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Information Session

Information Session. with the Offices of Human Resources and HR|Affirmative Action Wednesday, May 23, 2012 9:00 am – 10:00 am Strand Union Building Ballroom B. Amber Phillips-Muir Payroll Supervisor amber.phillipsmuir@montana.edu x7020 Janell Barber Human Resources Officer

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Information Session

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  1. Information Session with the Offices of Human Resources and HR|Affirmative Action Wednesday, May 23, 2012 9:00 am – 10:00 am Strand Union Building Ballroom B

  2. Amber Phillips-Muir Payroll Supervisor amber.phillipsmuir@montana.edu x7020 Janell Barber Human Resources Officer janellb@montana.edu x5720 Theresa Marchwick Administrative Associate tmarchwick@montana.edu x2042

  3. Today’s Topics • Personnel Transaction Forms (PTF) • Non-Tenure Track Appointments • NTT Hiring Pools • Multiple Department Appointments • Employee Salary Calculations

  4. Post presentation addition 05/24/12 The following announcement was made. Effective July 1, 2012, EPAFs will be used for all employment categories, including Professional, Non-Tenure Track and Tenure Track appointments*. Personnel Transaction Forms will NOT be accepted for appointment purposes effective July 1, 2012 or after. *Letters of Appointments and Letters of Hire will continue to be routed as hard copy to obtain original signatures. LOAs and LOHs must be received by Human Resources in order for the corresponding EPAF to be applied and made effective.

  5. EPAFEffective July 1, 2012 Professional (including Research) Approval Process/Routing Queue For processing purposes

  6. EPAFEffective July 1, 2012 Non-Tenure and Tenure Track Faculty Approval Process/Routing Queue For processing purposes

  7. Sample EPAF

  8. EPAF Effective Dates Academic Year/Semester Faculty • Fall Semester: Effective Date: 08/01/2012 • Spring Semester: Effective Date: 01/01/2013 • Academic Year: Effective Date: 08/01/2012 Fiscal Year Faculty Effective Date: 07/01/2012 (reappointment) Effective Date: actual hire date Professional/Research Effective Date: 07/01/2012 (reappointment) Effective Date: actual hire date

  9. FY 2013 Reappointment LOAs Which Forms Should You Use • No Changes = Reappointment LOA only (NO PTF/EPAF) • Funding Change = Reappointment LOA and EPAF • All Other Changes (FTE and Salary) = Standard LOA and PTF/EPAF • NTT Multiple departments = Multiple Appt LOA and PTF(s)/EPAF(s)

  10. Letter of Appointment (LOA) • Use templates directly from HR|AA website(outdated templates will be returned for correction) • Merge documents available

  11. Non Tenure Track Faculty • LOA Start and End Dates • Fall Semester: Start Date: 08/16/12 End Date: 12/31/12 • Spring Semester: Start Date: 01/01/13 End Date: 05/15/13 • Academic Year: Start Date: 08/16/12 End Date: 05/15/13 • Titles/Rank • Instructor • Assistant Teaching/Clinical/Visiting Professor (Clinical faculty in CON only) • Associate Teaching/Clinical/Visiting Professor • Teaching/Clinical/Visiting Professor • Appointment in Multiple Departments • FTE Base (12 or 15 credits) • Hiring Pools are required (added post presentation 05/25/12)

  12. Example of:Multiple departments = NTT LOA & PTF

  13. Letter of Modification

  14. How to calculate an employees salary • Full AY Salary @ 1.0 FTE = $30,000 • 10 month salary rate = $30,000 / 10 = $3,000 • 9 month salary rate = $30,000 / 9 = $3,333.33 • One AY Semester @ 1.0 FTE = $25,000 • Monthly salary rate = $25,000 / 5 = $5,000 • Full AY Salary @ .45 FTE = $13,500 • 10 month salary rate = $13,500 / 10 = $1,350 • 9 month salary rate = $13,5000 / 9 = $1,500 • One AY Semester @ .75 FTE = $22,500 • Monthly salary rate = $22,500 / 5 = $4,500

  15. Employee starting Mid Month • Professional employee ‘A’ hired May 8 at a .45 FTE. • FY salary at 1.0 FTE would = $50,000 • Salary at .45 FTE = $22,500 • Salary per month = $1,875 • May has a total of 23 working days in the month • Employee ‘A’ worked 18 of the possible 23 days • How to calculate employees salary for the month of May • 18 / 23 = 78.86% • $1,875 x 78.86% = $1,467.39

  16. Employee who changes FTE mid month • Faculty employee ‘B’ started the month at a .56 FTE and was increased to a .80 FTE on April 12. • Monthly salary at .56 FTE = $2,000 • 21 possible working days in the month • Worked 8 of the possible 21 @ .56 FTE • Salary: 8 / 21 = 38.095% x $2,000 = $761.90 • Monthly salary at .80 FTE = $2,857.14 • Calculated: $2,000 / .56 = $3,571.43 x .80 = $2,857.14 • Worked 13 of the possible 21 @ .80 FTE • Salary: 13 / 21 = 61.90% x $2,857.14 = $1,768.71 Total Salary for the month: $761.90 + $1,768.71 = $2,530.61

  17. Questions? Thank You!

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