Organizational project management maturity model opm3
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Organizational Project Management Maturity Model (OPM3). PMI-MN Breakfast sessions Improvement Planning. Objectives. Quick Review Understand the High Level Assessment Discuss the Detailed Assessment Discuss Improvement Planning. Review. Best Practices Good practices Process management

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Organizational Project Management Maturity Model (OPM3)

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Organizational project management maturity model opm3

Organizational Project Management Maturity Model (OPM3)

PMI-MN Breakfast sessionsImprovement Planning


Objectives

Objectives

  • Quick Review

  • Understand the High Level Assessment

  • Discuss the Detailed Assessment

  • Discuss Improvement Planning


Review

Review

  • Best Practices

    • Good practices

    • Process management

  • Domains

  • Organizational Project Management Processes

    • Framework for many best practices and dependencies


Process model

Process Model

Inputs

Controls

Process Description

Outputs

Tools and Techniques


Scenario

Scenario

The head of your organization believes the reason that so many projects are over budget and overdue is because of poor planning. He tells you that he is going to hold you accountable for improving project planning.

You know your project leaders are good and are doing their best, and you suspect the problem lies somewhere else.


Schedule development

Schedule Development

Inputs

  • Project network diagrams,

  • Duration estimates,

  • Resource requirements,

  • Resource pool description,

  • Constraints,

  • Assumptions,

  • Risk management plan

Controls

  • Strategic plan,

  • Business goals

Outputs

  • Project schedule,

  • Supporting detail,

  • Project schedule management plan,

  • Resource requirement updates

Analyzing activity

sequences, durations, and

resource requirements

to create the Project schedule.

Tools and Techniques

  • Mathematical analysis,

  • Duration compression,

  • Resource leveling,

  • Project management software,

  • Expert Judgment


Organizational project management maturity model opm3

Domain Interactions

Strategic

Plan

Vision, Goals,

Objectives,

Initiatives

Initiate

Plan

Control

Org. Scope,

Authorization

Resources

Policies

Execute

Close

Mechanism

Initiate

Performance Information,

Corrective Action,

Risks,

Released Resources,

Project Info.

Plan

Control

Execute

Close


Question

Question?

Your boss thinks the problem is with planning:

  • Where do you think the potential problem areas are?

  • What do you think a mature organization would have in place?


Schedule development1

Schedule Development

Inputs

  • Project network diagrams,

  • Duration estimates,

  • Resource requirements,

  • Resource pool description,

  • Constraints,

  • Assumptions,

  • Risk management plan

Where do you think the potential problem areas are?

Controls

  • Strategic plan,

  • Business goals

Outputs

  • Project schedule,

  • Supporting detail,

  • Project schedule management plan,

  • Resource requirement updates

Analyzing activity

sequences, durations, and

resource requirements

to create the Project schedule.

Tools and Techniques

  • Mathematical analysis,

  • Duration compression,

  • Resource leveling,

  • Project management software,

  • Expert Judgment


Schedule development2

Schedule Development

What do you think a mature organization would have in place?

Inputs

  • Project network diagrams,

  • Duration estimates,

  • Resource requirements,

  • Resource pool description,

  • Constraints,

  • Assumptions,

  • Risk management plan

Controls

  • Strategic plan,

  • Business goals

Outputs

  • Project schedule,

  • Supporting detail,

  • Project schedule management plan,

  • Resource requirement updates

Analyzing activity

sequences, durations, and

resource requirements

to create the Project schedule.

Tools and Techniques

  • Mathematical analysis,

  • Duration compression,

  • Resource leveling,

  • Project management software,

  • Expert Judgment


Assessment

Assessment

One way to discover where the problem areas could be is through an assessment against some standard that encompasses all the domains of organizational project management.


Assessment questions

Assessment Questions

Many maturity models are based on some framework of maturity

Even a cursory assessment requires many questions to achieve adequate coverage of that framework.

Several maturity assessments are based on the PMBOK® Guide’s knowledge areas.

Knowledge areas are an alternative way of communicating the project management process standard.

Why not assess maturity based on the standard process?


High level assessment

High Level Assessment

Planning Core Processes

  • Project Plan Development,

  • Scope Planning,

  • Scope Definition,

  • Activity Definition,

  • Activity Sequencing,

  • Activity Duration Estimating,

  • Schedule Development,

  • Resource Planning,

  • Cost Estimating,

  • Cost Budgeting,

  • Risk Management Planning


High level assessment possible question

High Level AssessmentPossible Question

In your organization, do you have documented standard processes for the core project planning processes?


High level assessment1

High Level Assessment

In your organization, do you have defined measures that are being used for the core project planning processes?


High level assessment2

High Level Assessment

In your organization, do you have defined controls that are being used for the core project planning processes to stabilize process variations?


High level assessment3

High Level Assessment

In your organization, do you identify and implement process improvements for the core project planning processes?


High level assessment4

High Level Assessment

Does Management assess the confidence in their projects' plans in terms of schedule, dependencies on other projects, and availability of resources?


High level assessment5

High Level Assessment

Do project managers and project teams in your organization understand how their projects and other projects fit into the organization's strategies, goals, and initiatives?


Assessment questions1

Assessment Questions

Questions are intended to cover the entire set of best practices

Questions are intended to segment PPP – SMCI results

Each question maps to a set of best practices

Yes / No Answers allow the ability to apply results to the appropriate best practices


Detailed assessment

Detailed Assessment

  • Complete Detailed Assessment

    • Can’t benchmark without a complete assessment

  • Clear indication some area is under control?

    • Organizational Project Management Domain

    • Standardize-Measure-Control-Improve

  • Perceived Problem Area

    • Process Group

    • Organizational Project Management Domain

  • Default Detailed Starting Point

    • Standardization within the Project Domain


Detailed assessment1

Detailed Assessment

  • Determine scope or domain to assess

    • Organizational Project Management Domain

    • Standardize-Measure-Control-Improve

    • Process Group

  • Assess all best practices within that domain

  • Assess the capabilities leading to the achievement of the above best practices through observed outcomes

  • Considers dependencies (related capabilities)


Dependencies

Dependencies

  • Dependencies are logical relationships; may appear complex to some, but are rooted in logic

  • Identified through:

    • An apparent relationship between Best Practices

    • A cause and effect determination between capabilities

    • Identified through S-M-C-I sequence

    • Information flow

  • Don’t let misunderstanding dependencies confuse the assessment process; use common sense


Avoid confusion

Avoid Confusion

  • In a sequence of capabilities, it is possible for a higher maturity outcome could be observed when a lower maturity outcome isn’t

  • It may be possible to trace a chain of dependencies

  • It may be possible to find a dependency loop

  • Solution: Carefully determine why that happened

  • Determine when to stop the assessment process


Improvement plans

Improvement Plans

Review Assessment Results

  • Missing outcomes

  • Unachieved capabilities

    Focus Improvement Plans

  • The most elementary missing capabilities

  • Process Groups

  • Areas with the greatest potential payback

  • Areas with the greatest perceived need

  • Information flow

  • Specific best practices


Improvement plans1

Improvement Plans

Focus on a cluster of best practices

Approximately 600 Best Practices

  • Approx. 200 per domain

  • Approx. 50 per SMCI within a domain

  • Approx. 10 - 20 per process group

    Examine the missing capabilities and their outcomes

    Determine how to achieve them

    Use dependencies to sequence the improvement activities


Summary

Summary

High Level Assessment

  • Must be reasonably comprehensive

  • Must not appear to be overwhelming

  • Must be able to provide a resulting measure

  • Must provide an indication of existing maturity and opportunities for improvement


Summary1

Summary

Detailed Assessment

  • Must map to some framework of maturity

  • Must be comprehensive

  • Must provide an indication of existing maturity and opportunities for improvement

  • Should enable improvement planning


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