Building A Better Advisory Board ~ Relationships to Results

1. Building A Better Advisory Board ~ Relationships to Results

2. Building a Better Board ~Relationships To Results Contributions toInteraction Knowledge of Key Areas Understanding Role Quality of Input

3. Today - Phoenix • Who are we? • Who are you? • Why are you here in this workshop?

4. NAF Advisory Boards in the Seattle Public Schools Where were we?

5. Where were we? • Strong involvement of business, community, industry partnerships, community college and 4 year colleges • Advisory Boards established • 1987 AOF established • 1998 AOHT established • 2003 AOIT established; reorganized 2009

6. Change of Director in November 1999 • Out of classroom into position of liaison between community partners and SSD • First meetings Cancelled (WTO) • AOF & AOHT Advisory Boards • Impressive List of members • 4 attended + myself (1 was new member) • AOHT modeled after the AOF board • director lead/called • Introductions/director update/quiet

7. First Impressions • My questions concerning the boards • Right people?? • Right relationships?? • No agenda?? • Right location??

8. First Impressions • Director’s Self Assessment • Passion for success, students and programs • Limited experience with industry partners • Time constraints in learning to work with multiple constituents • Need to acquire skills • Boards needed direction, innovation, openness, support, enthusiasm • Boundaries were being challenged with ideas, direction, different thinking • Boards needed support, can-do solution directed, not negativity • Boards needed to feel good about what they do • Sincerity and positive approach

9. Academy Development Game Plan for Seattle TARGET TEAM/ RESOURCES OTHER OBJECTIVE OTHER OBJECTIVE • • Current Board members • Positive Attitude • Advocacy • Positive District Representation STAGES/TASKS Q4 2008-09 PRIMARY OBJECTIVES Q3 2008-09 OBJECTIVE Q2 2008-09 • Focus on Future Thinking Q1 2008-09 • Broaden Scope and Scale of Board Member -ship • Broaden Scope and Scale of Board Member- ship OBJECTIVE • Broaden Scope and Scale of Board Member- ship • Broaden Scope and Scale of Board Member - ship • Connection of experience and skills in industry MISSION: DEEPEN & BROADEN PARTNER - SHIP OBJECTIVE • Bring in Technical/in-dustry skills • • Goal Directed • Board Ownership • Broader Perspective OBJECTIVE OTHER OBJECTIVE OTHER OBJECTIVES •Collaboration OTHER OBJECTIVE •Board Connected by strengths; increased numbers; net –working; FUN • Board given Choices; Strategic Planning; Board Retreat OTHER OBJECTIVE • Commit-ment and Follow through; meaningful committee structure •Deliberate & focused intentional use of time • Board Recognized & valued contribution , i.e. celebrations SUCCESS FACTORS CHALLENGES • Beneficial outcomes for all partners • Time • Maintaining Purposeful Mission • Maintain Momentum & Enthusiasm • Productivity

10. Discovery • Community partners had little to do • Low commitment Level of the whole board; a few workers • Board mainly focused on fundraising • Location did not stimulate involvement • No school Visits • No Fun

11. NAF Advisory Boards in the Seattle Public Schools Where are we now?

12. Building a Better Board • FOCUS • WORK • PEOPLE • RELATIONSHIPS • AGENDA • INFORMATION

13. Focus • Vision: A goal with the highest degree of effectiveness • Integrity: Uncompromising commitment to purpose • Work • Annual self-assessment by individual boards • Establish the years “top activities” • Define purpose, resources & effectiveness • Combined Seattle Academies Foundation Retreat

14. People • Performance: The right people doing the right job • Inside/Outside Advisory Board: • Active Members • Inactive/former members

15. Relationships “The key to a better board lies in the working relationships between board members, the social dynamics of board interaction, and in the competence, integrity and constructive involvement of each member.”

16. Building a Better Board ~Relationships To Results Contributions toInteraction Knowledge of Key Areas Understanding Role Quality of Input

17. Advisory Board Meeting Agenda Board Reports Career Conference Next Steps Next Meeting • Agenda • Information

18. The Board Is Most Effective • When focusing on goals that are: DEVISED by its members ENDORSED by its members SUPPORTED by its members • When providing member satisfaction • When having FUN!

19. NAF Advisory Boards in the Seattle Public Schools Where are we going?

20. Where are we going? • Expand the size of the Board • Encourage additional sector representatives and expand as widely as possible • Academy Graduates from program and in industry • Bring a friend • Identify needs for segment representation and recruit • Parent participation • Strategic Planning effort: Seattle Academies Foundation Retreat

21. Increase Member Participation • Create a sense of need • Increase personal visits to each Board member • gain feedback • assess individual needs • gain further commitment to the Board • At times, meet individually (coffee, wine, chat) • Taste of Switzerland, Winefest in October • Holiday & Summer Socials

22. Internships • Increase Community Contacts • Assess methods of commitment and seek alternatives • Strategic Initiative for Board planning, creates buy-in and momentum for the year • Joint ask from Seattle Academies Foundation

23. Funding • Establish new and broader based committee to examine alternatives • Identify community resources/partners as part of Strategic Plan • Update and include funding at each Board meeting • Establish/maintain 501(c)(3)

24. Leadership Succession • Examine structure • Involve Board members in leadership • Continual discussions • Add positions and responsibilities

25. Activities with students • Consider combining academy activities to better utilize limited Board resources and time • Career related events combined with preparation in-class • Be creative

26. Strategic Planning Retreat • Continue this successful exercise • Include honorary (in-active) Board members • Assign responsibilities in advance • Location away from worksite • Produce Strategic Plan document

27. Current Activities • Meet at each school annually • Create, plan, and develop an Industry Specific Career Awareness Event/Conference • Involve alumni • Combine all academies in a college class at Seattle University • Internships • Academy Graduation • Fund Raising

28. Current Activities • Senior Trips • Inside: committee work • Outside: recruitment and internships • Speakers for classrooms • Mock interviews • Increase industry awareness • Intro event with Port of Seattle as recruitment on both sides

29. Meeting Today’s Challenges • Summary • Resource materials Charlie Katz, Advisory Board Supportwww.nafconnect.org

30. Thank You BUILDING A BETTER BOARD ~ RELATIONSHIPS TO RESULTS David Bowerman 206-623-7580 david.bowerman@klgates.com C. Joanne Patrick Tel: 206.252.0745 cjpatrick@seattleschools.org