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Help Us Move the World. with. REACH FOR THE STARS !. A Reading Incentive Program Sponsored by USBORNE BOOKS AT HOME. Session Two. Reach for the Stars. Session Two. Hints on how to run your RFTS program. Formulas, formulas, formulas….. How to write it up on Order Pro.

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slide1

Help Us Move the World

with

REACH FOR THE STARS !

A Reading Incentive Program

Sponsored by

USBORNE BOOKS AT HOME

Session Two

slide2

Reach for the Stars

Session Two

  • Hints on how to run your RFTS program.
  • Formulas, formulas, formulas…..
  • How to write it up on Order Pro.
  • How to close RFTS and rebook the event successfully !
slide3

Running RFTS

RFTS is so flexible you can really make any type of adjustments you need to do while running it. Currently, all my programs are in Elementary Schools – therefore all my programs are run very similar. BUT, you can be as creative as you want !

Be flexible to the needs of your group !

When I do RFTS I do a lot of the work !

To run the entire program for me now – it takes approximately a total of 25 hours ! This includes EVERYTHING !

slide4

The Program !

  • Allow 4 – 6 weeks for the ENTIRE program !
  • Kick off Assembly

Individual Classrooms, Grade Level, Entire School

  • Morning Announcements, Teacher Reminders, Collection Process for forms
  • Raffle for parent permission slip
  • Check in visits

Visiting school for student contact is KEY !

  • Collect and count money – bookkeeping
  • Book Order Time

Doing a “shopping spree” vs. “Order Forms”

  • Delivery Date

Assembly, Drop off, Distribution

slide5

What you need to expect up front !

  • Supplies
    • Student Packets
    • Home and School Flyers/Catalogs
    • Bags for Sorting Orders
  • Volunteers
    • Book Ordering
    • Counting Money
    • Sorting Books
    • Delivering Books
    • Loose Ends
slide6

How To Write Up The Order

  • Book Fair Ordering System
  • Formula – This is really very easy to do !

Don\'t Panic !

  • $ 747.00 or MORE in books use .67
  • $ 625.00 or LESS in books use .80
  • In between $625.01 and $746.99 use .80

Trust me on this …. All my RFTS have been over $1000 and yours will probably be also ! Don’t worry about numbers yet !

slide7

Book Bonanza Example # 1

$ 1,000.00 Pledge Money

+ 100.00 Add the additional 10 % to equal 110 %

$1,100.00 SUBTOTAL and TOTAL BOOKS TO BE ORDERED

Note: I am NOT including the extra 10 % in incentive prizes since EACH school uses these differently !

  • $ 1,100.00
  • x .67 Because the total is more than $747
  • $ 737.00 To be written up as FULL RETAIL
  • $1,100.00 Total to be ordered
  • 737.00 Full Retail
  • $ 363.00 To be written up as FREE BOOKS
slide8

How much did you personally earn off this RFTS ?

$1,000.00 Money Collected

- 611.71 (amount sent to HO for this sale)

$ 388.29 MINUS your expenses

Example: Any prizes or incentives ! (extra 10 %)

Catalogs, photocopying

The $388.29 includes your 17 % commission from the $ 737.00 RETAIL.

If this was a BOOK FAIR your commission for this

SAME amount would be $ 170.00 !

slide9

Book Bonanza Example # 2

$ 4,000.00 Pledge Money

+ 400.00 Add the additional 10 % to equal 110 %

$4,400.00 SUBTOTAL and TOTAL BOOKS TO BE ORDERED

Note: I am NOT including the extra 10 % in incentive prizes since EACH school uses these differently !

  • $ 4,400.00
  • x .67 Because the total is more than $747
  • $ 2948.00 To be written up as FULL RETAIL
  • $4,400.00 Total to be ordered
  • 2,948.00 Full Retail
  • $ 1452.00 To be written up as FREE BOOKS
slide10

How much did you personally earn off this RFTS ?

$ 4,000.00 Money Collected

- 2,446.84 (amount sent to HO for this sale)

$ 1553.16 MINUS your expenses

Example: Any prizes or incentives ! (extra 10 %)

Catalogs, photocopying

The $1553.16 includes your 17 % commission from the $ 2948.00 RETAIL.

If this program took you a total of 25 hours

to run during the 6 weeks…

your hourly rate would equal $ 62.12 (minus expenses) !

If this was a BOOK FAIR your commission for this

SAME amount would be $ 680.00 !

slide11

Fund Raiser

  • $ 4,000.00 Pledge Money
  • 1,200.00 Subtract 30 % CASH to organization
  • $ 2,800.00 Total in Books to be ordered

Note: I am NOT including the extra 10 % in incentive prizes since EACH school uses these differently !

  • $ 2,800.00
  • x .67 Because the total is more than $747
  • $ 1,876.00 To be written up as FULL RETAIL
  • $2,800.00 Total to be ordered
  • 1,876.00 Full Retail
  • $ 924.00 To be written up as FREE BOOKS
slide12

How much did you personally earn off this RFTS ?

$4,000.00 Received in pledge money

-1,200.00 CASH to organization

- 1,557.08 Amount sent to HO for this sale

1,242.92 MINUS your expenses !

Example: Any prizes or incentives ! (extra 10 %)

Catalogs, photocopying

The $1,242.92 includes your 17 % commission from the $ 1,876.00 RETAIL.

If this program took you a total of 25 hours

to run during the 6 weeks…

your hourly rate would equal $ 49.72 (minus expenses) !

If this was a BOOK FAIR your commission for this

SAME amount would be $ 476.00 !

slide13

Closing Reach for the Stars !

  • Personally follow up that all students received all books they ordered !
  • Make sure all PRIZES reached the correct students !
  • In bags for students, send home letter stating how much school library received in books because of RFTS !
  • Thank you letter to principal, Reading Coordinator, Librarian and other key personnel !
  • A month later send a follow up letter. In this letter, state that you are beginning to book all next years RFTS and would they like to keep their same time as the previous year. Include a sample calendar that matches YOUR needs !
  • Contract for next year signed !
slide14

End of Year Awards Ceremony

Most schools have an “End of the Year” Awards Ceremony. This is an excellent time to congratulate the high minute readers, most pledges, 10-10-10 Challenge or all participants !

  • Certificates
  • Ribbons
  • Trophies
  • Simply Mentioning Student’s Name !
slide15

Help Us Move the World ……

“If every child were read to daily from infancy, it would revolutionize education in this country.”

~ US Education Secretary Richard W. Riley

The

REACH FOR THE STARS! program

can help revolutionize education !

slide16

Now Go Move the World !

Thank You !

Presenter:

Eva Goldstein, Supervisor

413-747-0623

[email protected]

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