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Government-Wide Accounting Program Initiatives. Federal Investments and Borrowings Seminar Becoming a GWA Player April 12, 2007. GWA Modernization – Time for Change. Evolution – What have we grown into?

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government wide accounting program initiatives

Government-Wide Accounting Program Initiatives

Federal Investments and Borrowings Seminar

Becoming a GWA Player

April 12, 2007

slide2

GWA Modernization – Time for Change

  • Evolution – What have we grown into?
    • The current accounting and reporting process has become Inefficient, Outdated, and Untimely. (IOU)
  • Present Day Requirements – Time to pay off the IOU.
    • Accelerated Reporting Requirements
    • President’s Management Agenda - Scorecard
    • Audited Financial Statements
  • The Future – Unknown….But we’ll be ready.
    • Consolidated, web-based system for the collection, processing, reporting, and storage of all financial information.
gwa key goals objectives
GWA Key Goals/Objectives
  • Eliminate the two step classification process

Capture the Treasury Account Symbol (TAS) and Business Event Type Code (BETC) at the earliest possible time for agency payment, collection and intra-governmental transactions and post directly to the fund balance with treasury.

  • Provide timely and accurate accounting information
  • Eliminate redundant reporting
slide4

How is GWA going to accomplish this?

  • Fundamental Changes to the current process
  • Developed a New Database
  • Developing the infrastructure to Support GWA Players
    • ATM, Account Statement, CAFÉ, P224, SAM, IPAC, Collections, Payments
    • Automated Enrollment – User-based Access Control
  • Phase in GWA Players
  • Streamline GWA’s Architecture
  • Provide Agencies with GWA initiated Account Statement
  • Support NTDO GWA Players
  • Fully Replace Legacy Accounting System
implementation strategy
Implementation Strategy
  • Developed to provide a method to bring on the maximum number of agencies as soon as possible.
  • Take advantage of initiative to create a web based 224 application.
    • Provides for reclassification capability by using only section I of the 224.
    • Ability to turn off sections of the 224.
  • Incremental approach allows for efficient planning and scheduling of resource utilization and testing in manageable parts.
benefits
Benefits
  • Touch transaction once
  • Most current fund balance always available
  • Fund balance detail available in one place
  • Reduced central agency reporting
  • Faster turnaround on processed data
  • Interfaces with FMS remain the same
  • Supports agency reconciliation processes
  • Safe and secure Internet access
tas definition
TAS Definition

GWA Standard Transaction Classification

  • Acronym for Treasury Account Symbol (TAS)
  • The receipt, appropriation, expenditure and other fund account symbols and titles as assigned by the Department of the Treasury
  • A 27-character field – with 24 currently identified characters
  • Supercedes 21 position TAS and any other suggested formats
betc definition
BETC Definition

GWA Standard Transaction Classification (cont)

  • Acronym for Business Event Type Code
  • An 8-character code that indicates the type of activity being reported (e.g. receipt, disbursement, etc)
  • BETC determines the transaction effect on the Treasury Account Symbol’s FBWT.
  • BETC replaces transaction codes and standard sub-classes but at a more intuitive level of detail
slide10

SAM

  • Utility responsible to ensure a valid TAS/BETC is posted

to all transactions entering the GWA System

  • Developed to assist agencies in complying with GWA

standard transaction classification

  • GWA will provide SAM with a table of valid TAS/BETCs
  • Agencies will define in SAM valid TAS/BETCs for:
    • Default rules and
    • Classification (Ckey) translations
initial impact to agencies
Initial Impact to Agencies
  • Process changes to support new GWA reporting
  • System changes to support IPAC TAS/BETC implementation
  • System changes to support migration to GWA TAS/BETC
  • Update of Trading Partner agreements
slide14

The Bottom Line

    • Must work with your trading partners now.
      • Update Trading Partner Agreements (TPAs)
      • Communication is essential
    • All Agencies will transition to TAS/BETC reporting during October 2006 through August 2008.
    • The transition to a Single Standard TAS format instead of the current 6+ formats available today is coming.
    • F-Account Issue: Treasury will continue to work with Agencies to identify alternatives to using F Accounts.
gwa wants you
GWA Wants You!
  • Do you have what it takes to be a pilot?
    • ALC must be a 224 reporter
    • SOD’s must be clear
    • Be prepared to capture TAS/BETC info
    • Willing to participate
what should my agency be doing to prepare
What should my agency be doing to prepare?
  • Set up your Trading Partner Agreement with your customers
  • Communicate with your trading partners
  • Modify your accounting systems to provide and accept TAS/BETC on IPAC transactions
  • Submit request to become GWA Player
  • Work with SAM implementation team to set up profiles/default rules
contact information
Contact Information

GWA Modernization Project

IPAC Project

GWA Project Agency Outreach

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