Services • Storage services

  15. Getting Started • Identify and prioritize • Stakeholder input • Transparency & accessibility • Communication • Training and education • Customer Service

  16. Share Your Successes! • Performance metrics • ROI/P&L • Negotiated Value Data • Stakeholder Reports • Focus Groups • Media

  17. Now….Go Be A Hero! Marcheta E. Gillespie, CPPO, CPPB, C.P.M., CPM Deputy Director of Procurement – City of Tucson NIGP Board of Directors (520)940-7194 marcheta.gillespie@tucsonaz.gov

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