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IMPORTANT INFORMATION FOR PROSPECTIVE RESEARCHERS. Purpose. To give clarity on the processes that need to be followed before GDE may grant permission for conducting research in Gauteng schools . To alleviate the unnecessary hiccups that we normally have when processing the research requests.

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IMPORTANT INFORMATION FOR PROSPECTIVE RESEARCHERS

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IMPORTANT INFORMATION FOR PROSPECTIVE RESEARCHERS


Purpose

  • To give clarity on the processes that need to be followed before GDE may grant permission for conducting research in Gauteng schools.

  • To alleviate the unnecessary hiccups that we normally have when processing the research requests.

  • To get a platform where we can be able to answer the researchers’ questions and thus avoid unnecessary problems and delays.


COMMON PROBLEMS

  • Late submission of requests;

  • Incomplete required documents;

  • Using old email addresses;

  • Using old application forms;

  • Requests submitted to other directorates;

  • Requests submitted to the districts;

  • Requests not reaching the appropriate directorate;


COMMON PROBLEMS CONT…

  • Requests to conduct research during school hours;

  • Attachments that are too large and do not reach us;

  • Emails that we are unable to open

  • Forms not properly completed

  • Group research;

  • Amended research;


COMMON PROBLEMS CONT…

  • Time frame of the permission letter;

  • Researchers forcing us to go against GDE policies;

  • Interview schedules and questionnaires that violate the learners’ rights;

  • Research projects that are started prior to the approval by GDE; and

  • Completed electronic research reports/abstracts are never submitted back to GDE as promised.


4. APPROVAL PROCESS

  • Fill in the prescribed research request form on the website;

  • Provide the GDE with all relevant details pertaining to the research study to be undertaken; and

  • Permission will not be granted if the above is not adhered to.


WHAT SHOULD BE IN THE FORM?

  • All particulars of the researcher/s;

  • Full details of any additional person/people that would be involved in the research

  • Purpose of the proposed research;

  • Full Title of Thesis/Dissertation/Research Project;

  • Value of the research to education; and

  • Student and postgraduate particulars.


WHAT SHOULD BE IN THE FORM? CONT.

  • Proposed research method/s should be indicated:

  • Questionnaire (copies to be supplied);

  • Interview (schedule to be supplied);

  • Use of official documents;

  • Workshops/group discussions; and

  • Standardised test (test to be supplied).


WHAT SHOULD BE IN THE FORM? CONT. ..

  • Type of institution;

  • Number of institutions involved;

  • Names of institutions to be researched;

  • Districts where the study is to be conducted;

  • Number of learners to be involved, and their gender;

  • Number of educators to be involved;


WHAT SHOULD BE IN THE FORM? CONT…

  • Participants to be involved;

  • Average period of time each person is to be involved;

  • Time of day in which research is to be conducted;

  • School term during which research will be undertaken; and

  • Declaration by the research and supervisor to authenticate the information provided and to agree to abide by the conditions as prescribed by the GDE.


PRESCRIBED TIME FOR RESEARCH ACTIVITIES

  • No Research project must be started prior to the approval by the Department

  • No research activities are allowed in January nor during the last quarter of the year.

  • Research period: beginning of the second week of February to the end of the third quarter i.e. end of September.


SPECIFIC PROVISIONS

  • A maximum of 30 days from the date of receipt has been allocated before making a decision around granting approval.

  • Applicants should apply for permission at least two months prior to the start of the actual undertaking.


ACCOMPANYING DOCUMENTS

  • The test, questionnaire, interview schedules, or other materials which are intended to be used;

  • Translated version/s where more than one language is to be used;

  • A study permit for foreign researchers;


ACCOMPANYING DOCUMENTS CONT…

  • The questionnaires / structured interview schedules / tests should meet the following criteria:

  • Education accountability;

  • Proper research design;

  • Sensitivity towards participants/ethical considerations;

  • Correct content and terminology;

  • Acceptable grammar; and

  • Absence of non-essential / superfluous items.


ACCOMPANYING DOCUMENTS CONT…

  • The researcher should resubmit the modified proposal if there are any modifications from the original approved proposal,

  • Should indicate that it is a modified proposal and the reasons for the modification.

  • The researcher may only continue subject to the approval of the Department.

  • Failure to adhere to the procedures described in the proposal will lead to prosecution


RESTRICTIONS & OBLIGATIONS

  • Permission for research to be conducted during school hours: only in exceptional circumstances .

  • The consent of the Principal and the SGB (if at a school) and the relevant Director (if at a district/head office) must be obtained when determining appropriate time/s for conducting research.


ETHICAL CONSIDERATIONS

  • There should be written consent of parents and learners before involving any learner/s in their research study

  • Consent letters should include:

  • Aims of the research;

  • The right to remain anonymous;

  • Questions asked should not be insulting or embarrassing;

  • Use of monitoring devices e.g. tape recorders and cameras should be open, and fully understood by the people concerned.


ETHICAL CONSIDERATIONS CONT…

  • Results should be consonant with the respondent’s right to welfare, dignity and privacy; and

  • There should be no exploitation of respondents for personal gain.


APPROVAL

  • Applicants will be informed in writing whether or not their application has been successful,

  • In cases where:

  • An applicant is not successful, he/she will be provided with reasons.

  • Study/ies involving medical testing of learners in schools shall not be permitted.


RESEARCH INVOLVING MORE THAN ONE RESEARCHER

  • The form should include full personal details of all the people who will be involved in data collection

  • Each individual should also complete a declaration form.

  • A team leader should complete a research request form while all other individuals involved in the project complete personal information and a declaration form.


APPROVAL

  • Successful applicant will be provided with the ff:

  • a letter identifying him/her as a GDE approved researcher for the duration of his/her research;

  • The name/s and location/s of persons to make contact with at District and/or Head Office;

  • Expected to produce the letter (original) as identification to the District Director and the school when they meet.


AFTER COMPLETION

  • Supply GDE with the following:

  • A PDF electronic copy;

  • The abstract and GDE analysis tool with research findings and recommendations of the final approved research report, thesis or dissertation; and

  • Failure to submit the above-mentioned records may result in GDE not granting the institution permission to conduct research in any of its institutions in future.


AFTER COMPLETION CONT...

  • Should the researcher have been involved with research at a school and/or a district/head office level, the Director concerned must also be supplied with the ff:

  • A pdf electronic copy,

  • The abstract

  • GDE analysis tool with research findings and recommendations of the final approved research report, thesis or dissertation


APPLICATION FORM

  • Latest copy of the research request form, especially the last page


Thank you

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