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Win-Win Project. HISTORY. Strategy. The goal is to identify students who entered higher education, but who never received the associate’s degree .
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Strategy • The goal is to identify students who entered higher education, but who never received the associate’s degree. • The Win-Win Project was created through a partnership of the Institute for Higher Education (IHEP) and the State Higher Education Executive Officers (SHEEO), and funded by the Lumina Foundation for Education. • Participating schools in Missouri agreed on some basic criteria for the project
Initial Process • Determined System Perimeters • Change Student Information System in 2004 • Researched the functions of our current audit systems • Hired and trained a records auditor • Conducted an audit on all records • Created an action plan on audit findings • National Clearing House • Gained access to records
Initial Audit Details Audit Process • Conducted a phase I audit on associate degree students who had not graduated and found no students • Conducted a phase II audit on students without a degree • We found 6575 students who met our criteria but had yet to graduate with a bachelor’s degree. • We found 3741 of those students did have an associate degree. • We found 937 students who had 58 credit hours but some of the hours did not count towards an associate degree. • 1897 students had been identified as potential degree graduates.
Audit Steps Finalized • Audit outcome • Organized the 1621 (changed from 1897 due initial verification determined inconclusive and process repeated) students by program • Identified 247 students in the Networking Program • Of those 25 were identified as possible graduates • Determined what to do with possible degree eligible students • Determined what we can transfer and can be waived • Contacted the eligible students
Methodolgy • Verified against State Database (28 students) • Verification process required analyzing each student in the Network Communication and Management degree to ascertain graduation status and credits earned • Resulted in 247 students who had not graduated • Resulted in 78 students within 9 credit hours to an Associate’s or had received the credits to earn an Associate’s Degree.
Methodolgy - continued • Course equivalency was determined by using the current Networking Systems Administration degree requirements • Out of the 78 it was determined 2 were eligible to be awarded an Associate’s Degree and 23 were within 9 credit hours of potentially earning an Associate’s Degree • Students email, address and phone were verified through the DEM - Do Not Call federal program. Student information was also searched through Facebook and White Pages. Once verified students were notified with letter via email with letter attached or phone call then a letter was sentwith verification of email.
Final Results • The 25 who met course equivalency consisted of 2 eligible students and 23 potentials. • Out of the 2 eligible students, 1 student decided to proceed • Out of the 23 potentials, 3 students decided to proceed, 2 students were stopped due to Financial reasons, 1 student started • Graduates resulting in 1 eligible and 1 potential
Challenges • The Dean of Academics Affairs (chief academic officer) in Kansas City changed positions in March • Changes in academic policy related to what we can do change in degree requirements • Reportingprogram for audit is difficult to work with and is time consuming • DeVry’s accounting and budgeting system was cumbersome • Working with Associate’s Degrees, not having a General Studies degree. We graduate all students • Determined initial research yielded inconsistent results; consequently, verification had to be repeated
Student Reaction Eligible student’s who had received enough credits to earn an Associate’s were very pleased to have at least a level of a degree. Potential student’s who were within 9 credit hours were amazed at the low number of courses left to complete an Associate’s, however financial issues still arose.
Future State • Expand to other DeVry locations • Is this possible? • Create best practices and guide on how to conduct an audit • Create guidelines to catch students more quickly • Reverse transfer programs with local community colleges • Determined criteria • Agreement written • Last stage for approval
Thank you Questions/comments?
