Government wide accounting program initiatives
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Government-Wide Accounting Program Initiatives. Federal Investments and Borrowings Seminar Becoming a GWA Player April 12, 2007. GWA Modernization – Time for Change. Evolution – What have we grown into?

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Government-Wide Accounting Program Initiatives

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Government wide accounting program initiatives

Government-Wide Accounting Program Initiatives

Federal Investments and Borrowings Seminar

Becoming a GWA Player

April 12, 2007


Government wide accounting program initiatives

GWA Modernization – Time for Change

  • Evolution – What have we grown into?

    • The current accounting and reporting process has become Inefficient, Outdated, and Untimely. (IOU)

  • Present Day Requirements – Time to pay off the IOU.

    • Accelerated Reporting Requirements

    • President’s Management Agenda - Scorecard

    • Audited Financial Statements

  • The Future – Unknown….But we’ll be ready.

    • Consolidated, web-based system for the collection, processing, reporting, and storage of all financial information.


Gwa key goals objectives

GWA Key Goals/Objectives

  • Eliminate the two step classification process

    Capture the Treasury Account Symbol (TAS) and Business Event Type Code (BETC) at the earliest possible time for agency payment, collection and intra-governmental transactions and post directly to the fund balance with treasury.

  • Provide timely and accurate accounting information

  • Eliminate redundant reporting


Government wide accounting program initiatives

How is GWA going to accomplish this?

  • Fundamental Changes to the current process

  • Developed a New Database

  • Developing the infrastructure to Support GWA Players

    • ATM, Account Statement, CAFÉ, P224, SAM, IPAC, Collections, Payments

    • Automated Enrollment – User-based Access Control

  • Phase in GWA Players

  • Streamline GWA’s Architecture

  • Provide Agencies with GWA initiated Account Statement

  • Support NTDO GWA Players

  • Fully Replace Legacy Accounting System


Implementation strategy

Implementation Strategy

  • Developed to provide a method to bring on the maximum number of agencies as soon as possible.

  • Take advantage of initiative to create a web based 224 application.

    • Provides for reclassification capability by using only section I of the 224.

    • Ability to turn off sections of the 224.

  • Incremental approach allows for efficient planning and scheduling of resource utilization and testing in manageable parts.


Benefits

Benefits

  • Touch transaction once

  • Most current fund balance always available

  • Fund balance detail available in one place

  • Reduced central agency reporting

  • Faster turnaround on processed data

  • Interfaces with FMS remain the same

  • Supports agency reconciliation processes

  • Safe and secure Internet access


Tas definition

TAS Definition

GWA Standard Transaction Classification

  • Acronym for Treasury Account Symbol (TAS)

  • The receipt, appropriation, expenditure and other fund account symbols and titles as assigned by the Department of the Treasury

  • A 27-character field – with 24 currently identified characters

  • Supercedes 21 position TAS and any other suggested formats


Betc definition

BETC Definition

GWA Standard Transaction Classification (cont)

  • Acronym for Business Event Type Code

  • An 8-character code that indicates the type of activity being reported (e.g. receipt, disbursement, etc)

  • BETC determines the transaction effect on the Treasury Account Symbol’s FBWT.

  • BETC replaces transaction codes and standard sub-classes but at a more intuitive level of detail


Shared accounting module sam

Shared Accounting ModuleSAM


Government wide accounting program initiatives

SAM

  • Utility responsible to ensure a valid TAS/BETC is posted

    to all transactions entering the GWA System

  • Developed to assist agencies in complying with GWA

    standard transaction classification

  • GWA will provide SAM with a table of valid TAS/BETCs

  • Agencies will define in SAM valid TAS/BETCs for:

    • Default rules and

    • Classification (Ckey) translations


Initial impact to agencies

Initial Impact to Agencies

  • Process changes to support new GWA reporting

  • System changes to support IPAC TAS/BETC implementation

  • System changes to support migration to GWA TAS/BETC

  • Update of Trading Partner agreements


Ipac impact

IPAC Impact


Government wide accounting program initiatives

IPAC Reporting Cheat Sheet


Government wide accounting program initiatives

  • The Bottom Line

    • Must work with your trading partners now.

      • Update Trading Partner Agreements (TPAs)

      • Communication is essential

    • All Agencies will transition to TAS/BETC reporting during October 2006 through August 2008.

    • The transition to a Single Standard TAS format instead of the current 6+ formats available today is coming.

    • F-Account Issue: Treasury will continue to work with Agencies to identify alternatives to using F Accounts.


Gwa wants you

GWA Wants You!

  • Do you have what it takes to be a pilot?

    • ALC must be a 224 reporter

    • SOD’s must be clear

    • Be prepared to capture TAS/BETC info

    • Willing to participate


What should my agency be doing to prepare

What should my agency be doing to prepare?

  • Set up your Trading Partner Agreement with your customers

  • Communicate with your trading partners

  • Modify your accounting systems to provide and accept TAS/BETC on IPAC transactions

  • Submit request to become GWA Player

  • Work with SAM implementation team to set up profiles/default rules


Government wide accounting program initiatives

GWAMP Roll out Strategy


Government wide accounting program initiatives

GWAMP Roll out Strategy


Government wide accounting program initiatives

GWAMP Roll out Strategy


Contact information

Contact Information

GWA Modernization Project

  • Michael Norman – (202) 874-8788– [email protected]

  • Anna Hancock – 202-874-9868 – [email protected]

  • Web site –www.fms.treas.gov/gwa

  • Email box [email protected]

  • Enrollment – [email protected]

    IPAC Project

  • Susan Markland -(202) 874-9816 – [email protected]

  • Lori Makle, (202) 874-8782 – [email protected]

    GWA Project Agency Outreach

  • Carolyn Dunston - 202-874-7491 – [email protected]

  • Peter Moore – 202-874-6578 - [email protected]


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