UN Regional Workshop on the 2020 World Programme on Population and Housing Censuses

1. UN Regional Workshop on the 2020 World Programme on Population and Housing Censuses Dar-es-Salaam, Tanzania, 29th May-1st June 2017 Census Planning and Management By Macdonald G. Obudho Kenya National Bureau of Statistics

2. Presentation Structure . . Capacity development Collaborating partners Stakeholders Outsourcing Milestones Risks/Contingencies Challenges • Background • Strategic Objectives • Census Planning • Census Management • Mngt committees • Innovations/Invest.. • Census Planning • Census Structure • Committees

3. Background • Kenya conducted censuses during colonial period in 1948 and 1962 • After independence census was conducted in 1969, 1979, 1989, 1999 and 2009 • The next census is scheduled for 2019 and spearheaded by KNBS • Power is drawn from the Constitution of Kenya 2010 and the Statistics Act No. 4 of 2006

4. Main Strategic Objectives • Provide information on the size, distribution and characteristics of Kenya’s population for planning, policy formulation and monitoring at all levels • Creation of Administrative and Political units • Research and Development • Development of a Master Sampling Frame (HH & Agric) • Development of Geo-Spatial Database • Allocation of revenue to various units of government • Determination of labour force participation

5. Innovations/Investments • Use of CAPI devices to undertake mapping, and census enumeration • Use of satellite imageries for mapping • Procurement of the CAPI gadgets • Capacity building of staff

6. Census Planning • Planning for 2019 KPHC commenced in early 2015 • Development of a census project proposal to give methodology, structure, outline the road map for implementing various census activities and budget

7. Census Planning Cont’ • The proposal also provided information on the implementation plan, management, expected deliverables at each stage, Methodology, cost implication and timelines • Discussion of the proposal was done at KNBS management then later, the Board • A cabinet memo was then prepared and forwarded to the Cabinet for discussion and approval

8. Census Planning Cont’ • Testing and piloting of cartographic mapping tools followed • Various census committees were formed • Other on-going preparatory activities: • Main Cartographic mapping • Procurement of relevant census equipment • Recruitment of additional staff to support mapping

9. Census Planning Cont’ • Main cartographic mapping • Procurement of relevant census equipment • Recruitment of additional staff to beef up the on-going cartographic mapping activities

10. Census Management • Census committees formed and activated • The committees are at 2 levels of Government (National and County) • Engagement of census monitors from mapping stage

11. Ministry of Devolution and Planning National Steering Committee KNBS Board KNBS TOP MANAGEMENT Technical Working Committee - Publicity and Advocacy - Finance & Procurement Census Secretariat County Census Committees Sub-County Census Committees Census Management Structure . • Logistics • Risk Management

12. Management Committees Members of the various committees/offices and their functions are; • National Census Steering Committee (NCSC) • The supreme organ in the census management structure • Members are drawn from Government, Private Sector & Development Partners • Guides the census process by giving policy direction on all census issues • Chaired by PS Planning and Statistics • DG is the Secretary

13. Management Committees… • National Census Coordinator • Overall Coordination of all census activities • Technical Working Committee (TWC) • Responsible for all technical aspects of the census activities including development and review of census instruments • Oversees the recruitment and training of field personnel • Constitutes sub-committees to be assigned special tasks • Finance & Procurement • Logistics • Risk Management • Publicity & Advocacy

14. Management Committees… • Census Secretariat • Provides technical, administrative and logistical support to all other committees & sub-committees • Undertakes the day to day running of the census processes

15. Management Committees… • Publicity and Advocacy Sub-Committee • Lobby leaders and general public to support and participate in census activities. • Procurement and Financial management • Ensures that required census materials/equipment are procured at the right time • Develops procurement and financial flow guidelines • Logistics Sub-committee • Develops all logistical management guidelines & implement them • Risk management sub-committee • Develops a comprehensive risk matrix for the census process • Discusses the anticipated risks with various committees • Monitors how risks are addressed if they occur

16. Management Committees … • County Census Committees • Established in all the 47 Counties • Administratively supervise implementation of census activities at the county level in consultation with the census secretariat • Sub-County Census Committees • They are over 300 • Supervise implementation of all census activities in the sub-counties

17. Capacity Development • Study visits for benchmarking • Senegal visited in 2015 (carto, ICT & demography) • Ethiopia and South Africa visits planned • Short Courses • UK geospatial training • In-house GIS training conducted by US Census Bureau • Budgetary provisions made for capacity building

18. Collaborating partners • In the frontline are 3 ministries: • Devolution and Planning - implementation • The National Treasury- Funding • Interior and Coordination of National Government - Security • County Governments • UNFPA - capacity building, and resource mobilization from other development partners • USAID • UNICEF

19. Stakeholders forums • Sensitization of leaders • Sensitization of stakeholders – local and international – for questions/ modules to be considered • Sensitization of special groups – marginalized/minority • Sensitization of the general public to participate in census activities

20. What is to be outsourced • Provision of satellite imageries and Aerial photographs - procurement • Publicity Firm • Recruitment Firm to hire Mapping Assistants • Census trainers/enumerators/supervisors • Additional transport • Subject Matter Specialists for writing monographs

21. Adoption of Technologies • Use of smartphones for mapping and data collection • Use of satellite to cover rural imageries and Aerial photography for major urban • Cloud storage

22. Milestones • Cabinet Approval of Census • Pre-test of tools • Pilot (mapping and census) • Successful mapping using smartphones • Electronic data capture during enumeration • Launch of census results

23. Possible Risks • Delay in Publishing census Legal notice • Loss of smartphones before data is transmitted to the server • Delayed procurement and substandard materials/equipment • Failure to receive and archive data in the server ** • Large volume of data sent to the server at ago • Inflation of numbers during enumeration • Delay in amendment of the Statistics Act 2006

24. Contingency Plans • Use of Bureau reserve funds • Engage large personnel for mapping • Tracking software to be put in place • Data sent to server once a HH is done • Finance & Procurement committee in place • Many servers for different regions • Sensitization and sealing cheating loopholes

25. Challenges • In 2009 USAID funded census through US census Bureau to offer TA but this time but it is unlikely this time • So far, we don’t have an institution for backstopping (for mapping & census) • Slow start of the process

26. THANK YOU