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The Periodic Review Report and Middle States Accreditation. PRR Workshop April 9, 2008. The Context of the PRR. Regional accreditation Voluntary peer review The Middle States Commission on Higher Education. The Accreditation Cycle. Annual Institutional Profile Data submitted each spring

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The periodic review report and middle states accreditation

The Periodic Review Report and Middle States Accreditation

PRR WorkshopApril 9, 2008


The context of the prr
The Context of the PRR

  • Regional accreditation

  • Voluntary peer review

  • The Middle States Commission on Higher Education


The accreditation cycle
The Accreditation Cycle

  • Annual Institutional Profile

    • Data submitted each spring

  • Decennial evaluation

    • Before initial accreditation, then…

    • Five years after initial accreditation, then…

    • Every ten years after that

    • Involves a significant institutional self-study

    • And a team visit by external peer evaluators


The accreditation cycle cont
The Accreditation Cycle, Cont.

  • The Periodic Review Report

    • Is submitted at the five-year point between decennial evaluations

    • Is not a full self-study report

    • Has a different format from a self-study report

    • But includes a follow-up report on the institution’s responses to the recommendations in its previous self-study and team report


The accreditation cycle cont1
The Accreditation Cycle, Cont.

  • The Periodic Review Report…

    • Does not involve a team visit

    • Is reviewed by two peer evaluators, the Committee on Periodic Review Reports, and the Commission

    • Is necessary for maintaining an institution’s accreditation—the Commission acts on it in the same ways that it acts on a decennial evaluation


The accreditation cycle cont2
The Accreditation Cycle, Cont.

  • Follow-Up Reports

    • Progress letters, monitoring reports, and special team visits can be requested by the Commission as the result of a decennial evaluation, a PRR, or a previous follow-up report

    • Should be mentioned but do not need to be addressed in detail in the PRR (PRR Handbook, p. 6)


Resources for the prr
Resources for the PRR

  • Characteristics of Excellence

  • Handbook for Periodic Review Reports


Characteristics of excellence
Characteristics of Excellence

  • 12th ed., 2006

  • Contains the Commission’s

    • Eligibility Requirements

    • Accreditation Standards


Handbook for periodic review reports
Handbook for Periodic Review Reports

  • Tenth Edition, 2007

  • Revised to emphasize to institutions…

    • The importance of including all the sections described in the handbook

    • The importance of providing relevant evidence

    • The importance of documenting and analyzing assessment activities


Handbook for periodic review reports cont
Handbook for Periodic Review Reports, cont.

  • Also revised to provide PRR reviewers with…

    • Clearer guidance for evaluating the PRR

    • A template for their report


Handbook for periodic review reports cont1
Handbook for Periodic Review Reports, cont.

  • And to include the Commission’s publication, “Assessing Student Learning and Institutional Effectiveness” (Appendix 2), to provide guidance to institutions and evaluators with regard to the Commission’s expectations for assessment


Contents of the periodic review report prr handbook pp 4 7
Contents of the Periodic Review Report(PRR Handbook, pp. 4-7)

1) Executive Summary


Prr contents cont
PRR Contents, cont.

  • Attach to the Executive Summary the Certification Statement of Compliance with MSCHE Eligibility Requirements and Federal Title IV Requirements

    (Appendix 1, PRR Handbook, p. 22)


Eligibility requirements
Eligibility Requirements

  • In Characteristics of Excellence, pp. xii-xiv

  • All institutions submitting a PRR must certify that they continue to meet the Commission’s Eligibility Requirements

  • Attach the Eligibility Certification Statement to the Executive Summary of the PRR


The other sections of the prr reflect the objectives of the prr
The other sections of the PRR reflect the objectives of the PRR.

2) A summary of the institution’s responses to recommendations from the previous team report and self-study

  • Account for all recommendations (but not suggestions)

  • Recommendations can be grouped, if necessary


Prr contents cont1
PRR Contents, cont. PRR.

3) A narrative identifying major challenges and/or opportunities


Prr contents cont2
PRR Contents, cont. PRR.

4) Evidence and analysis of enrollment and finance trends and projections


Prr contents cont3
PRR Contents, cont. PRR.

5) Description and analysis of assessment processes and plans


Prr contents cont4
PRR Contents, cont. PRR.

6) Description and analysis of the links between institutional planning and budgeting processes


The prr is an accreditation event
The PRR is an accreditation event. PRR.

Although the formats differ from that of the decennial self-study and team report, the PRR and reviewer’s report are as important as the decennial evaluation for an institution’s accreditation


How does the PRR relate to the PRR.

Commission’s accreditation standards?


The prr and the standards
The PRR and the Standards PRR.

  • Section 2 of the PRR addresses the institution’s responses to the recommendations included in its previous self-study and team report…

  • Those recommendations are usually tied to particular Standards…

  • So the relevant Standards should be identified in this section of the PRR


The prr and the standards cont
The PRR and the Standards, Cont. PRR.

  • Section 3 on major challenges and/or opportunities can be framed in terms of the Standards

    • Institutions should take the opportunity to comment on as many Standards as possible

  • Sections 2 and 3 will be the focus of this morning’s break-out discussion session


The prr and the standards cont1
The PRR and the Standards, Cont. PRR.

  • Section 4 on enrollment and finance trends and projections relates directly to Standard 2 on planning and to Standard 3 on resources.

  • The plenary speaker this afternoon will address this section.


The prr and the standards cont2
The PRR and the Standards, Cont. PRR.

  • Section 5 on assessment processes and plans relates directly to Standard 7 on the assessment of institutional effectiveness and Standard 14 on the assessment of student learning

  • The plenary speaker this morning will address this section.


The prr and the standards cont3
The PRR and the Standards, Cont. PRR.

  • Section 6 on linked institutional planning and budgeting processes relates directly to Standard 2 on planning and Standard 3 on resources

    • A fundamental element of Standard 3 is that an accredited institution possesses “a financial planning and budgeting process aligned with the institution’s mission, goals, and plan that provides for an annual budget and multi-year budget projections, both institution-wide and among departments”


The prr and the standards cont4
The PRR and the Standards, Cont. PRR.

  • The plenary speaker this afternoon will also address this section


The relationship of the PRR to the Standards makes possible the second goal of the PRR (PRR Handbook, p. 4):

“To enable the Commission to assess the current status, as well as the future prospects, of institutions, within the framework of the Commission’s eligibility requirements and accreditation standards”


The other two goals of the PRR (p. 4) are equally important:

  • To help institutions gauge their progress in achieving their own goals and objectives

  • To fulfill the Commission’s accountability to the public, the academic community at large, and its member institutions


The second break-out session this afternoon will focus on the process of producing a Periodic Review Report.


What happens after submission of the prr
What happens after submission of the PRR? the process of producing a Periodic Review Report.


  • The report is reviewed by… the process of producing a Periodic Review Report.

    • Two external peer reviewers who consult with each other and prepare a joint report

    • A finance reviewer

  • The reviewers send their reports to the institution and the Commission by

    August 1


  • The institution prepares a formal response to the reports and sends it to the Commission by September 1

  • The reviewers submit a confidential brief to the Commission that includes their recommendation for accreditation action

  • The PRR Committee meets in October to review all relevant materials and recommend an action to the Commission




Questions? those of its PRR reviewers


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