Gef project management
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GEF PROJECT MANAGEMENT. 10.30 – 10.45 Project Management Cycle - Geordie 10.45 – 11.15 Identification: PID – for each Focal Area – All RTAs 11.15 – 12.00 Preparation and Implementation procedures – Nada and Dada 12.00 – 13.00 Monitoring and Evaluation – Nada and Adriana Adaptive Management

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GEF PROJECT MANAGEMENT

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Gef project management

GEF PROJECT MANAGEMENT

10.30 – 10.45 Project Management Cycle - Geordie

10.45 – 11.15 Identification: PID – for each Focal Area – All RTAs

11.15 – 12.00 Preparation and Implementation procedures – Nada and Dada

12.00 – 13.00 Monitoring and Evaluation – Nada and Adriana

  • Adaptive Management

  • Monitoring progress

  • Reporting on progress

    13.00 – 14.00 Lunch (All of us)

    14.00 – 15.00 Risk Management Strategy - Adriana


1 project cycle

1. Project Cycle

new

procedure

Project Identification Form

Final evaluation and project closure

Concept, PDF A, B, C

Implement, monitor and evaluate project

Executive Summary (FP)

CEO Endorsement Template (MSP)

new / modified

format


2 project identification steps

2. PROJECT IDENTIFICATION- STEPS –

  • Ensure it is identified as the country’s top priority;

  • Ensure that the “idea” fits with the Strategic Priorities of each Focal Area;

  • RAF compliant;

  • Prepare the PIF


What is the project identification form pif

WHAT IS THE PROJECT IDENTIFICATION FORM (PIF)

  • Scope of the project

  • Scale of the project

  • Main global environmental benefits

  • Fit with the Strategic Objectives of the FA

  • Affirmation that the project budget will not be used for agency regular costs

  • Affirmation that standards of cost efficiency will be adhered to

  • Basic information on proponent and implementing arrangements


Adaptation key aspects to be considered

ADAPTATION Key aspects to be considered:

  • What are the climate change hazards?

  • What is the evidence of current vulnerability to hazards (weather extremes, climatic variations)?

  • Is it a short term or a long term issue? Or both?

  • Is the climate change a main driver of the problem?

  • What are the other anthropogenic stressors?

  • Are they addressed?

  • Does the project have a development relevance?


International waters key aspects to be considered

INTERNATIONAL WATERS - Key aspects to be considered-

1. What in the transboundary significance of the water body and why it is the global/regional/national priority

2. What are the major environmental/water related problems/issues (threats, root causes)

3. What are the mechanisms in place to address these problems and why GEF should be involved

4. What are the alternative solution in addressing these root causes

5. What are the barriers for the alternative solution and what is the project strategy to overcome these barriers


Land degradation key aspects to be considered

LAND DEGRADATION Key aspects to be considered:

1. What are the global benefits expected from project, through a landscape approach and enhancing ecosystem services

2. What are the national and local benefits related to poverty alleviation and sustainable livelihoods

3. What are the major Impacts of LD, causes and root causes of LD

4. What are the alternative solution in addressing these root causes

5. What are the barriers to SLM and what is the project strategy to overcome these barriers

6. How is the project contributing to the Strategic targets of LD

7. How is the project will mainstream with UNDP Programming

8. What is the spatial scale of the project vis a vis the total degraded land in the country


Biodiversity key aspects to be considered

BIODIVERSITY Key aspects to be considered:

  • What is the BD of global significance and why is it the national priority for GEF support?

  • What are the challenges to this? (threats, root causes, opportunities)

  • What is our preferred alternative situation which would have these root causes lessened or the opportunities exploited?

  • How do we get this alternative in place? - what are the barriers?

  • What is the project strategy to overcome these barriers?


Project preparation procedures requirements

PROJECT PREPARATION procedures/requirements

  • Templates

  • Budget

    • Fee

  • M&E and Implementation arrangements

  • Formatting

Boring?


4 implementation

4.IMPLEMENTATION

  • Financial management - roles and responsibilities of COs/RCU/HQ

    • Creating of proposal in Atlas

    • ASL

    • Budget revisions/closure of project

    • Extension of project

    • Audit

  • Delivery rates – per country and how the performance is influencing the IA fee;

  • How to improve the delivery rate? What could we do to help? Expert sharing scheme


5 monitoring and evaluation

5. MONITORING AND EVALUATION

  • Adaptive Management

  • Monitoring progress

  • Report on progress

  • Risk Management Strategy


Project implementation lessons learned

Project Implementation Lessons Learned

  • UNDP-GEF Project Documents viewed as being too rigid – logframe “carved in stone”

  • Project teams uncertain about “adaptive management” and what changes are allowed

  • UNDP does not always facilitate adaptive management


5 1 what is adaptive management

5.1. What is Adaptive Management

WHATEVER

ANYONE

WANTS


Adaptive management

ADAPTIVE MANAGEMENT

  • Focus is on “results”:

    • Progress towards impact indicators

    • Achieving sustainable change

  • The “process” should change to take account of:

    • New risks or change in risk rating

    • Monitoring results

    • Situation changes

    • New opportunities


5 2 monitoring progress

5.2. MONITORING PROGRESS

  • Logframe

  • Annual Work program

  • Field visits

  • Evaluations


Logframe

LOGFRAME


5 3 reporting on progress

5.3. REPORTING ON PROGRESS

  • Inception report – progress in the inception stage;

  • Quarterly operational reports – progress each quarter;

  • Project Implementation Reviews – progress for the year;


Quarterly operational reports required for all projects with approved gef allocation

QUARTERLY OPERATIONAL REPORTS Required for all projects with approved GEF allocation

  • Focus on impact;

  • 150 words – not longer;

  • Narrative format - no bullets/no numbers/stars or flowers;

  • No names – only positions;

  • No project finance reference;

  • No abbreviations

  • PLEASE SEND IT ON TIME!!!!


Project implementation reviews pirs

PROJECT IMPLEMENTATION REVIEWS (PIRs)

  • Main GEF monitoring tool. Systematic portfolio-wide data and information collected

  • MSPs and FSPs with more than 1 year of implementation (before 30 June previous year)

  • Annually

  • Are we really achieving anything on the ground? Are we making a change?


Lessons learned from 2006 pir exercise

LESSONS LEARNED FROM 2006 PIR EXERCISE

  • TIMEFRAME AND DEADLINES

  • PIR IS STILL CONSIDERED JUST ANOTHER REQUEST FROM RCU!!!!

  • IMPORTANCE OF SUPERVISION MISSIONS – FROM CO AND RCU!!!!


Mid term and final evaluation

MID-TERM AND FINAL EVALUATION

  • Mandatory for all FSPs and MSPs

  • Major responsibilities of COs:

    • Draft ToR and submit for review and approval by RTA;

    • Selects consultants

    • Circulates to government and major stakeholders

    • Follows up on management actions

  • Conduct the relevant TT for the BD projects before MTE and FE

  • MTE and FE reports sent to GEF M&E for review and quality control


Lessons learned

LESSONS LEARNED

  • DOCUMENT ALL CHANGES MADE DURING PROJECT IMPLEMENTATION

  • OBTAIN APPROVAL FROM PROJECT STEERING COMMITTEES – KEEP ALL RECORDS

  • SEND TO THE EVALUATOR ALL THE INFO YOU HAVE ON THE PROJECT AND EXPLAIN THE BACKGROUND

  • ALLOW ENOUGH TIME FOR FIELD VISITS


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